Student Clubs & Organizations: Catering
instructions & procedures
Country Catering contact information:
Phone: Office on campus: Ext 548
Monday-Friday 7:30 am - 2:00 pm (During Student breaks and Summer, hours
When considering catering an on-campus Student Organization
meeting, give Country Catering the first opportunity to cater your event.
1. Download the Catering Request form.
2. Complete the Customer Section. Be specific with instructions.
[For example, do not assume condiments come with sandwiches and remember
to indicate tableware/flatware will be needed.]
3. Fax or email the form to Country Catering for pricing information. Country
Catering will sign it and return it to you for signature by the appropriate
budget officer/faculty advisor.
4. After being signed by the budget officer/faculty advisor, return the form to
Country Catering. BE SURE TO SIGN OFF on your APPROVAL and INCLUDE THE PURCHASE ORDER
NUMBER. Give plenty of time for Country Catering to accept and approve the
catering request. Cancellations must be
received by Country Catering at least one week prior to
4a. If there is not an existing Purchase Order to cover the catering
fee, request to have a requisition processed to issue the Purchase
Order. Give plenty of time for the Requisition to be processed into a PO.
5. Confirm your head count one week before the event--you will be
charged for the confirmed count even if your attendance is less than
expected. If you have not already done so, notify the Business Office
(x415) that there will be food in the room.
6. Country Catering will turn the signed form in to Accounting for
payment after the event.
If Country Catering
declines the order (due to size, etc.), then alternative vendors for may be
Lack of planning does
not count as a legitimate reason to violate this agreement. Therefore,
each club should give the proper amount of lead time to prepare food for an
An Advisor must sign
off on all requisitions.
IVCC has a contract
with Pepsi for all beverage choices.
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