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March 2002 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, March 20, 2002 in Room C307 at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
H. Todd Phalen
Lisa Twardowski, Student Trustee

Members Absent:
Jimmie D. Lansford
Kristine A. Paul

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mr. Shea and seconded by Mr. Debo that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the February 20, 2002 Board Meeting and the Approval of Bills in the Education Fund - $105,091.44; Operation and Maintenance Fund - $67,053.06; Operation & Maintenance Fund (Restricted) - $35,580.54; Auxiliary Fund- $144,549.97; Restricted Fund - $314,487.72; Liability, Protection & Settlement Fund - $114,443.63 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow was very pleased to report that the Dislocated Workers Center will be receiving an additional $500,000 in grant funds. This comes at a good time with the LTV steel closing. The DWC will be able to offer additional short-term certificate programs and also serve the spouses of dislocated workers. This is a one-year opportunity. Included in the Board’s folders was an agreement between Sauk Valley and IVCC for a cooperative offering of the HVAC Certificate program. Letters have been sent to all students who have completed the Basic Electricity course, which is a prerequisite for the program. Dr. Goodnow introduced Holli Rapp, who is a graduate of IVCC and will be receiving her bachelor’s degree in May from ISU. She has previously worked for the school newspaper and is currently finishing an internship for IVCC in the public relations office. As one of her last activities at the College, she decided to attend an IVCC Board meeting. Holli has been accepted into graduate school and Dr. Goodnow wished her well on her future endeavors. Dr. Goodnow reported that Bob Marshall, Vice President for Student Services and Hans Andrews, President of Olney Community College have published an article on "Dual Credit" in the Community College Journal. Dr. Goodnow reminded the Board of the Board Retreat on Saturday, March 23, 2002 at 8 a.m. in the Board Room.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Debo and seconded by Mr. Phalen to approve the appointment of Lori M. Cinotte as the Instructor in English/Journalism assigned to the Division of Humanities and Fine Arts for the 2002-2003 academic year, with placement on the salary schedule at step B-8 - $40,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – NEW GRANT FUNDED POSITION
It was moved by Mr. Phalen and seconded by Mrs. Sweeden to approve the full-time, grant-funded position, Bridges to Success Program Coordinator.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST
It was moved by Mrs. Sweeden and seconded by Ms. Twardowski to authorize the Business Office to seek bids for the relocation of existing shelving and to purchase additional mechanical shelving at an estimated cost of $45,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

BID APPROVAL – CEILING REPLACEMENT/AIR CURTAINS
It was moved by Mrs. Sweeden and seconded by Ms. Twardowski to accept the bid of $54,804 from D.J. Sickley Construction Company, Peru, Illinois for the ceiling replacement project on the basis that their bid was within the estimated project budget and meets all the requirements of the bidding documents.

Accept the bid of $16,989 from D.J. Sickley Construction Company, Peru, Illinois to furnish and install air curtains to the link entrance doors.

Approve the A/E fees of $6,080.86 (8.47%), Reimburseables of $1,435.86 (2%), and Contingency of $7,179.30(10%).

The total cost for the ceiling replacement project and air curtains is $86,489.02.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

 

BID APPROVAL – BUILDING C RELOCATION RENOVATION
It was moved by Mr. Debo and seconded by Mr. Phalen to accept the bid of $461,739 from D.J. Sickley Construction Company, Peru, IL for the Building C Relocation Renovation contingent upon the attached outline of deductive changes.

Approve the A/E fees of $44,326.94 (9.6%); Reimburseables of $9,234.78 (2%); and Contingency of $46,173.90 (10%).

The total cost for the Building C Relocation Renovation is $561,474.62.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

PUTNAM COUNTY SERVICE AGREEMENT
It was moved by Mr. Debo and seconded by Mr. Phalen to approve the contract to provide computing services and support for the period from March 1, 2002 to November 30, 2002 between IVCC and Putnam County.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

 

BOARD POLICY MANUAL – SECTION 2000
It was moved by Mrs. Sweeden and seconded by Mr. Shea to approve the recommended changes to the Board Policy Manual – Section 2000 as presented.

Policy 2006 – Advanced Placement Credit
It is the policy of the Board of Trustees of Illinois Valley Community College that students may be awarded credit for scores of 3, 4, and 5 on the Educational Testing Services Advanced Placement Examinations. Credit will be awarded for those examinations, which correspond to equivalent Illinois Valley Community College courses. Students who have taken the College Board=s Advanced Placement Examinations should arrange to have their official score reports submitted to the Office of Admissions and Records. Credit awarded in this manner will be added to the semester credit hours earned but not to the semester hours attempted or the grade point average on student transcripts.

Policy 2015 – Honors Designation Dean's List
It is the policy of the Board of Trustees of Illinois Valley Community College that the ADean's List@ will include students earning a grade point average of 3.25 to 4.00 in 12 or more semester hours. The 12 semester hours exclude non-credit courses, courses taken on pass/fail, and developmental courses.

 

President's Honors
It is the policy of the Board of Trustees of Illinois Valley Community College that the "President's Honors" will include students earning a grade point average of 3.75 to 4.00 in 12 or more semester hours. The 12 semester hours exclude non-credit courses, courses taken on pass/fail, and developmental courses.

Academic Honors
It is the policy of the Board of Trustees of Illinois Valley Community College that "Academic Honors" will include students earning a grade point average of 3.25 to 3.74 in 12 or more semester hours. The 12 semester hours exclude non-credit courses, courses taken on pass/fail, and developmental courses.

Part-Time Honors
Students enrolled from in 6 to 11 semester hours will be eligible for part-time honors designation upon earning 15, 30, 45 and 64 credits with a GPA of 3.25 and above.

Graduation Honors
Students earning a minimum grade point average of 3.75 in 14 or more semester hours during each of the first three semesters will be designated as Thomas J. McCormack Scholars.

Honors at commencement will be as follows:

A. Cum Laude - GPA of 3.25 to 3.74

B. Magna Cum Laude - GPA of 3.75 and above

C. Summa Cum Laude - Highest GPA rank in scholarship above 3.75

D. Certificate honors will be given to students in certificate programs (24 semester hours minimum) earning a minimum of 3.75 GPA.

 

Policy 2020 – Refund of Tuition and Fees
It is the policy of the Board of Trustees of Illinois Valley Community College if a student withdraws officially through the Records Office on or before the tenth day of the fall or spring semester, the fifth day of the eight week summer session, or a proportionate number of days based on the various class enrollment periods 12.8% of a classes length, 100 percent of all tuition and fees (excluding the non-refundable registration fee) will be refunded.

When a class is canceled by the college, a full refund will be given.

Students receiving Title IV financial aid may contact the financial aid office for additional procedures related to refunds.

Policy 2021 – Repeating a Class
Students may repeat courses in which D's, F's, and WF's have been received. The higher of the two grades received will be used in computing the cumulative grade point average. However, all grades received will be recorded on the permanent record, and other institutions may include both grades in evaluating the student record.

Students may also repeat for credit, regardless of the original grade earned, any course completed four or more years previously.

A course may be repeated only once for the purpose of raising the grade for the course and the cumulative GPA. After once repeating a course, a student wishing to enroll again for the same course may only do so on an audit basis except as noted above.

 

Add Policy 2028 – College Level Examination Placement (CLEP)
It is the policy of Illinois Valley Community College that College Level Examination Placement (CLEP) credit for both general exams and subject areas will be granted to students who provide proper documentation and scores to the College’s Office of Admissions and Records. Score requirements are reviewed and outlined by the College’s Academic Standards Committee every two years.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

 

MARCH GRADUATES
It was moved by Mr. Shea and seconded by Mrs. Twardowski to authorize the conferring of Degrees and/or Certificates on the March graduates as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

CAMPUS UPDATE
Larry Rousey gave an overview of the relocation process for the renovation of Building C. All offices will be relocated by August 5, which is the starting date of construction of Building C.

CLOSED SESSION
It was moved by Mr. Shea and seconded by Ms. Twardowski to convene a closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Shea, Mrs. Sweeden, Mr. Phalen, Mr. Debo and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Phalen, seconded by Ms. Twardowski, and carried unanimously, the regular meeting resumed at 8:22 p.m.

ADJOURNMENT
It was moved by Mr. Debo, seconded by Ms. Twardowski, and carried unanimously to adjourn the meeting at 8:40 p.m.