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September 2002 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Monday, September 23, 2002 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Jimmie D. Lansford
Kristine A. Paul
H. Todd Phalen
Rebekah Peterson, Student Trustee

Members Absent:

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President for Business Services & Finance
Walter J. Zukowski, Attorney

PUBLIC HEARING
This being the time and place published for a Public Hearing regarding the FY2003 Budget, Chairperson, William H. Franklin, Jr., called for questions and/or comments from the audience. Mr. David Mallory spoke to the Board on the increase in the district’s EAV. He asked the Board not to include the estimated increase of revenue from the referendum in the budget and rethink the referendum. It was moved by Mr. Phalen and seconded by Ms. Sweeden that the regular meeting resume.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

FY2003 BUDGET RESOLUTION
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the resolution to adopt the FY2003 Budget as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

CONSENT AGENDA
It was moved by Mr. Lansford and seconded by Mr. Shea that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the August 21, 2002 Board Meeting and the Approval of Bills in the Education Fund - $266,650.40; Operation and Maintenance Fund - $101,583.82; Operation & Maintenance Fund (Restricted) - $253,628.93; Bond and Interest Fund - $400.00; Auxiliary Fund- $669,161.91; Restricted Fund - $213,442.07; Audit Fund - $4,500.00; Liability, Protection & Settlement Fund - $26,905.75 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that today’s headcount was 4,206, up 9.25 percent over the same date last year. The number of credit hours being taken by students is also up 6 percent for a total of 34,806 hours. The numbers continue a trend at the college. Record summer enrollment topped 2,200 students, up 16 percent from the previous summer session. Spring semester headcount was up nearly 5 percent and credit hours up nearly 7 percent. Enrollment has more than doubled since IVCC was created in the mid-1960s. Dr. Goodnow received notification that the American Chemical Society Student Affiliates chapter at IVCC had been selected to receive an Outstanding award for its chapter activities conducted during the 2001-2002 academic year. The students are affiliated with over 950 chapters at colleges and universities in the United States and only 31 outstanding awards will be presented this year. Dr. Goodnow commended Bob Byrne and Jeff Carver for their outstanding job as chapter advisors. The Early Childhood Education Center has received a $10,000 grant renewal. This grant will ensure low income college students the access to child care. Dr. Goodnow reported that Harriet Custer has been appointed to the P-16 state-wide initiative. She will serve on a committee of three other academic vice presidents and two presidents from the state to develop a teacher preparation partnership among four-year universities and community colleges.

BID APPROVAL – SPRING CLASS SCHEDULE
It was moved by Mr. Phalen and seconded by Mr. Lansford to authorize the Business Office to accept the bid of $18,012 from East Central Communications, Inc., Rantoul, Illinois as the lowest most responsible bidder for the printing of 86,000 copies of the 2003 Spring Class Schedule.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – MULTI-YEAR CONTRACT FOR PURCHASING COPIES
It was moved by Mr. Shea and seconded by Mrs. Sweeden to authorize the Business Office to accept the bid of $37,886.76 from Illinois Valley Business Equipment, Peru, Illinois as the lowest, most responsible bidder for the Multi-Year Contract for Purchasing Copies.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

FY2002 AUDIT REPORT
It was moved by Mr. Phalen and seconded by Mrs. Sweeden to approve the Audit Report as presented and place it on file.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

CHANGE ORDER OVERAGE RECLASSIFICATIONS
It was moved by Mr. Debo and seconded by Mrs. Paul to approve the reclassification of the change order overages for the Building C Relocation and the Building F and Link Ceiling Replacement as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 5000 (COLLEGE AND COMMUNITY RELATIONS)
It was moved by Mr. Lansford and seconded by Mrs. Sweeden to approve the recommended changes to Board Policy 5004 as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

CAMPUS UPDATE – ACCOUNTABILITY/PROGRAM REVIEW REPORT
Dr. Harriet Custer presented an overview of this annual report, which is submitted to the Illinois Community College Board. Certain programs are evaluated each year and Dr. Custer highlighted the strengths and weaknesses of these programs and quality improvements recommended for the programs as a result of the review.

 

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mr. Lansford to convene a closed session to discuss (1) potential litigation; and 2) minutes of closed session meetings.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Debo, Mr. Phalen, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Lansford, seconded by Mr. Shea, and carried unanimously, the regular meeting resumed at 8:32 p.m.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mr. Lansford, and carried unanimously to adjourn the meeting at 8:35 p.m.