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February 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, February 19, 2003 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Kristine A. Paul
H. Todd Phalen
Rebekah Peterson, Student Trustee

Members Absent:
Harry R. Debo
Jimmie D. Lansford

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Interim Vice President for Business Services/Finance
Walter J. Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Ms. Peterson that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the January 15, 2003 Board Meeting and the Approval of Bills in the Education Fund - $338,972.01; Operation and Maintenance Fund - $87,579.45; Operation & Maintenance Fund (Restricted) - $83,466.43; Auxiliary Fund- $307,577.74; Restricted Fund - $212,525.36; Liability, Protection & Settlement Fund - $8,662.80 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow attended the Illinois President’s meeting in Springfield in which the State budget was discussed. It looks like IVCC will be looking at a 2-5% decrease in the budget for this year. IBHE has recommended a 2.4% total community college system increase, but total grants for IVCC are scheduled to drop by at least 2.7 percent. IVCC grants, which will be affected, are Workforce Development, Business Training, Advanced Technology, Education-to-Careers, Carl Perkins, and Tech Prep.

Dr. Goodnow was pleased to announce IVCC will be entering into a partnership with DeVry University. This will give our A.A.S. degree students an opportunity to transfer into a Bachelor of Science in Technical Management degree. DeVry will be providing scholarships to our students.

Dr. Goodnow reported on another partnership that IVCC has with six area hospitals. Perry Memorial, St. Mary’s, Illinois Valley Community Hospital, Ottawa Community Hospital, Mendota and St. Margaret’s have entered into an agreement to fund a nursing position so that IVCC can hire an additional nursing instructor and increase the number of nursing students in the program which will assist in the nursing shortage.

Dr. Goodnow reported that Mary Lou Meader received an award from the Illinois Valley Area Chamber of Commerce at their annual dinner. She was honored for all her work with the IVLEAD program.

Jerry Corcoran has an article published in the Community College Times entitled, "Affirmative action: The end justifies the means."

Dr. Goodnow referred to the letter from Ed Duffy regarding the legislation that would separate the Illinois Community College Board from the Illinois Board of Higher Education. The Board members were not comfortable in expressing their opinions because they do not feel they have enough information on the issue.

TRUSTEE’S REPORT
Rebekah Peterson presented the Board with a bronzed eagle trophy that she had received in a special ceremony in Springfield. IVCC conducted a voter registration drive in a contest between all Illinois Community Colleges through the Illinois Community College Board-Student Advisory Committee. IVCC won first place, registering 25 percent of its full-time students. Rebekah recognized Mike Phillips for his help in the registration drive.

APPEARANCE BEFORE THE BOARD
Pat Pearson, Dental Assisting Coordinator, presented a proposal to keep the Dental Assisting program. She suggested increasing dental student lab fees and charging for the dental services provided in the campus clinic. Dr. Mitchell Meyers read a letter from the President of the Illinois State Dental Society in support of the continuation of the program.

Eric Perez, men’s and women’s tennis coach addressed the Board in support of the continuation of the tennis program. He considers the tennis program to be an important contribution to the college.

Brad Pinter representing the IVCC golf team offered some ideas of how the team could raise funds to save the program. He enrolled at IVCC expecting to play for two years and felt that IVCC would not be fulfilling their contract by eliminating golf next year. Larry Pinter and Chuck Trovero, parents of two golf players, expressed their concern and willingness to help save the program.

 

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mr. Shea to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mrs. Sweeden to resume the regular meeting.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL - TENURE RECOMMENDATIONS
It was moved by Mr. Phalen and seconded by Mrs. Paul to approve the tenure status of Lauri Carey, Agriculture Education Instructor in the Division of Natural Sciences and Mathematics.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Ms. Peterson to approve the tenure status of Anna Bruch, Nursing Instructor in the Division of Health Professions.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mrs. Paul to approve the tenure status of James Moskalewicz, Counselor.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Phalen to approve the tenure status of Patricia Pence, Nursing Instructor in the Division of Health Professions.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Ms. Peterson to approve the tenure status of Linda Thomas, Academic Enrichment Instructor in the Division of Academic Enrichment.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW POSITION, NURSING INSTRUCTOR
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the new position of nursing instructor assigned to the Division of Health Professions contingent upon the availability of funding. This position is being funded through a collaborative agreement with six area hospitals – St. Mary’s, IVCH, St. Margaret’s, Ottawa Community, Mendota, and Perry Memorial.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY RETIREMENT, ROSEANN WEBB
It was moved by Mr. Shea and seconded by Mrs. Paul to accept Roseann Webb’s request for retirement effective May 31, 2002, and wish her a long, happy, and healthy retirement.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY RETIREMENT, PATRICIA COLE
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to accept Patricia Cole’s request for retirement effective August 11, 2004, and wish her a long, happy, and healthy retirement.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

REDUCTION IN FORCE AND ATHLETIC PROGRAM DISCONTINUATION
It was moved by Mrs. Sweeden and seconded by Mr. Shea to table the discontinuation of the women’s tennis, men’s tennis, and men’s golf until the March meeting at which time proposals in support of the sports will be presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY REDUCTION IN FORCE AND DENTAL ASSISTING CERTIFICATE PROGRAM DISCONTINUATION
It was moved by Mrs. Paul and seconded by Mr. Shea to allow the Dental Assisting Program to continue for one more year to increase enrollments, to break even, and to implement some of the recommendations of the Dental Society with the help of the administration.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY REDUCTION IN FORCE
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to authorize the College to honorably discharge Ms. Sallee Beneke’s position as a full-time Laboratory Instructor in Early Childhood Education effective the end of the 2002-03 academic year.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

FY04 BUDGET
It was moved by Mr. Phalen and seconded by Mrs. Paul to approve the following: 1) Resolution to Designate a Fiscal Year (July 1, 2003 to June 30, 2004); 2) FY04 Budget Calendar; 3) Resolution to Designate a Person(s) to Prepare a Tentative Budget.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST – COLLEGE CATALOG
It was moved by Mrs. Sweeden and seconded by Ms. Peterson to authorize the Business Office to seek bids for the printing of 18,000 copies of the two-year College catalog at an estimated cost of $25,000.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL - LCD PROJECTORS
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to authorize the Business Office to accept the bid of $19,788 from Klaus Companies as the lowest, most responsible bid for six (6) Panasonic LCD projectors.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – PROPERTY/CASUALTY INSURANCE
It was moved by Mr. Shea and seconded by Mrs. Sweeden to approve the property/casualty insurance premiums in the amount of $296,881.00 recommended by our insurance consultant as being the lowest and most responsible. The Commercial Package ($179,776.00), Automobile ($62,846.00), Garage Liability ($3,980.00) and School Board Legal (Included) will be provided by UnionFinancial and the Umbrella ($45,000.00), Law Enforcement ($2,779.00) and Foreign Liability ($2,500.00) will be provided by R.J. Galla. This is a three-year proposal but the College has the option to bid each year.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PROPOSAL – MCQUAY SCREW COMPRESSOR CHILLERS
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to accept the proposal of McQuay Service of Wood Dale, Illinois in the amount of $243,611.00 with a contingency of $24,361.00 for a total cost of $267,972.00 for the replacement and renovations of the five existing McQuay screw type chillers that serve buildings, A, B, C, D, and E. This proposal is contingent upon a five-year comprehensive service contract. This comprehensive service contract will be paid through the Facilities O & M budget for the five years beginning July 1, 2003 and ending on June 30, 2008.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

NEW PROGRAMS – FORENSICS SPECIALIST CERTIFICATE & ASSOCIATE IN APPLIED SCIENCE DEGREE IN FORENSICS
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the proposed Forensics Specialist Certificate and Associate in Applied Science Degree in Forensics to be submitted to the Illinois Community College Board.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

AUDIT SERVICES
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to authorize the Business Office to extend the contract with Clifton Gunderson, LLP, Dixon, Illinois for audit services for FY03 in the amount of $27,000; FY04 in the amount of $27,000 and FY05 in the amount of $27,500.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to convene a closed session to discuss (1) the appointment, employment compensation, discipline, performance, or dismissal of specific employees and 2) review minutes of closed sessions.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mrs. Sweeden, seconded by Mrs. Paul, and carried unanimously, the regular meeting resumed.

EMPLOYEE TERMINATION
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to authorize the administration to terminate the employment of Employee #9606 effective immediately.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

CLOSED SESSION MINUTES
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve and retain the minutes of the December 4 and 18, 2002 and January 15, 2003 closed sessions.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Phalen and seconded by Ms. Peterson to adjourn the meeting.