Course Fee Guidelines

Qualifying Expenses

Course fees may be charged in order to cover costs of the following.

Per course section

  1. Consumable supplies
  2. Printing (handouts of less than 10 pages)
  3. Program or course-specific software and licenses, other than those applications in use by the general student body, such as Microsoft Office Products
  4. Lab assistants for specific programs courses
  5. Expert guest speakers

Per credit hour

  1. Technical support of instructional computer labs

Per student

  1. Special testing
  2. Extra-ordinary instructional costs, such as per hour pay for private music lessons.

Expenses covered by grants or other external sources are not to be considered.

Calculation of Fees

(Expenses per course section) / (projected enrollments in all sections) 

+ (Per credit hour expenses) X credit hours

+ (Per student expenses)

   Course Fee
  1. Estimate the dollar amount to be spent on identified qualifying expenses, per course section, through review of past expenditures and consideration of anticipated variances.
  2. Annualize irregular expenditures by dividing the total expense by the useful life of the supply, service, or license. 
  3. Sum all expenses.
  4. Divide that amount by the projected number of students in all sections of the course (or those consuming the resource). 
  5. Add in technical support for classes taught in instructional computer labs. The fee is calculated by ITS annually as the cost of support per computer lab PC divided by the average annual credit hours generated in instructional labs.  The calculation does not include costs covered by student technology fees.  The technical support element must be multiplied by the number of credit hours in the course.
  6. Add special, per student fees, such as insurance, testing and criminal background checks at the actual anticipated rate per student.

The resulting figure, rounded to the next dollar, is the course fee to be assessed.

Review and Adjustment of Fees

Course fees should be reviewed annually by Program Coordinators and Deans.