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August 2002 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, August 21, 2002 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Kristine A. Paul
Rebekah Peterson, Student Trustee

Members Absent:
Deborah L. Sweeden, Vice-Chairperson
Jimmie D. Lansford
H. Todd Phalen

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President for Business Services & Finance
Walter J. Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mrs. Paul and seconded by Mr. Shea that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the July 17, 2002 Board Meeting and the Approval of Bills in the Education Fund - $271,259.46; Operation and Maintenance Fund - $104,131.00; Operation & Maintenance Fund (Restricted) - $75,454.25; Auxiliary Fund- $49,089.01; Restricted Fund - $104,652.37; Liability, Protection & Settlement Fund - $11,580.55 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that the Fall enrollment is up by 5% in headcount. This figure is a comparison to last year’s figure, which included Sheridan students. The relocation of Building C has resulted in numerous changes and necessitated new signage. The College is trying to make it as easy as possible for students and employees to find their way around the College. The IVCC float took second place in the Mendota Sweet Corn Festival and will participate in the Princeton Homestead Festival Parade on September 14.

PERSONNEL – faculty appointment, debra l. tostovarsnik
It was moved by Mr. Debo and seconded by Mr. Shea to approve the appointment of Debra L. Tostovarsnik as an Instructor in Nursing assigned to the Division of Health Professions for the 2002-2003 academic year, with placement on the salary schedule at step B-8 - $40,000.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT, TARA L. COBURN
It was moved by Mr. Shea and seconded by Mrs. Paul to approve the appointment of Tara L. Coburn as English/Literature Instructor assigned to the Division of Humanities and Fine Arts for the 2002-2003 academic year, with placement on the salary schedule at step B-2 - $33,350.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

TRANSFER OF FUNDS
It was moved by Mr. Debo and seconded by Mrs. Paul to approve the transfer of funds in the amount of $311,000 from Fund 1 to the appropriate funds.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

FY03 TENTATIVE BUDGET
It was moved by Mr. Shea and seconded by Mr. Debo to adopt the Resolution approving the Tentative FY2003 Budget. Mrs. Paul commended the President and the administration on the excellent job of putting together a balanced budget "under trying times."

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Ms. Peterson to authorize publication of the Notice of Public Hearing.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

ADOPT RESOLUTIONS TO APPROVE TAX RATE INCREASE AND BOND REFERENDA
It was moved by Mrs. Paul and seconded by Mr. Debo to adopt the resolution providing for and requiring the submission of the proposition of increasing the existing tax rate for education purposes by 12.5 cents to the voters of the District at the general election to be held on November 5, 2002.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mr. Debo to adopt the resolution providing for and requiring the submission of the proposition of increasing the existing tax rate for operations and maintenance purposes by 2.5 cents to the voters of the District at the general election to be held on November 5, 2002.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Ms. Peterson to adopt the resolution providing for and requiring the submission of the proposition of issuing $16 million in Community College Bonds to the voters of the District at the general election to be held on November 5, 2002.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

FY03 LIFE SAFETY PROJECTS
It was moved by Mr. Shea and seconded by Mrs. Paul to approve the Life Safety Project of the Replacement of McQuay Screw Compressor Chillers in Buildings A, B, C, D, and E in the amount of $471,225 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mrs. Paul to approve the Life Safety Project of Providing a New Elevator in the Existing Multi-level Gymnasium Facility to Comply with Existing Codes and Standards in the amount of $312,000 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mr. Debo to approve the Life Safety Project of the Replacement of the Boiler and Associated Piping and Fittings in Building E in the amount of $215,500 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mrs. Paul to approve the Life Safety Project of Replacement of the Pre-Heat and Pre-Cooling Coils in Air Handlers in Buildings A, B, C, D, E, F and G in the amount of $155,200 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST – SPRING CLASS SCHEDULE
It was moved by Mr. Shea and seconded by Mrs. Paul to authorize the Business Office to seek bids for the printing of 89,000 copies of the Spring 2003 class schedule at the estimated cost of $20,000.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

JOINT EDUCATIONAL AGREEMENT
It was moved by Mr. Debo and seconded by Ms. Peterson to approve the Joint Educational Agreement between IVCC, Black Hawk, Carl Sandburg, Heartland, Illinois Central, Spoon River, and John Wood Colleges as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

CONFERRING OF DEGREES AND/OR CERTIFICATES – AUGUST GRADUATES
It was moved by Mrs. Paul and seconded by Mr. Debo to authorize the Conferring of Degrees and/or Certificates on the August Graduates as presented.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mrs. Paul and seconded by Mr. Debo to convene a closed session to discuss (1) employment/appointment matters; 2) potential litigation; and 3) minutes of closed session meetings.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mr. Debo, seconded by Mr. Shea, and carried unanimously, the regular meeting resumed at 8:40 p.m.

CLOSED SESSION MINUTES
It was moved by Mr. Debo and seconded by Mrs. Paul to approve and retain the closed session minutes of the July 17, 2002 meeting.

Student Advisory Vote: "Aye"-Ms. Peterson. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Franklin. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mrs. Paul, seconded by Mr. Debo, and carried unanimously to adjourn the meeting at 9:10 p.m.