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May 21, 2013 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, May 21, 2013 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Melissa M. Olivero, Chair
Michael C. Driscoll, Vice Chair
Larry D. Huffman, Secretary
Laurie A. Bonucci
Jane E. Goetz
David O. Mallery
Everett J. Solon
Taylor A. Gunia, Student Trustee

Members Absent: 

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Interim Vice President for Learning and Student Development
Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as presented. Motion passed by voice vote.

PUBLIC COMMENT

On behalf of the eight members of the men’s tennis team, Dan Johnson, captain of the team, thanked the Board for allowing them to compete this year. Head coach Julie Milota and assistant coach Lyle Guenther were also present at the meeting. Mr. Johnson reported on their record of 7-3 for the regular season and four members medaled at the regional tournament. As the team faced challenges, they grew closer as a team and individuals. They have made bonds that will last on the court and for years to come. They obtained skills applicable to their future in college, employment, and life in general. They learned to budget their time, received good grades, and learned persistence does pay off. A special thanks from the team was extended to Tracy Morris for supporting them through their fundraisers.

CONSENT AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the consent agenda, as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – April 16, 2013 Board Meeting and May 7, 2013 Special Board Meeting

Approval of the Bills - $1,356,731.28

Education Fund - $1,146,138.13; Operations and Maintenance Fund - $66,573.27; Operations & Maintenance (Restricted Fund) - $15,028.90; Auxiliary Fund - $62,161.88; Restricted Fund - $36,169.19; and Liability, Protection and Settlement Fund - $30,659.91

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending April 6, 2013 and April 20, 2013

Bid Request- TESA Micro-Hite 3D Coordinate Measuring Machine

Approved to request bids for a TESA Micro-Hite 3D coordinate measuring machine and appropriate accessories at an estimated cost of $25,000.

Bid Results – Exmark Lazer X Mower

Approved to accept the bid from Smith’s Sales and Service, Peru, IL, in the amount of $7,278, as the lowest, most responsible bid for an Exmark Lazer X Mower.

Consortia Purchases

Approved to purchase janitorial equipment from Interline Brands, Inc., d/b/a AmSan, Peoria, Illinois, at an estimated cost of $43,600, through the Illinois Public Higher Education Cooperative (IPHEC).

Proposal Results – Beverage Service

Accepted Pepsi Beverages Company’s proposal for beverage services for a term of three years.

PRESIDENT’S REPORT

Construction Update: Concrete curbs will be poured this week; four trees will soon be removed (three in the construction area and one hit by lightning); and storm piping installation has begun. Flooring and ceiling tile installation is in progress on the second floor of the Peter Miller Community Technology Center. Water source heat pumps are up and running; lighting control programming and low voltage cable testing will start the week of June 10. Work on the east campus under Phase 2 of the overall project is moving along nicely. On the east addition to Building 10, drywall and painting continues; air conditioner pads have been poured; and water lines and HVAC duct work are being installed. On the west addition, concrete block walls are being laid; plumbing and electrical are being roughed in. Overall, things are going very well and Dr. Corcoran is very proud of the great job Cheryl Roelfsema and her co-workers are doing with the building project. The date of substantial completion on the new building has been moved up to September 1st and work has begun with the CDB’s public relations staff on a grand opening in early November. Dr. Corcoran commended Gary Johnson, Scott Curley and the facilities department staff for the terrific job they did in preparing the campus for all of the student celebratory events the last few days. Bonnie Campbell and the nursing faculty planned and executed a moving nurse pinning for the associate degree nursing students on Saturday morning. Dr. Tracy Morris and her commencement team orchestrated a wonderful commencement program Saturday afternoon. And Sara Escatel and her coworkers in Adult Education did an excellent job of overseeing the GED graduation ceremony last night. A special thanks to Congressman Adam Kinzinger for delivering this year’s commencement address. Dr. Corcoran thanked this year’s Recognition Planning Committee made up of Paula Hallock, Jeanne Hayden, Theresa Carranco, Carey Burns, Sue Harding, and Glenna Jones for planning a first-class employee recognition program on April 19. He also thanked Professor Cory Tomasson and Student Trustee Taylor Gunia for organizing an IVCC team of students and staff to participate in a suicide prevention awareness walk in Peru on April 28. Dr. Corcoran thanked Trustee David Mallery for attending the ICCTA Lobby Day activities on May 1. Mr. Mallery and Dr. Corcoran had productive discussions with Senator Sue Rezin (Peru) and Representatives Tom Dammer (Rochelle), Frank Mautino (Spring Valley), Don Moffitt (Galesburg), and Ken Dunkin (Chicago). Congratulations went to Nora Villarreal and Adam Oldaker for coordinating this year’s Honorspalooza held on May 8. The event was well attended and an overall great success. Chris Herman and his Project Success co-workers presented a very nice end-of-the-year recognition event for IVCC’s Project Success students on May 15. And finally, under the heading of outstanding community service, Steve Swett, who has been a wonderful member of IVCC’s faculty and staff for 20 years, played a key role in spearheading the College’s response to the needs of victims of the April flooding across the Illinois Valley, particularly in Marseilles and Utica. Steve took it upon himself to form a flood-assistance team comprised of student clubs, organizations, and employees that worked hand-in-glove with local Red Cross representatives, churches, and community leaders on clean-up efforts over several weeks. Dr. Corcoran thanked Steve Swett for a job very well done.

COMMITTEE REPORTS

Dave Mallery reminded the board members of the upcoming ICCTA Annual Convention in Chicago on June 7 and 8. He also reported on the plan to gradually shift pension costs to community colleges by way of a new property tax. He wanted to know how the Board felt regarding this issue. If the State is transferring this responsibility to the community colleges, Dr. Huffman feels there should be a tax levy to pay for the pension which would be phased in gradually. The administration has made cuts to the budget and the EAV is not growing. If the State does not give the colleges a provision to levy, student tuition would have to increase and no one likes to raise tuition. A CPA would have to determine how much money would be needed to make the payment and the college would only be allowed to levy that amount to capture it from taxes. Dr. Driscoll would like to see the State transfer revenue with the transfer of responsibility. Ms. Olivero noted that increasing tuition and fees would never be enough to cover the cost. There would have to be some type of levy and the consumer would have to share some of it. Ms. Bonucci agreed. Mr. Solon noted the responsibility belongs to Springfield where they have collected the revenues to take care of this. He was not sure of the tax levy because he did not know what imposition this would have on the taxpayers. Ms. Goetz agreed with Dr. Huffman and Dr. Driscoll. The consensus of the Board was to gradually shift pension costs to the community college as long as the State provides a tax levy to pay for the shift in responsibility. Mr. Mallery did not agree, but would convey the consensus of the Board to the ICCTA.

Dr. Huffman reported the Closed Session Minutes Committee has scheduled a meeting to review closed session minutes on Tuesday, June 18 at 5 p.m. in the Board Room. He also noted that the College’s auditors would like to meet with the Audit/Finance Committee on Thursday, October 3 to review the audit. No time has been set.

BID RESULTS – ASPHALT PAVEMENT IMPROVEMENTS TO THE ROADWAY NEAR BUILDINGS C AND G

It was moved by Mr. Mallery and seconded by Dr. Huffman to accept the base bid from Len Trovero Construction, LaSalle, Illinois, in the amount of $40,225, for the Asphalt Pavement Improvements to the roadway near Buildings C and G. Motion passed by voice vote.

BID RESULTS – PROTECTION, HEALTH, AND SAFETY (PHS) PROJECTS

It was moved by Mr. Solon and seconded by Mr. Mallery to accept the base bid from Vanguard Contractors, Inc., Pekin, IL, in the amount of $393,700, for the PHS Projects for Facility Door Hardware/Keying Upgrades and Exterior Egress Concrete Replacement.

TRUSTEE COMMENT

Dr. Huffman commended everyone for a great job with all the weekend activities, nurse pinning, commencement, and GED graduation. The campus looked great and the organization of the events made everyone look good. Ms. Olivero noted it was nice to be at all the events and support the students.

CLOSED SESSION

It was moved by Dr. Huffman and seconded by Ms. Goetz to convene a closed session at 6:54 p.m. to discuss 1) pending litigation and 2) closed session minutes. Motion passed by voice vote.

After a short break, the Board entered closed session at 7:02 p.m. On a motion by Dr. Driscoll and seconded by Ms. Bonucci, the regular meeting resumed at 8:25 p.m. Motion passed by voice vote.

CLOSED SESSION MINUTES

It was moved by Ms. Bonucci and seconded by Mr. Solon to approve and retain the closed session minutes of the April 16, 2013 meeting.

Student Advisory Vote: “Aye” – Ms. Gunia. Roll Call Vote: “Ayes” – Mr. Solon, Ms. Bonucci, Dr. Driscoll, Ms. Goetz, Dr. Huffman, Mr. Mallery, and Ms. Olivero. “Nays” – None, motion carried.

ADJOURNMENT

Ms. Olivero declared the meeting adjourned at 8:26 p.m.