Loading...

April 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, April 16, 2003 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Rebekah Peterson, Student Trustee

Members Absent:
Jimmie D. Lansford

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Interim Vice President for Business Services/Finance
Robert Marshall, Vice President for Student Services
Walter J. Zukowski, Attorney

AMEND THE AGENDA
It was moved by Mrs. Paul and seconded by Mr. Debo to amend the agenda by adding "Appearance before the Board" after the Consent Agenda item.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

CONSENT AGENDA
It was moved by Mr. Debo and seconded by Mr. Phalen that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the March 18, 2003 Board Meeting and the Approval of Bills in the Education Fund - $212,832.10; Operation and Maintenance Fund - $63,800.74; Operation & Maintenance Fund (Restricted) - $133,512.03; Auxiliary Fund- $84,491.17; Restricted Fund - $297,286.23; Liability, Protection & Settlement Fund - $254,471.53 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

APPEARANCE BEFORE THE BOARD
David Mallery thanked the employees of the college for their professionalism in responding to his requests in the last few months. He discovered the Board was discussing a tuition increase at the meeting and wanted to share information he gathered from other community colleges. He contacted six surrounding community colleges and requested tuition and associated costs for one computer class. Costs ranged from $162 at Illinois Central to $215.75 at IVCC. He asked the Board to keep this in mind when voting on a tuition increase. He also asked the Board to consider reducing the student fees.

PRESIDENT’S REPORT
Dr. Goodnow reported on the latest information from the State. The good news is IVCC will not have to return $200,000 to the State for this fiscal year. The bad news is the College has been informed of potential cuts in the Advanced Technology Grant, Designated Grants and Workforce Development Grant for a total of $450,095. This amount represents a 12% cut in state funds. Dr. Goodnow reported that the College had its annual visit from the Illinois Community College Board, which focused on finance, facilities and Information Technology Services. She informed the Board that the evening of April 15 and the morning of April 16 the 2003 All-Illinois Academic Phi Theta Kappa Recognition program took place in Springfield. A two, full-page advertisement of the students from all of the community colleges appeared in the Chicago Tribune. Dr. Goodnow asked for a moment of silence in memory of Chuck Holmberg, Director of Project NOA, who passed away last week. She shared information on the College’s Small Business Development Center activity report for 2002. There were 242 jobs created, 111 clients counseled, $7,591,750 in loans and the economic impact of the SBDC since its inception – 1,661 jobs created, 174 businesses started, $56,924,255 in loans, and 3,143 clients counseled. Dr. Goodnow reported on AQIP (Academic Quality Improvement Project), which is the alternative accreditation process. Co-chairs, Harriet Custer and Jamie Gahm, will be holding two-hour training workshops to educate the entire staff on the process. She invited the Board to attend. She pointed out the communication in the Board packet from Dr. Custer to Ms. Pearson, Coordinator of the Dental Assisting Program. It outlines the expectations of a minimum enrollment of 16 full-time (or equivalent FTEE) for the 2003-04 academic year. If the minimum requirements are not met in September ‘03 and January ’04, the administration will bring to the February ‘04 Board meeting a recommendation for elimination of the program. Dr. Goodnow reminded the Board of the Northwest Region ICCTA meeting to be held at IVCC on Tuesday, April 22 in the Fireplace Lounge beginning at 6:30 p.m. The program will be a presentation on land devaluation and property tax.

Rebekah Peterson introduced the newly elected Student Trustee, Andy Simko. Andy is from Streator, Illinois majoring in Networking and planning to transfer to the University of Iowa in Business. He will take his new position on the Board at the May meeting.

FACULTY APPOINTMENT
It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve the appointment of Julie A. Sherbeyn as the Health, Wellness and Physical Education Instructor assigned to the Division of Natural Sciences and Mathematics for the 2003-2004 academic year, with placement on the salary schedule at step B-4 - $35,550.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

FACULTY RESIGNATION
It was moved by Mr. Phalen and seconded by Mrs. Paul to accept with regret the resignation of Deb Tostovarsnik, nursing instructor, effective May 16, 2003.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST – MULTIPURPOSE WHITE PAPER
It was moved by Mr. Debo and seconded by Mrs. Sweeden to authorize the Business Office to seek bids for 900 cases of white multi-purpose paper at an estimated cost of $24,300 ($27.00/case).

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST – PRINTING SUPPLIES
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to authorize the Business Office to seek bids for computer printing supplies at an estimated cost of $30,000.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

REQUEST FOR PROPOSAL – FOOD AND VENDING SERVICES
It was moved by Mr. Debo and seconded by Mrs. Sweeden to authorize the Business Office to seek proposals for food and vending services.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – ELECTRICAL INFRASTRUCTURE REPAIRS, UPGRADES AND ENERGY MANAGEMENT CONTROLS
It was moved by Mr. Debo and seconded by Mrs. Sweeden to authorize the Business Office to accept the bid of $217,198 from J.B. Contracting, LaSalle, IL as the lowest, most responsible bidder for the Electrical Infrastructure Repairs, Upgrades, and Energy Management Controls. J.B. Contracting was the only firm that submitted a bid for Base Bid G, which included Base Bid A, B, and D. Also authorize the Business Office to approve $32,700 for architectural and engineering fees and $3,300 for reimbursables for a total of $36,000. The total cost of this project is $253,198.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – REPLACEMENT OF A/C UNITS SUPPLYING GYM AND CULTURAL CENTER AND CONTROL SYSTEMS UPGRADE
It was moved by Mrs. Sweeden and seconded by Mr. Debo to authorize the Business Office to accept the bid of $165,670 from Chapman’s Mechanical, LaSalle, IL as the lowest, most responsible bidder for the replacement of A/C units supplying the gym and the cultural center and control systems upgrade. Also authorize the Business Office to approve $10,250 for contingencies and $22,000 for architectural and engineering fees and $2,200 for reimbursables for a total of $34,450. The total cost of this project is $200,120.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – TWO-YEAR COLLEGE CATALOG
It was moved by Mr. Phalen and seconded by Mrs. Paul to accept the bid of $17,129 from Phillips Brothers, Springfield, Illinois as the lowest, most responsible bid for the printing of 18,000 copies of the two-year college catalog.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

LIFE SAFETY PROJECT AND TRANSFER OF FUNDS
It was moved by Mrs. Sweeden and seconded by Ms. Peterson to approve the Life Safety Project of New Demountable Partitions and Modular Casework for Building "C" in the amount of $77,245, approve the resolution to use Operation and Maintenance restricted funds and authorize submission of the appropriate documents to the Illinois Community College Board.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

TUITION AND FEES INCREASE
It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve a $1 per semester hour increase in tuition, effective for the Fall Semester 2003. ($53 to $54)

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – Mrs. Paul and Mr. Shea, motion carried.

Mrs. Paul was not in favor of the tuition increase because she wanted to send a message to the State. She said the College has made cuts and if we do not balance the budget then the State has to come up with the money.

Mr. Shea asked that the College permanently transfer the working cash for one year and put off the $1 increase in tuition.

Ms. Peterson said there are three sources of revenue. The State is not providing their share; the community has spoken by not voting for the referendum. The increase in tuition is the only answer in order to keep the quality of instruction that we have.

It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve a $10 increase in the Graduation Fee, effective Fall 2003. ($10 to $20)

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – Mrs. Paul and Mr. Shea, motion carried.

It was moved by Mr. Debo and seconded by Mr. Phalen to approve a $2 increase in the Registration Fee, effective Fall 2003. ($3 to $5)

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" – Mrs. Paul, motion carried.

E2C (Early Entry College)

It was moved by Mr. Phalen and seconded by Mr. Debo to approve the recommendation to increase E2C (Early Entry College) tuition from $22.25 per credit hour to $30.00 per credit hour, effective Fall of 2003.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" –motion carried.

PROPERTY/CASUALTY INSURANCE
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to accept the recommendation of our insurance consultant to move our insurance coverage for the Commercial Package ($109,279), Automobile ($43,866), Umbrella ($30,922), and Board Legal ($18,098) to Zurich with R.J. Galla, effective April 17, 2003.

The College discussed the contract termination with the current carriers. The College has the right to terminate with a penalty of $25,000-$30,000 depending on the exact date of termination. Zurich is the only company that can provide all of the coverage. Gaps were left with the insurance coverage that the College accepted at the February meeting. The College did not have coverage for non-owned vehicles. The College would save approximately $70 - $75,000 a year by approving to move their insurance coverage to Zurich. A vote of ¾ of the members of the Board is needed for approval.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" –motion carried.

COOPERATIVE AGREEMENT ADDENDUM
It was moved by Mrs. Sweeden and seconded by Ms. Peterson to approve the addendum to the cooperative agreement with Parkland College, which adds the following programs: Agricultural Business, Certificate; Agricultural Business and Management, AAS; and Construction Design & Management, AAS.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" –motion carried.

EDUCATIONAL AGREEMENT UPDATE
It was moved by Mr. Phalen and seconded by Mrs. Sweeden to approve the revised Educational Agreement that IVCC has with Black Hawk College, Carl Sandburg College, Heartland Community College, Illinois Central College, Spoon River College, and John Wood College.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" –motion carried.

CAMPUS UPDATE
The Board of Trustees toured the IVCC greenhouse on the East campus prior to the start of the meeting. Lauri Carey gave an overall description of the horticulture program, informed the Board that students will enter into internships this summer and guided the tour through the greenhouse.

 

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mrs. Sweeden to convene a closed session to discuss (1) the employment and discipline of specific employees and (2) review minutes of closed sessions.

On a motion by Mr. Phalen, seconded by Ms. Peterson, and carried unanimously, the regular meeting resumed.

EMPLOYEE DISCIPLINE
It was moved by Mr. Shea and seconded by Mr. Debo to approve the administration’s recommendation for a three-day suspension without pay to employee (0411).

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" –motion carried.

CLOSED SESSION MINUTES
It was moved by Mr. Debo and seconded by Mr. Shea to approve and retain the minutes of the March 18, 2003 closed session.

Student Advisory Vote: "Aye"- Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Phalen, and Mr. Franklin. "Nays" –motion carried.

ADJOURNMENT
It was moved by Ms. Peterson, seconded by Mr. Debo, and carried unanimously to adjourn the meeting.