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August 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, August 20, 2003 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
H. Todd Phalen, Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Paula J. Endress
Jimmie D. Lansford
Kristine A. Paul
David L. Wilcoxson
Andy Simko, Student Trustee

Members Absent:

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Attorney

Before the meeting began Mr. Phalen welcomed Paula J. Endress as the newest member of the IVCC Board of Trustees.

CONSENT AGENDA
It was moved by Mr. Wilcoxson to extract the financial reports from the consent agenda. The motion died for a lack of a second.

It was moved by Mrs. Paul and seconded by Mrs. Sweeden that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the July 16, 2003 Board Meeting and the Approval of Bills in the Education Fund - $323,423.57; Operation and Maintenance Fund - $93,710.44; Operation & Maintenance Fund (Restricted) - $211,027.13; Auxiliary Fund- $342,418.66; Restricted Fund - $212,876.51; Liability, Protection & Settlement Fund - $23,040.79 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mrs. Paul, Mrs. Endress, and Mr. Phalen "Nays" – Mr. Wilcoxson, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow received good news that Patrick Welch, the student who was struck by lightning, is improving and is doing well. His parents are very appreciative of the quick reaction from our First Responders. Valery Calvetti and Tracy Morris have collected cards from students and are forwarding them to Patrick. Dr. Custer has received a certificate of successfully completing the Board of Examiners Training from the Center for Institutional Effectiveness. IVCC has scheduled a Ribbon Cutting Ceremony for Building C on Monday, September 22 at 9 a.m. at the College’s front entrance. Legislators, the Capital Development Board, contractors, etc. are invited. Headcount is up 8.29% and semester hours are up 11.34% compared to last year at this time. IVCC’s men’s basketball team will play defending national champion Southeast Iowa Community College January 3, 2004 in the first community college game ever at Chicago’s United Center. The game, billed as "The Juco Slam Jam," will be followed by the Bulls vs. the Boston Celtics. A limited number of tickets are available for both games for just $25 each from the IVCC Athletic office.

PERSONNEL – STAFF APPOINTMENT
It was moved by Mr. Lansford and seconded by Mr. Shea to approve the appointment of Ms. Tracy L. Morris as the Director of Admissions and Records at an annual salary of $41,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

PERSONNEL – STAFF RESIGNATION
It was moved by Mr. Shea and seconded by Mrs. Sweeden to accept with regret the resignation of Ms. Mary Lou Meader, Director of Continuing Education and External Learning, effective August 12, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve the appointment of Ms. Yelena Kajevic as the Developmental Writing and Composition Instructor, assigned to the Division of English, Mathematics, and Education for the 2003-2004 academic year, with placement on the salary schedule at step B-7 - $39,400.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Shea and seconded by Mrs. Sweeden to approve the appointment of Ms. Jane A. Battles as the Nursing instructor, assigned to the Division of Health Professions for the 2003-2004 academic year, with placement on the salary schedule at step E-8 - $45,200 (prorated).

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the appointment of Ms. Linda C. Hanley as the Nursing Instructor, assigned to the Division of Health Professions for the 2003-2004 academic year, with placement on the salary schedule at step B-8 - $41,125 (prorated).

This position was made possible by the partnership with area hospitals. An additional 20 students were added to the nursing program. The partnership agreement is for one year. The College will support these students for the second year.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Lansford and seconded by Mrs. Sweeden to approve the appointment of Mr. Dominic Sarsah as the Physics Instructor assigned to the Division of Natural Sciences and Mathematics for the 2003-2004 academic year, with placement on the salary schedule at step B-3 - $34,500.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

FOUNDATION BY-LAWS
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the revised Illinois Valley Community College Foundation By-laws as presented.

The changes reflect the move toward separating the Foundation and the College.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

FY04 TENTATIVE BUDGET
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to adopt the Resolution approving the Tentative FY2004 Budget.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

It was moved by Mr. Shea and seconded by Mr. Lansford to authorize publication of the Notice of Public Hearing.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

TRANSFER OF FUNDS
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the transfer of funds to provide monies from restricted funds with no external restrictions to operating funds (not to exceed $306,223 from Fund 6 to Fund 1).

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

It was moved by Mr. Shea and seconded by Mr. Simko to approve the transfer of funds to provide monies to supplement auxiliary enterprise operations (not to exceed $85,000 from Fund 1 to Fund 5).

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

BID APPROVAL
It was moved by Mr. Lansford and seconded by Mrs. Paul to authorize the Business Office to accept the bid of $49,249.78 from Henricksen & Company, Peoria, Illinois for Lozier Modular Casework and Trendwall Demountable Partitions.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

It was moved by Mr. Shea and seconded by Mrs. Sweeden to authorize the Business Office to purchase equipment and layout in the amount of $4,973.56 from Allsteel Concensys.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

The total amount of this project is $54,223.34

BID APPROVAL
It was moved by Mr. Lansford and seconded by Mr. Shea to authorize the Business Office to accept the bid of $271.00 from OMB Police Supply, Inc., Lenexa, KS as the lowest, most responsible bid for Forensic Instructional Supplies.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Simko to authorize the Business Office to accept the bid of $13,330.05 from Pennsylvania Police Supply, Inc., Chalk Hill, PA as the lowest, most responsible bid for Forensic Instructional Supplies.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

The total cost of the Forensic supplies is $13,601.05

LIFE SAFETY PROJECT
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the Life Safety Project of Third Floor Building Connections for Buildings A, B, D, and E in the amount of $1,171,146 and authorize submission of the appropriate documents to the Illinois Community College Board.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none. "Pass" – Mr. Wilcoxson, motion carried.

CONFERRING OF DEGREES AND CERTIFICATES
It was moved by Mr. Lansford and seconded by Mrs. Sweeden to authorize the conferring of degrees and certificates on the August graduates as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, and Mr. Phalen. "Nays" – none, motion carried.

BOOKSTORE POLICY UPDATE
At the last Board meeting, Andy Simko was asked to look into the feasibility of offering bookstore discounts to students. After meeting with the Bookstore manager and the Vice President for Business Services and Finance, Andy is recommending that the Bookstore policy remain as is for two reasons. 1) IVCC is a commuter school and students drive by convenient stores where they advertise notebooks at a much lower cost than the bookstore could offer without losing money. 2) The IVCC’s bookstore mark up is extremely low compared to universities. Andy compared a T-shirt bought at a university for $18-20 and for the same quality the IVCC bookstore charges $7.70. He recommended that the bookstore advertise more and offer coupons to students encouraging them to purchase imprinted clothing items to market IVCC throughout the district.

CAMPUS UPDATE – AQIP
Harriet Custer, Vice President for Academic Affairs and Jamie Gahm, Director of the Business Training Center gave a presentation to the Board on the College’s involvement in the new accreditation process, Academic Quality Improvement Program (AQIP). The program will focus on continuously improving processes and services. Traditional accreditation is inspection based in which a team of our peers visits the College and

reviews our comprehensive self-study every 10 years. AQIP has the College working toward continuous quality improvement every year.

 

OTHER
The Board scheduled a financial workshop for Tuesday, September 16 at 5:30 p.m. in the Board Room. They also scheduled a Board Retreat on Wednesday, October 1 at 5:30 p.m. in the Board Room. Gary Davis, Executive Director of the Illinois Community College Trustees Association will facilitate the Board Retreat.

 

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mr. Lansford, and carried unanimously to adjourn the meeting.