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You Will Need to Know

WebAdvisor: At your training session, you will be taught how to use WebAdvisor. After that, you will have your userID and password that you will use to log in each time. You will be using WebAvisor to have access to your class schedule, check enrollments, class rosters, 10th day verifications, midterm verifications, and grading.

  • Class rosters for English classes; 0900, 1001, 1205, Reading 0900 and 1008, Math classes between 0906, and 2001are checked for correct placement. You will be notified if the student did not meet the requirements to be in the class. English students may meet the requirement to enter the class, or may have an English Lab Component. See the Division Office for details.

It is imperative that the Verification/Report Forms be filled out and returned promptly since student's financial aid will be affected. It is the instructor's responsibility to make sure that all students attending class appear on the class roster.

Part-Time Faculty Withdrawal Procedure:

Withdrawals must be submitted through the Intranet – not through WebAdvisor.
Faculty needs to access the intranet. Select the link for Online Withdrawals. All the fields filled must be filled in completely.  If the student does not offer a reason, you can leave that portion blank. You will receive an email when the email has been submitted. To see if the student was withdrawn, you will need to check Colleague or WebAdvisor. If you receive an email and you have not submitted a withdrawal, contact the Records Office. It is highly recommended that the faculty member send the receipt copy to the student. This will help with communication.  Please note this link will be turned off on the last day for withdrawals because any withdrawals after that point will need the signature form the Dean. Those will be done on paper at this time.

Withdrawals completed with paper form needing the Dean's signature. Any incomplete or illegible forms will be returned to the instructor.

If a student initiates a withdrawal:
1. The instructor should complete the slip.
2. The student should sign the slip.
3.The instructor should sign the slip.
4. The bottom copy should be given to the student.
5. The instructor should send the withdrawal form to Records. DO NOT allow the student to take the form to Records.

If the instructor initiates the withdrawal:
1. The instructor should complete the slip.
2. The instructor should sign the slip.
3. The instructor should send the withdrawal form to Records.
If a student phones or emails a request to withdrawal, indicate that under the student’s signature line.

Types of Withdraw:

  • Drop: Official drops from course sections are allowed and processed in the Office of Admissions and Records during the drop period ( up to 12.5% of the course length). The typical drop period for a 16 week class will be 10 days, although the drop period will vary for sections that begin after the first day of the semester or for sections that are short-term. For drops, students complete the drop section of the orange registration form and turn it in to Office of Admissions and Records and once processed, the course section is not recorded on an official transcript.
  • Instructor Initiated
  • Student Initiated

Effective Summer 2011, students will have the ability to initiate a withdrawal from classes. By completing the form in the Records Office or at www.ivcc.edu/withdraw, the student is authorizing IVCC to remove him/her from the course. Entering the student ID number serves as the student’s electronic signature. IVCC has the right to rescind a withdrawal in cases of academic dishonesty or at the instructor’s discretion.Students should be aware of the impact of a withdrawal on full-time status for insurance purposes and for financial aid. It is highly recommended that students meet with their instructor or with a counselor before withdrawing from a class to discuss if a withdrawal is the best course of action for that particular student.

Student Attendance Policy:
Faculty should develop their own attendance policies and place them in their course outlines. Students are expected to attend all classes regularly. If absence from class is unavoidable, it is the student's responsibility to explain the absence to his instructor(s) and arrange to complete any work missed. If an instructor feels the number of accumulated absences is interfering with the student's progress and ability to successfully complete the course, the student may be dropped from the course without notice

In open entry/open exit courses taught in a non-traditional manner, steady progress completion of course objectives is required of all students. Students no making normal progress in fulfilling course objectives may be dropped from the course without notice.

Grade and Attendance Information

Registration Policy:
Registration is required prior to the first class meeting. Late registration is NOT permitted. Once the first class meeting has occurred, registration for the class will not be allowed. Registration for ONLINE courses will NOT be permitted once the start date of the online course has passed. Schedule adjustments or "switching classes" after the class has met the first time is NOT allowable in most instances.

Copy Center is located in Room B-112. If you have any problems, please ask Sandy Kosciewicz, Copy Center Coordinator, who is available from 7:30 am to 4:00 pm. for assistance. The copy machine is available whenever the college is open.

  • There is a 24-hour turn-around time during the regular year and a 48-hour turn-around time at the start of every semester and during exam periods.
  • Faculty wishing to have materials duplicated should turn copy originals into the Copy Center or the Mailroom.
  • Conditions of Originals:
    • Originals should be white and in good condition.
    • Originals with more than one page must be numbered to enable proper placement of the copies made.
  • Larger jobs completed can be picked up in the teacher's room (next to the Copy Center). To acquire access to the teacher's room please contact x 313.

Your Photo ID card (Identification Card) will be issued by the Business Office and used to access all the doors.

Identification Card Instructions

Faculty Handbook 

Public Communication Procedures are available on the Intranet: Human Resources>Administrative Procedures Manual>Public Communications, Press Release Guidelines, & Press Release Form

Use of Copyrighted Material Procedures are available on the Intranet:  Human Resources>Administrative Procedures Manual>Copyrights

Financial Aid Information