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August 20, 2013 Board Agenda

Tuesday, August 20, 2013 – 6:30 p.m. – Board Room (C307)

1. Public Hearing

2. Call to Order

3. Pledge of Allegiance

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Campus Update – Developmental Education (Marianne Dzik)

8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

8.1 Approval of Minutes – July 16, 2013 Board Meeting (Pages 1-5)

8.2 Approval of Bills - $1,822,284.76

8.2.1 Education Fund - $1,103,626.778.2.2 Operations & Maintenance Fund - $102,621.05

8.2.3 Operations & Maintenance Fund (Restricted) - $231,511.68

8.2.4 Auxiliary Fund - $261,407.02

8.2.5 Restricted Fund - $86,832.45

8.2.6 Audit Fund - $9,000.00

8.2.7 Liability, Protection & Settlement Fund - $27,285.79

8.3 Treasurer’s Report (Pages 6-24)

8.3.1 Financial Highlights (Pages 7-8)

8.3.2 Balance Sheet (Pages 9-10)

8.3.3 Summary of FY13 Budget by Fund (Page 11)

8.3.4 Budget to Actual Comparison (Pages 12-18)

8.3.5 Budget to Actual by Budget Officers (Page 19)

8.3.6 Statement of Cash Flows (Page 20)

8.3.7 Investment Status Report (Pages 21-22)

8.3.8 Check Register - $5,000 or more (Pages 23-24)

8.4 Personnel - Stipends for Pay Periods Ending June 29, 2013; July 13, 2013; and July 27, 2013 (Pages 25-29)

9. President’s Report

10. Committee Reports

11. Fiscal Year 2014 Budget – Resolution to Adopt the Budget (Pages 30-32)

12. Insurance Renewal (Pages 33-46)

13. Bid Results – 2013 PHS Project – Cultural Centre Stage Upgrades (Pages 47-49)

14. Proposal Results – Degree Planning/Transfer and Retention Software or Software as a Service (SAAS) (Page 50)

15. PHS Project – Building G Water Heaters (Page 51-58)

16. Purchase Request – CIC Phase 1 and 2 Technology Purchase: Desktop Computers, VDI Zero Clients, Laptop Computers, Computer Displays, Multi-touch Displays, and Laser Printers (Page 59)

17. Items for Information (Pages 60-65)

17.1 Staff Retirement – Sherry Stickney, Accounting Clerk (Page 60)

17.2 Staff Appointment – Thomas Ptak, Head Women’s Basketball Coach (Page 61)

17.3 Staff Resignation – Timothy Trevier, Assistant men’s Baseball Coach (Page 62)

17.4 Koreen Judd, Community Relations, Marketing and Development Administrative Assistant (part-time) (Page 63)

17.5 Public Act 97-0968 – State Universities Retirement System Annuitant (Page 64)

17.6 Conference on Partnership for Assessment of Readiness for College and Careers (PARCC) Exams (Page 65)

18. Trustee Comment

19. Closed Session – 1) pending litigation; 2) probable litigation; and 3) closed session minutes.

20. Other

21. Adjournment