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December 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, December 17, 2003 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Thomas A. Shea, Secretary
Paula J. Endress
Jimmie D. Lansford
David L. Wilcoxson
Andy Simko, Student Trustee

Members Absent:
Kristine A. Paul

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

AUDIO RECORDING OF CLOSED SESSIONS
The Board reviewed the procedure regarding this new law. The Secretary to the Board will be responsible for operating the audio equipment and for storing the tapes. The Board secretary will be the backup person in cases where the Secretary to the Board is not present. It was the consensus of the Board that the Board members do not have to identify themselves each time they speak.

CLOSED SESSION
It was moved by Mrs. Endress and seconded by Mr. Simko to go into Closed Session for the purpose (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Lansford to return to the regular session at 7:40 p.m.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

CONSENT AGENDA
It was moved by Mr. Shea and seconded by Mr. Phalen that the Board of Trustees approve the Minutes of the November 17 and 19, 2003 Special and Regular Board Meetings and the Approval of Bills in the Education Fund - $351,202.64; Operation and Maintenance Fund - $140,356.42; Operation & Maintenance Fund (Restricted) - $224,840.56; Auxiliary Fund - $44,815.15; Restricted Fund - $58,364.34; and Liability, Protection & Settlement Fund - $10,431.95.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

PRESIDENT’S REPORT
Steve Charry, history instructor, has been awarded the NISOD Excellent award as reported in the national publication, Community College Week. Dr. Goodnow distributed an AACC brochure on "The Solution to Protecting America’s Health in which Illinois Valley Community College is listed as a contributor to this initiative of working on solutions to the nation’s workforce shortages. IVCC will be nominating distinguished alumni for ICCTA awards. David Wilcoxson volunteered to nominate Andy Simko for the Student Trustee Award. Dr. Goodnow reported on the enrollment figures for spring semester – an increase of 9.28% in headcount and an increase of 5.52% in credit hours compared to last year on this date. Dr. Goodnow reported on the reopening of the Sheridan Correctional Center scheduled for January 1, 2004. IVCC is currently in negotiations with the Department of Corrections and looking at three areas. 1) the College would provide vocational programs – computer science, culinary arts and commercial custodian. 2) the College would partner with the Safer Foundation to provide a community and work preparedness program to help inmates learn job skills and how to work in the community. This program would employ seven grant-funded staff. 3) the College would provide staff training for cardiopulmonary resuscitation and first aid. Advanced criminal justice training could also be provided for the staff. ICCTA is honoring Dr. Joseph Cipfl on his retirement with a reception at the Floreal Restaurant in the Renaissance Hotel on Friday, January 16, 2004 from 4 – 5 p.m. Dr. Goodnow stated that Dr. Cipfl has represented the Community College System well and will be greatly missed.

TRUSTEE’S REPORT
Mr. Wilcoxson distributed a Legal Update that he received at the last ICCTA meeting. The next meeting is scheduled for January 16 in Springfield and a seminar on Accounting 101 will be held. Mr. Wilcoxson and Mrs. Endress are planning to attend.

PERSONNEL – FACULTY RETIREMENT
It was moved by Mr. Lansford and seconded by Mr. Shea to accept Jerome E. Annel’s request for retirement effective May 31, 2005, approve his participation in the College’s Voluntary Retirement Plan – Option B, and wish him a long, happy, and healthy retirement.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

PERSONNEL – FACULTY RETIREMENT
It was moved by Mr. Shea and seconded by Mrs. Endress to accept Louis Caldwell’s request for retirement effective May 31, 2005, approve his participation in the College’s Voluntary Retirement Plan – Option A, and wish him a long, happy, and healthy retirement.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

PERSONNEL – FACULTY RETIREMENT
It was moved by Mr. Lansford and seconded by Mr. Phalen to accept Alice Steljes’ request for retirement effective May 31, 2005, approve her participation in the College’s Voluntary Retirement Plan – Option A, and wish her a long, happy, and healthy retirement.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

2003 TENTATIVE TAX LEVY
It was moved by Mr. Lansford and seconded by Mr. Shea to approve the Tax Levy Resolution as presented. (A copy of the resolution attached and made a part of the minutes.)

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Simko to approve the Certificate of Tax Levy as presented. (A copy of the certificate attached and made a part of the minutes.)

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Shea to approve the Resolution Approving the Additional Tax as presented. (A copy of the resolution attached and made a part of the minutes.)

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

The total tax rate is projected to be .4551 cents, which is .0137 cents (or 3%) less than last year’s actual tax rate of .4687 cents.

PART-TIME FACULTY PAY SCHEDULE
It was moved by Mr. Shea and seconded by Mr. Lansford to approve a salary increase for part-time faculty of $25 per credit hour, beginning the Spring 2004 semester as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

Since the part-time faculty salaries have not been raised since 1998, the Board would like to review this more often to remain competitive with other community colleges. The Board would like to review part-time faculty salaries again for the fall term prior to approving the budget.

BID REQUEST – WELDING LAB INSTRUCTIONAL EQUIPMENT AND BUILDING RENOVATIONS
It was moved by Mr. Lansford and seconded by Mrs. Endress to authorize the Business Office to seek bids for welding lab instructional equipment and building renovations at an estimated cost of $175,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

EXTERIOR ADA COMPLIANCE AND USE OF EXCESS PHS FUNDS
It was moved by Mr. Simko and seconded by Mr. Phalen to approve the following exterior ADA compliance projects and the resolution to use excess Protection, Health, and Safety funds in the amount of $325,000:

Rework the concrete area outside the south side of the cafeteria along with the drainage, grading redirection and retaining walls in the area. Provide a new ramp system to connect Building B to the west of Buildings A and C with links within the courtyard. Make accommodations for access to the accessible parking spaces recently developed on the east side of the cultural center, building F to include concrete ramped entrance, railings, and ADA compliant automatic door openers.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

CAMPUS UPDATE – CAMPUS FACILITIES
Larry Rousey presented his semi annual facilities update. He reviewed the projects that have been completed such as the Building C asbestos abatement, electrical infrastructure

repairs, the fire alarm system and security/surveillance in Building C, etc. He also reviewed the projects in progress and those in the planning stage.

CAMPUS UPDATE – STUDENT CHARACTERISTICS
Bob Marshall reported on the student demographics at IVCC for Fall 2003. The average age is almost 28 and 58% of the students are females. The number of students enrolled full-time is 38%. Most IVCC students work at least 15 hours per week, and 1,283 or about 29 percent work full-time. Of the 4,450 students enrolled, 4,105 are receiving financial aid.

CLOSED SESSION
It was moved by Mrs. Endress and seconded by Mr. Phalen to go into Closed Session at 8:47 p.m. for the purpose (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Endress to return to the regular session at 10:07 p.m.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden "Nays" – none, motion carried.

CLOSED SESSION MINUTES
At the last meeting, Mr. Zukowski distributed procedures on reviewing Closed Session minutes. It was the consensus of the Board to designate the Board Chair, the President and the Secretary to the Board to review all closed session minutes semi-annually and submit their recommendations to the Board for approval.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 10:14 p.m.