Report Card Mail Request



This is information about the privacy of student records and the rights and responsibilities of the students regarding their educational records.


Transcript Request

This is for students who are requesting an official IVCC transcript to be sent to another institution. There is a limit of 5 transcripts per request.


Transcript Evaluation

This link provides information for students who will be transferring credits from another college or university.


Drops and Withdrawals

Students must drop classes on WebAdvisor or in person at the Records Office or the Ottawa Center.  Refunds of tuition will be made on the following basis:

  • Traditional courses (16 weeks): Student must drop on or before the 10th day of the term of the course in order to receive a 100% refund of tuition and fees, excluding a non-refundable $5.00 registration fee.
  • Non-traditional courses (less than 16 weeks): The drop/refund period varies according to the length of class. Students must drop prior to the date stated on their registration statement in order to receive a refund.

The Cashier’s Office will issue refunds after the 10th day of the semester.




Duplicate Diplomas

If you are an IVCC graduate and would like to request a Duplicate Diploma, please download the  form  and either mail or fax it to:

IVCC Records Office

815 N. Orlando Smith Rd.

Oglesby, IL 61348

Fax: (815) 224-6091


There is a $15 fee per diploma.

If you are being requested to provide proof of your degree/certificate to an employer or another college, please request an IVCC transcript. Your transcript lists all your coursework along with any degrees/certificates earned. There is no charge for transcripts. You need to use the IVCC Transcript Request Form .

  Grade Exclusion

The purpose of the grade exclusion policy is to provide the mature student an opportunity to achieve his/her educational objective without the demoting effects of previously earned failing grades. To be eligible for consideration under this policy, a student must meet the following criteria:

1. He/she cannot have attended any post-secondary educational institution for two consecutive semesters. (Summer sessions are not counted as semesters for this policy, but three consecutive academic quarters are considered the equivalent of two semesters.)

2. Upon returning to IVCC after the two consecutive stop-out semesters, he/she must complete a minimum of 12 semester hours with a grade point average of 2.0 or better.

3. Upon satisfying criterion 2, the student must apply to the Records Analyst in the Admissions and Records Office for implementation of the grade exclusion policy.

Explanatory note: Only Failing (F or WF) grades will be excluded from the computation of the cumulative GPA under this policy. If the student wishes to repeat some courses in which failing grades were received, he/she may utilize the college repeat policy for those courses by completing the appropriate  form  in the Office of Admissions and Records.

*Students planning to transfer to another institution are cautioned that the receiving college may use all grades earned in repeated or excluded courses for computation of GPA for admission or other purposes.


Understanding Credit Hours

College credit hours are earned by students when they spend hours learning a skill or a specific body of knowledge. At IVCC, credit hours are assigned to each course when it is developed. One credit hour is equal to one 50 minute class "hour" per week for lecture course over a sixteen week semester. The number of credit hours assigned to a course and required for student attendance are equated, based on the length and method(s) of the course. Credit hours equivalents vary for different kinds of methods (lecture, lab, field experience, etc.). All courses, including assigned credit hours, are approved by the Illinois Community College Board.