Finishing the Semester: Grading Options

IVCC faculty will have the following grading and withdraw options to finish the spring 2020 semester. Questions about grades or withdraw should be directed to Mark Grzybowski, mark_grzybowski@ivcc.edu.

Standard Letter Grades

  • A = Excellent--4 grade points per each semester hour
  • B = Good--3 grade points
  • C = Average--2 grade points
  • D = Passing, Below Average--1 grade point
  • F = Failing--0 grade point

Spring 2020 Pass/Fail Grade

In light of new joint guidance from IAI/ICCB/IBHE, IVCC is now able to offer students increased grading flexibility in order to limit the negative ramifications of COVID-19.  Pass/Fail grading has been a longstanding grading option for some courses for quite some time.  Now, we’re able to temporarily expand the option to all courses for the Spring 2020 semester due the disruptions caused by COVID-19. 

While Pass/Fail (as opposed to the traditional ‘letter grade’ system), is an additional options for students, it may not be the right choice for some students and may present transferability, financial aid, and/or athletic eligibility issues.  Before electing the Pass/Fail option, students should use this guide as guidance and/or speak with an IVCC Counselor, Financial Aid Advisor, or 4-year university.

Beginning Wednesday April 22, students will be able to opt-in to Pass/Fail via a link in the WebAdvisor Student Menu. 

  • The deadline for opting-in will be 4:30pm on April 30th.  After the semester, students may request a grade change if it is determined that pass/fail will no longer work for them (or vice-versa). 
  • The withdrawal deadline has been also been extended yet again to April 30th to provide students with even more time to make decisions that make the most sense for them. 
  • There may be courses associated with accredited programs that require letter grades.  Students should check with the respective program coordinator in those situations prior to opting in to pass/fail.

Faculty should not award a Pass/Fail grade without student consent.  Instead, at final grading time, faculty should assign final letter grades as they normally would. The Records Office will then apply the pass/fail option to students during final grade processing after grades are due from faculty (10am on May 13).  Then, the Records Office will communicate to faculty which students opted in to pass/fail.

Faculty should retain their course records in the event a student requests a grade change.  This is also something that should be done from a records retention standpoint and to be in compliance with future audits by the ICCB.

After final grades are issued and processed, a student may request a change of grade by following the procedures outlined in the IVCC Catalog.

Grade Out Option

The instructor awards a letter grade, A-F, based on the work completed, which may not be the entire course.  The student should have completed at least 60% of the coursework or has the ability to meet or exceed at least 60% of the course outcomes.  The instructor will award a final grade, A-F, based on the work completed.

Grade Value:  See Standard Letter Grades above.

Incomplete

"Incomplete" is a temporary grade assigned when a small portion of the course remains to be completed. A grade of "INC" must be removed as designated by the instructor, but no later than the last class day of the semester following awarding the incomplete, excluding summer semester.

If the incomplete is not made up within the allotted time, the grade for the course is changed to an F, or failing grade.

Veterans must make up incomplete grades promptly to insure continued receipt of G.I. Bill benefits. Questions about the impact on veteran benefits should be directed to the Financial Aid Office.

Grade Value:  I = Incomplete.  Must eventually be replaced by a letter grade (A-F).

Instructor Withdraw

Form for instructor-initiated withdraw

Grade Value:  W = Withdrawn--not computed in the grade point average

Withdraw date for the spring 2020 semester is April 30, 2020. If a withdraw request is made after the deadline, the request must be approved by the appropriate dean.

Student Withdraw

IVCC's goal is to assist students in limiting negative consequences the COVID-19 pandemic has on their studies.  Please contact a Financial Aid or Counseling staff member at IVCC before making the decision to withdraw.  An IVCC Counselor will explain your academic options as we navigate this uncertain time.

While personal safety is our priority right now, we will do all we can to safeguard your investment and protect your tuition, grades, and transcripts.  We will work with individual students for the best outcome.

More information about student-initiated withdraw

Form for student-initiated withdraw

Grade Value:  W = Withdrawn--not computed in the grade point average

Withdraw date for the spring 2020 semester is April 30, 2020. If a withdraw request is made after the deadline, the request must be approved by the appropriate dean.