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November 20, 2002 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, November 20, 2002 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Jimmie D. Lansford
Kristine A. Paul
H. Todd Phalen
Rebekah Peterson, Student Trustee

Members Absent:

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President for Business Services & Finance
Walter J. Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Mr. Shea that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the October 23, 2002 Board Meeting and the Approval of Bills in the Education Fund - $327,320.93; Operation and Maintenance Fund - $92,038.00; Operation & Maintenance Fund (Restricted) - $66,574.97; Auxiliary Fund- $104,059.68; Restricted Fund - $391,309.35; Audit Fund - $8,400.00; Liability, Protection & Settlement Fund - $9,108.54 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that enrollment figures were up 3.85% in students (4,394) and up 2.91% in credit hours (32,930) compared to the last year at the same time. Reports of the State of the State budget are that State agencies will see a 2-5% cut in their budgets with the exception of higher education. State revenues are approximately $600,000,000 less this year than anticipated. The College is looking at ways to cut costs to maintain a balanced budget.

2002 TAX LEVY
It was moved by Mr. Debo and seconded by Mr. Lansford to approve the Tentative Tax Levy Resolution as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Shea to approve the Tentative Certificate of Tax Levy as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Shea to approve the Certificate of Compliance with the Truth in Taxation Act as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST – CLASS SCHEDULES
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to authorize the Business Office to seek bids for printing of the Summer/Fall 2003 class schedule, Fall 2003 class schedule, and Spring 2004 class schedule at an estimated cost of $63,000.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

BID REJECTION – ELECTRICAL INFRASTRUCTURE REPAIRS, UPGRADES, AND ENERGY MANAGEMENT
It was moved by Mr. Shea and seconded by Mr. Lansford to authorize the Business Office to reject the bid of $449,534 from JB Contracting, LaSalle, Illinois for a combination of three electrical Life Safety Projects and seek three separate bids and a combination of the three projects with a clearer definition of scope on each.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

CASH FARM LEASE RENEWAL – 2003 (FARM NO. 8841)
It was moved by Mr. Phalen and seconded by Mrs. Sweeden to authorize the Business Office to renew the Cash Farm Lease (Farm No. 8841) with Chris and Roger Ploch at $90 per acre for the year 2003.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

CASH FARM LEASE RENEWAL – 2003 (FARM NO. 8842)
It was moved by Mr. Lansford and seconded by Mrs. Paul to authorize the Business Office to renew the Cash Farm Lease (Farm No. 8842) with Keith Gehm at $153 per acre for the year 2003.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

WIND FARM PROJECT
It was moved by Mr. Debo and seconded by Mr. Shea to authorize the administration to enter into negotiations with a goal of achieving a property tax agreement with Crescent Ridge, LLC for the Wind Farm Project.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

PARTIAL STUDENT SUPPORT
It was moved by Mrs. Sweeden and seconded by Ms. Peterson to approve the partial student support application for Chandra Anderson to enroll in the National Nursing Exam Refresher course at Oakton Community College as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 6000
It was moved by Mr. Lansford and seconded by Mrs. Paul to authorize the administration to move Policy 6004 – Family and Medical Leave from the General Policy section of the Board Policy Manual to Section 3000, the Personnel section.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo, Mr. Lansford, Mrs. Paul, and Mr. Franklin. "Nays" – None, motion carried.

CAMPUS UPDATE – FIVE-YEAR FINANCIAL AID HISTORY
Steve Crick, Director of Financial Aid, conducted a 5-year study of trends in the Financial Aid department. Highlights included:

66% increase in the number of dollars awarded and 21% increase in the number of students awarded Pell Grants from FY98 to FY02.

63% increase in the number of dollars awarded and 24% increase in the number of students awarded in MAP grants from FY98 to FY02.

37% increase in the number of dollars awarded and 41% increase in the number of students awarded loans from FY98 to FY02.

The Grand Total of Financial Aid dollars awarded increased by 68% and the number

of students awarded increased by 39% from FY98 to FY02.

 

CAMPUS UPDATE – "PATRIOTISM AND YOU" VIDEO
Dr. Goodnow distributed the "Patriotism and You" video to each Board member to view at home. The video features IVCC, Dr. Goodnow, and Colin Powell. It will be shown in area high schools and available in area libraries to promote education, citizenship and patriotism.