May 30, 2013 Facilities Committee Meeting
Facilities Committee of the Board of Trustees of Illinois Valley
Community College District No. 513 met at 4 p.m. on Thursday, May 30,
2013 in the Board Room (C307) at Illinois Valley Community College.
David O. Mallery,
Melissa M. Olivero
Others Physically Present:
Cheryl Roelfsema, Vice
President for Business Services and Finance
Interim Vice President for Learning and Student Development
Director of Facilities
The meeting was called to order at
6:02 p.m. by Mr. Mallery.
PROJECT PHASE 1 – UNFORESEEN SOIL CONDITIONS IN THE TURN-A-ROUND
contractor has run into unforeseen soil conditions below the
existing paving at the turn-a-round area. The original scope of
work included removing about 2 inches of asphalt from the existing
turn-a-round, removing the center section of pavement for a planter,
and removing some of the existing perimeter paving to reduce the
size of the turn-a-round. The unforeseen soil conditions were
discovered when the concrete paving was removed from the center and
the perimeter. Water seeped out of the gravel and started to form
puddles. Water was present below the gravel base and the clay sub
soil was very wet and not compactable. The original concrete
cracked and water got underneath and was never able to get out.
Paul Basalay had Midwest Testing conduct compaction tests. The soil
was wet 16 to 18 inches below the surface. Midwest recommended
removing all of the existing paving, the granular base below, and
about 16 inches of soft clay and replacing with new material.
George Sollitt Construction provided a Proceed Order cost of over
$116,269. This was considerably more than anticipated. There are
sufficient funds in the contingency to cover this cost but any
expenditure of funds from the contingency reduces the money
available for work in Phase 3. Paul Basalay looked for other
options by Midwest Testing. They indicated that the original scope
could still be done but the soil conditions would contribute to
future paving deterioration and cracking and possible differential
movement. There would be no warranty on this work. The contingency
on Phase 1 is $1 million and approximately $200,000 has been used so
far. The proposed solution would consist of 18 inches of PGE rock
which is a less expensive fill material and 8 inches of geogrid over
geotextile fabric with a 6-inch overlay (4.5-inch base and 1.5-inch
coating). The Capital
Board makes all the decisions on change orders. Because this affects
Phase 3 considerably, as a matter of courtesy, they wanted to ask the
Facilities Committee’s thoughts. Mr. Mallery stated that this is
exactly what a contingency is for and the Committee agreed to proceed
with the proposed solution.
original list of technology equipment presented to the Board of
Trustees on April 16, 2013, included seven network POE switches. At
that time, it was not known that the College would continue to use
the IT room located in the auditorium along with the IT room in the
CTC building. This has necessitated a total of twelve network
switches, an addition of five switches. Four switches need to be
installed to facilitate the installation and commission of the HVAC
system in the CTC as soon as possible. This is an emergency
situation, but will be presented as an action item to the full board
in June. IT purchases will be funded by the IT fund balances.
It was moved by Ms.
Bonucci, seconded by Ms. Olivero, and carried unanimously to adjourn
the meeting at 4:25 p.m. Motion passed by voice vote.