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July 16, 2013 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, July 16, 2013 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Taylor A. Gunia, Student Trustee

Members Absent:        

 

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Vice President for Learning and Student Development
Walt Zukowski, Attorney

 

APPROVAL OF AMENDED AGENDA

It was moved by Dr. Driscoll and seconded by Ms. Goetz to approve the amended agenda, as presented.  Motion passed by voice vote.

 

PUBLIC COMMENT

None.

 

CAMPUS UPDATE – TENTATIVE BUDGET

Cheryl Roelfsema and Patrick Berry presented the tentative budget for the fiscal year ending June 30, 2014.  Budget objectives were to provide quality education, practice solid fiscal responsibility, introduce new initiatives, align institutional goals with fiscal resources, and reduce expenditures to balance the operating budget.  Assumptions and factors used in preparing the budget included:  1) Property tax revenue [1.8 percent decrease]; 2) State funding [no net change from FY2013]; 3) In-district tuition and fee rate [10.1 percent increase];  4) Credit hours generated [5.3 percent decrease]; 5) Wage increases [2.5 to 3 percent increase]; 6) Health insurance premiums [6.0 percent rate increase as of 1/1/2014]; 7) Reduction in headcount [12 full-time positions, 10 were from Dislocated Workers Center, four full-time to part-time]; 8) Addition to headcount [disability services one part-time to full-time].  The question was asked what the administration is doing to boost enrollments in programs.  An Enrollment Task Force Committee has been formed to look at ways of increasing enrollment.  They are seeking the student acquisition services of Progressive Impressions International (Pii) to strategically market to high school sophomores, juniors and seniors and their parents.  Pii’s marketing expertise will help IVCC communicate to district students and parents the value of IVCC, provide access to the information that distinguishes IVCC from four-year institutions, and help to convert prospects into applicants and enrollees.  Dr. Tracy Morris, Associate Vice President for Student Services,  is chair of the Strategic Enrollment Management Committee which develops and implements an enrollment management plan not only for marketing strategies, but also recruitment, retention, and graduation rates.  Mark Grzybowski, Director of Admissions and Patty Williamson, Director of Financial Aid continue to visit the district high schools throughout the year.  Many community colleges throughout the State are experiencing a slide in enrollments.

 

CONSENT AGENDA

It was moved by Dr. Huffman and seconded by Mr. Solon to approve the consent agenda, as presented. Motion passed by voice vote. 

 

The following items were approved in the consent agenda:

 

Approval of Minutes – June 18, 2013 Board Meeting and June 18, 2013 Closed Session Minutes Committee Meeting

 

Approval of the Bills - $1,243,805.70

Education Fund - $1,004,735.91; Operations and Maintenance Fund - $132,585.05; Operations & Maintenance (Restricted Fund) - $22,354.50; Auxiliary Fund - $23,072.47; Restricted Fund - $29,880.28; Audit Fund $2,000.00; and Liability, Protection and Settlement Fund - $29,177.49

 

Treasurer’s Report

 

Purchase Request – Radio Advertising Contracts

Approved to expend $69,230 for annual radio advertising contracts with NRG Media, LaSalle County Broadcasting Corp., The Radio Group, and WZOE, Inc. for fiscal year 2014.

 

Consortia Purchases

Approved the purchase of janitorial supplies from Interline Brands, Inc., d/b/a AmSan, Peoria, Illinois, through the Illinois Public Higher Education Cooperative (IPHEC), at an estimated annual cost of $54,400.  Approved elevator maintenance services from ThyssenKrupp Elevator Corporation, Peoria, Illinois, through Horizon Resource Group at an annual cost of $17,963.

 

Bid Results – TESA Micro-Hite 3D Coordinate Measuring Machine

Accepted the bid from Iverson & Company as the lowest, most responsible bid for a TESA Micro-Hite 3D Coordinate Measuring Machine in the amount of $18,849.

 

Bid Results - Boxlight® Projectowrite3 Interactive Projectors

Accepted the bid from Haddock Education Technologies and Haddock Computers as the lowest, most responsible bid for 22 Boxlight® Projectowrite3 Interactive Projectors, Replacement Lamps, Ceiling Plates, Ceiling/Wall Mount Kits, and installation in the amount of $40,321.

Proposal Results – Waste Disposal and Recycle Material Collection

Accepted Waste Management of Illinois Inc.’s proposal of $12,715.20 annual cost for regularly scheduled waste disposal and recycle material collection.

 

PRESIDENT’S REPORT

Dr. Corcoran reported on the construction update - work in the circle drop-off is progressing well with concrete curbs having been poured. Asphalt will be laid by the end of the month. Construction trailers have been moved. Trespa (metal panels) are being installed and soon roof copings will be finished.  The date for substantial completion on Phase 2 east campus work is October 22 and the date for substantial completion on Phase 1 remains September 1; everything is on schedule.  The Licensed Practical Nurse (LPN) pinning ceremony is scheduled for Tuesday, July 23 at 5 p.m. in the gymnasium.  Twenty-one students will be participating in the program and Dr. Corcoran hopes that as many board members as possible will be able to attend. If any board members would like to attend and be a part of the program, they are to let Dr. Corcoran know and plan on lining up in the gym by 4:45 p.m. for a 30-45 minute ceremony. Dr. Corcoran thanked Trustees Bonucci, Olivero and Solon, as well as Board attorney Zukowski for agreeing to participate in the Foundation’s annual golf outing fundraiser scheduled for Friday, July 19, with continental breakfast at 8 a.m.  Dr. Corcoran reported the capital campaign in support of equipment and technology to be showcased in the new state-of-the-art Peter Miller Community Technology Center is going well. The Foundation has received donations at just about every level one can imagine so far and the plan is to recognize all donations at the $250-or-above level both permanently and prominently on a display near the main entrance. For those who would like to be assured of being recognized when the grand opening is celebrated on November 1, the deadline to make a contribution is July 31.

 

COMMITTEE REPORTS

The administration would like to meet with the Board Facilities Committee to discuss PHS projects and the RAMP project.  Mr. Mallery, chair of the Facilities Committee, will find a date that will work for the other members of the Committee, Melissa Olivero and Laurie Bonucci, and coordinate a date with the administration.

 

FY2014 TENTATIVE BUDGET

It was moved by Ms. Bonucci and seconded by Dr. Huffman to adopt the Resolution approving the FY2014 Tentative Budget, as presented.  Motion passed by voice vote.

 

It was moved by Dr. Driscoll and seconded by Mr. Solon to authorize publication of the Notice of Public Hearing.  Motion passed by voice vote.

 

STUDENT ATHLETIC AND CATASTROPHIC STUDENT ATHLETIC INSURANCE

RENEWALS

It was moved by Dr. Huffman and seconded by Ms. Goetz to accept the recommendation of the insurance consultant to renew the Student Athletic and Catastrophic Student Athletic insurance coverage with the current carriers to be paid from Fund 12 (Liability, Protection & Settlement) at $48,544.  This is a 37 percent increase in premiums over last year.  Members of the board asked if the administration looked at alternatives.  Dr. Tracy Morris, Associate Vice President for Student Services, has implemented a new plan effective fall semester of 2013 in which all student athletes will be required to carry primary insurance.  This will reduce the cost to the insurance company and will hopefully lower premiums in the future.  It is the practice of the College to bid the Student Athletic and Catastrophic Student Athletic insurance every three years with an annual renewal.  This is the last year of the three-year bid and will be rebid in 2014.  The insurance company solicited for other insurance carriers, but the current carrier premiums were the most cost effective.  Motion passed by voice vote.

 

FACULTY RESIGNATION – MARK S. BROWN, ENGLISH INSTRUCTOR

It was moved by Ms. Bonucci and seconded by Ms. Goetz to accept with regret Mark Brown’s resignation effective upon completion of the summer session and wish him luck in his future endeavors.    Motion passed by voice vote.

 

STAFF RESIGNATION – PATRICK BERRY, CONTROLLER

It was moved by Ms. Goetz and seconded by Mr. Solon to accept with regret the resignation of Patrick Berry, Controller, effective July 31, 2013.  Board members enjoyed his budget updates and presentations and wished him the best.  Motion passed by voice vote.

 

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Dr. Huffman and seconded by Mr. Solon to approve to release closed session minutes of the March 17, 1999 (Dismissal of Employee); May 23, 2007 (Retirement Delayed); July 19, 2011 (Employment with G4S); August 23, 2011 (Salaries of Employees Not Affected by a Labor Agreement and the Employment of Individuals whose Positions are Contingent upon the Truck Driver Training Contract with Waubonsee); March 19, 2013 (Personnel Compensation – Faculty Contract not Clearly Defined) meetings. Motion passed by voice vote.

 

TRUSTEE COMMENT

Ms. Goetz attended the New Trustee Orientation session in June and brought back handouts for Ms. Bonucci and Mr. Solon.

 

Dr. Huffman was pleased to see Illinois Valley Community Hospital Center for Rehabilitation Services and St. Margaret’s Rehabilitation Services submit equal proposals for providing athletic training services and physicals for student athletes at no cost to IVCC.  He appreciated their collaboration in splitting up the services and thanked Dr. Morris for working with the two entities.

 

CLOSED SESSION

It was moved by Dr. Huffman and seconded by Dr. Driscoll to convene a closed session at 7:23 p.m. to discuss 1) probable litigation; 2) pending litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Gunia.  Roll Call Vote:  “Ayes” – Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, Ms. Bonucci, and Ms. Olivero. “Nays” – None, motion carried.


 

After a short break, the Board entered closed session at 7:30 p.m.  On a motion by Mr. Solon and seconded by Dr. Huffman, the regular meeting resumed at 8:21 p.m.  Motion passed by voice vote.

 

RESOLUTION TO APPROVE THE APPEAL OF PUTNAM COUNTY PARCEL

ASSESSMENTS

It was moved by Mr. Solon and seconded by Ms. Goetz to approve the resolution to file an appeal of the Putnam County Parcel Assessment for PIN 01-10-092-000, as presented.

Student Advisory Vote:  “Aye” – Ms. Gunia.  Roll Call Vote:  “Ayes” – Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, Ms. Bonucci, and Ms. Olivero. “Nays” – None, motion carried.

 

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the resolution to file an appeal of the Putnam County Parcel Assessment for PIN 01-10-082-000 and PIN 01-10-086-000, as presented.

Student Advisory Vote:  “Aye” – Ms. Gunia.  Roll Call Vote:  “Ayes” – Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, Mr. Solon, and Ms. Olivero. “Nays” – Ms. Bonucci, motion carried.

 

CLOSED SESSION MINUTES

It was moved by Dr. Huffman and seconded by Ms. Goetz to approve and retain the closed session minutes of the May 21, 2013 and June 18, 2013 meetings and approve and release the closed session minutes of the June 18, 2013 closed session minutes committee meeting. Motion passed by voice vote.

 

ADJOURNMENT

Ms. Olivero declared the meeting adjourned at 8:22 p.m.