Depository Library Collection Development Policy
I. Introduction: A Program for the People
The Federal Depository Library Program, conceived in the early 1800's, operates under the belief that an informed citizenry is the strength of a democracy. Congress designated IVCC's Jacobs Library as a Federal Depository Library in 1975.
The documents collection enhances the enrichment capabilities of the Learning Resources Center, but demands selective evaluation of available materials to ensure the continued strength of the Federal Depository Library Program.
The Director of Learning Resources and the Depository Librarian maintain the Documents Collection in accordance with the requirements of
Title 44, Chapter 19, of the United States Code. Guidelines established in Instructions to Depository Libraries, and The Federal Depository Library Manual are also considered when developing the collection plan.
It is the duty of Jacob's Library to provide free and unrestricted access to government information to all citizens of the 11th Congressional District of Illinois. This district geographically covers parts of Cook, Kankakee, LaSalle, and Will counties and all of Grundy County and has a population of 515,195.
The duty to serve this district is shared with Governor's State University and South Suburban Community College. These libraries are more accessible to individuals in the far eastern section of the district, allowing Jacobs Library to concentrate on the residents of the Illinois Valley Community College District #513.
The Illinois Valley area developed along the shores of the Illinois River, and now sits at the hub of Interstates 80 and 39. Railroads and a regional airport serve people who visit the area for pleasure or business.
Three state parks, historical museums, and river activities, including fishing tournaments and recreational boating, attract visitors to the towns along the Illinois Heritage Corridor.
Area industry includes motors and capacitors; food products; solid state controls; publishing; cement, silica sand, plastics and plasiticized products. The two thousand farms in the area produce hybrid seed corn, soybeans, wheat, and oats and raise livestock and hogs.
The small cities and rural communities that dot the Illinois Valley look to IVCC as an outreach center that attends to social and economic concerns. Special programs offered through the school include:
Adult Education including English as a Second Language, Adult Basic Education, General Education Development, and the I-R.E.A.D Literacy Project.
Small Business Development Center
Dislocated Workers Center
A dedication to workforce preparation surfaces in programs such as Tech Prep, Industry-Education Partnership, and special training programs for business and industry.
The school offers a variety of programs to approximately 4000 students per semester. In addition to the Associate in Arts and Associate in Science pre-baccalaureate degrees, IVCC offers Associate in Applied Science Degrees and Certificate programs.
A Senior University Program hosts upper division and graduate degree programs from several Illinois universities. This area of service expanded with the introduction of interactive telecommunications in 1994.
II. Collection Planning
Jacobs Library currently selects 10% of available item numbers based on the "Suggested Core Collection for Small Academic Libraries" (Depository Library Manual).
Special needs influencing collection planning include:
- Curriculum and extracurricular activities
The economic base and demographic base of the community
Business and Manufacturing activities of the Illinois Valley
The physical environment, especially farming activities
Regional historical and recreational sites
Therefore, the Census Bureau of the Department of Commerce, the Department of Education, and the Department of Health and Human Services are the most heavily selected agencies. Current legislation also commands added attention.
The decision to add new item numbers is made through the Depository Librarian's review of item surveys, the List of Classes, the Monthly Catalog of Government Publications, New Books Published by the Federal Government, and Administrative Notes, and daily shipping lists, and Govdoc-L. The librarian also considers requests from instructors, students, and the community.
While cooperative acquisition programs among libraries in the 11th Congressional District are seen as a way to reduce duplication of efforts, Jacobs Library must weigh the excessive traveling distance as reason to offer a more comprehensive collection.
The types of publications Jacobs Library selects include annual reports; general publications; rules, regulations, and instructions; handbooks, manuals and guides; bibliographies and lists of publications; journals, periodicals and serials; Congressional reports and documents; and Congressional hearings. A limited number of maps are selected.
The format of documents is governed by frequency of use, patron preference and storage limitations. Paper, microfiche, and CD-ROM products are currently selected. The library also has a computer workstation dedicated to government information access. When items are available in multiple formats, storage constraints, ease of access, and patron preferences are considered.
Item numbers are deselected when material no longer meets the needs of the service area, or when space or staff limitations deem it necessary.
The weeding of documents helps to maintain a fresh and usable collection. Older documents are discarded according to the rules in Instructions to Depository Libraries and by using procedures preferred by the Illinois State Library, the governing regional depository library. Familiarity with the Superseded List helps in identifying documents that can be discarded prior to the standard five year retention period for federal documents.
The depository library retains items that pertain to the local area, that are historical in nature, or that have previously been part of the main library collection.
In general, little effort is made to acquire documents that were published before Jacobs Library became a depository library.
The documents are easily accessed through open stacks in the library. The area is open to patrons during all regular library hours (Monday through Thursday, 7:30 AM - 8:00 PM; Friday, 7:30 AM - 4:30 PM Reference librarians provide assistance between 7:30 AM and 4:30 PM Monday through Friday).
Jacobs Library provides access to collections through CARLI, a statewide Online Public Access Catalog. Since 1990, all new documents have been added to the database through OCLC. Because all new titles are cataloged in OCLC, Jacobs Library’s holdings are also represented in WorldCat, the FirstSearch database.
All Depository items are arranged by Superintendent of Documents numbers with the exception of publications used heavily for reference. These are housed in the reference section of the main library, and are assigned Library of Congress classification numbers. Older editions of reference materials are housed in the electrical shelving in the east wing of the library.
Documents regarded as reference materials do not circulate. All other items circulate for four weeks.
Occasionally a patron requests materials not selected by Jacobs Library. The Illinois State Library stands prepared to fill any government information request. Individuals with deadlines might prefer to travel to another depository. In those cases, the documents staff will attempt to locate the most convenient depository selecting the needed information, and provide the patron with necessary bibliographic information. Northern Illinois University and Illinois State University tend to be the preferred alternatives.
Photo copiers and microfiche reader/printers are available to all patrons.
The depository staff also maintains an Illinois State Document collection.
This policy was developed to provide a consistent and clear understanding of the scope of the Government Documents Collection at Jacobs Library. This policy will be evaluated annually to insure that it reflects current collection development ideas, meets the ever-changing information needs of our patrons, and guards against abuse of the Federal Depository Library Program.