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January 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, January 15, 2003 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Jimmie D. Lansford
Kristine A. Paul
H. Todd Phalen
Rebekah Peterson, Student Trustee

Members Absent:

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Interim Vice President for Business Services/Finance
Walter J. Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Mrs. Paul that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the December 18, 2002 Board Meeting and the Approval of Bills in the Education Fund - $212,398.83; Operation and Maintenance Fund - $84,546.84; Operation & Maintenance Fund (Restricted) - $23,764.06; Auxiliary Fund- $161,860.46; Restricted Fund - $116,288.87; Liability, Protection & Settlement Fund - $11,468.89 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow noted that the March Board meeting will be moved to Tuesday, March 18 due to the AQIP conference that the President and a member of the Board of Trustees must attend. The AQIP process is a substitute for the NCA process of accreditation. This will involve a series of continuous quality improvement throughout the College. Dr. Goodnow reported the headcount for spring semester is up by 10.36% and there is an increase in credit hours of 10.99%.

Dr. Goodnow received information that the House has introduced a FY2003 appropriations bill that provides an increase of only .07% above FY2002 spending levels. The Senate is expected to vote on an FY2003 appropriations bill this week in which the figures are expected to be reduced by $2.7 billion from the previous committee approved levels for FY2003 or $500 million above the House’s proposal. There is a plan to offer an amendment to the bill that would provide an additional $4.5 billion in education funding for FY2003 including a $500 increase in the Pell Grant maximum award. Dr. Goodnow urged the Board to contact our U.S. Senators and ask them to support the $4.5 billion education amendment that included a $500 increase in the Pell grant maximum, to $4,500.

Dr. Goodnow reported that the College implemented a new minimum enrollment requirement for spring semester. A total of 114 class sections were cancelled due to the new policy, which mandates minimum enrollments of 12 students in on-campus day classes and 10 for off-campus and night classes. Fifty-four percent of the sections cancelled were evening offerings.

BID REQUEST – LCD PROJECTORS
It was moved by Mr. Debo and seconded by Mr. Phalen to authorize the Business Office to seek bids for six (6) LCD projectors at an estimated cost of $30,000.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – CLASS SCHEDULES
It was moved by Mr. Lansford and seconded by Mrs. Paul to authorize the Business Office to accept the bid of $56,457 from Castle PrinTech, DeKalb, Illinois as the lowest, most responsible bidder for the printing of 88,000 copies of the Summer/Fall 2003 class schedule, 86,000 copies of the Fall 2003 class schedule, and 86,000 copies of the Spring 2004 schedule. Cost for freight is included in the bid price.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – PROPERTY/CASUALTY/WORKERS’ COMPENSATION INSURANCE
The College did not receive complete bids for the property/casualty insurance. Due to the limited response, the College’s insurance consultant notified all bidding participants that the College would accept additional proprosals.

It was moved by Mr. Debo and seconded by Ms. Peterson to authorize the Business Office to accept the bid of $113,233 from A.P. Specialty as the lowest, most responsible bidder for Workers’ Compensation Insurance.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mrs. Sweeden to authorize the administration to move forward and accept the bids for the property/casualty insurance that are recommended by the College’s insurance consultant.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mrs. Paul, and Mr. Franklin. "Pass" – Mr. Lansford. "Nays" – None, motion carried.

FYO4 BUDGET
It was moved by Mr. Shea and seconded by Mr. Lansford to reschedule the IVCC September 17, 2003 Board meeting to September 24, 2003 to allow the tentative budget to be available for public inspection for at least 30 days as required by either statute and/or ICCB rule.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

COOPERATIVE AGREEMENT WITH LAKE LAND COLLEGE
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the Cooperative Agreement with Lake Land College as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

DECEMBER GRADUATES
It was moved by Mrs. Sweeden and seconded by Ms. Peterson to authorize the conferring of degrees and/or certificates on the December, 2002 graduates as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 1000
It was moved by Mr. Shea and seconded by Mr. Lansford to approve the recommended change to Board Policy 1010 as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mrs. Paul and seconded by Mr. Debo to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees; (2) potential litigation and (3) review minutes of closed sessions.

On a motion by Mrs. Sweeden, seconded by Mr. Lansford, and carried unanimously, the regular meeting resumed.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting.