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September 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, September 19, 2001 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice-Chairperson
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Lisa Twardowski, Student Trustee

Others Present:
Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

 

PUBLIC HEARING
This being the time and place published for a Public Hearing regarding the FY2002 Budget, Chairperson, Jimmie D. Lansford, called for questions and/or comments from the audience. Since there were no questions and/or comments, it was moved by Mr. Debo and seconded by Mr. Franklin that the regular meeting resume.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

FY2002 BUDGET RESOLUTION
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the resolution to adopt the FY2002 Budget as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

CONSENT AGENDA
It was moved by Mr. Franklin and seconded by Ms. Twardowski that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the August 15, 2001 Board Meeting and the Approval of Bills in the Education Fund - $279,384.83; Operation and Maintenance Fund - $84,577.80; Operation & Maintenance Fund (Restricted) - $432,925.86; Auxiliary Fund - $291,395.78; Restricted Fund - $280,741.23; Audit Fund, $3,000.00; Liability, Protection & Settlement Fund - $25,686.90 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Given the events of the last week, Dr. Goodnow reported that the College held a forum, "The National Tragedy: a dialogue on the New York and Washington, D.C. terrorist attacks," on Wednesday, September 12. The forum featured IVCC instructors Bob Abele, Steve Charry, Merri Mattison, Amanda Bigelow and Gil Meyer. A memorial service was held on Wednesday, September 19, "Day of Remembrance" for victims of the Sept. 11 terrorist attacks. AmeriCorp and Phi Theta Kappa members and their advisors are pulling their resources together to initiate an IVCC Relief Drive in collaboration with The Illinois Community College Board. They will be working together on a statewide "Illinois Community College 9/11 Relief Drive" to raise and collect funds for the American Red Cross in its relief efforts for the victims from Tuesday's disaster. The drive will run for two weeks through Sept 28. IVCC nursing students will be conducting a blood drive in the near future. The Trustees were invited to a reception at the Governor’s Mansion on Thursday, November 1 with the "Trustees Institute" to be held on Friday, November 2 at the University of Illinois at Springfield. Dr. Goodnow reported that IVCC’s entry in the Color Photo and Radio Ad competition for the National Council for Marketing and Public Relations has been selected to receive a Gold, Silver or Bronze Medallion during the NCMPR District III conference in East Lansing, Michigan, October 7-9. Dr. Goodnow congratulated Fran Brolley and his staff. This award is highly competitive and IVCC is proud of the Public Relations office. Dr. Goodnow reported that procedures are in place for any student called for active duty. Depending on when the student is called, tuition credits will be issued and incompletes offered.

PERSONNEL – SHERIDAN CORRECTIONAL CENTER CONTRACT
It was moved by Mrs. Paul and seconded by Mr. Franklin to ratify the 2001-2002 contract between the Board of Trustees of Illinois Valley Community College District No. 513 and the American Federation of Teachers Local 1810 for faculty assigned to the Sheridan Correctional Center as negotiated.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST - Property/Casualty/Worker’s Compensation Insurance
It was moved by Mr. Debo and seconded by Mrs. Sweeden to authorize the Business Office to seek bids for Property/Casualty/Worker’s Compensation Insurance coverage at an estimated cost of $190,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

Bid request – health and life insurance
it was moved by Mr. Franklin and seconded by Mrs. Sweeden to authorize the Business Office to seek bids for the medical, dental and life insurance for College employees and retirees.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – CHAIRS
It was moved by Mrs. Paul and seconded by Mr. Phalen to authorize the Business Office to seek bids for faculty, staff, and classroom chairs at an estimated cost of $15,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – GREENHOUSE
It was moved by Mr. Debo and seconded by Mrs. Paul to authorize the Business Office to seek bids for a temporary/permanent greenhouse at a price not to exceed $110,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

THREE TEACHER EDUCATION CERTIFICATE PROGRAMS
It was moved by Mr. Phalen and seconded by Mr. Shea to approve the Basic Teacher Technology Certificate, Advanced Teacher Technology Certificate, and School Technology Coordinator Certificate and authorize submission of the appropriate forms to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

JOINT EDUCATIONAL AGREEMENT
It was moved by Mr. Shea and seconded by Ms. Twardowski to approve the Joint Educational Agreement between IVCC, Black Hawk, Carl Sandburg, Heartland, Illinois Central, Spoon River, and John Wood Colleges as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

IVCC MASCOT/NICKNAME
It was moved by Ms. Twardowski and seconded by Mr. Franklin to authorize the IVCC Administration to end the use of the name, Apache, and any accompanying image of a Native American as a mascot and authorize the administration to proceed with the process of selecting a suitable mascot and nickname for IVCC.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

 

BOARD POLICY MANUAL – SECTION 5000
It was moved by Mr. Franklin and seconded by Mr. Shea to approve the following change to Board Policy 5003.

Add: and distance education students

It is the policy of the Board of Trustees of Illinois Valley Community College to broaden the scope of the College's community service program, by welcoming residents of communities surrounding IVCC to make use of the library materials, CD-ROM databases, documents and on-line databases found in Jacobs Library. In addition, those residents of IVCC, District 513, that are 18 years of age or older, will be allowed to check out books and documents on the same basis as enrolled students with some provisions. Community borrowers and distance education students may contact Jacobs Library staff for information on procedures related to use of learning resources material and equipment.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Franklin and seconded by Mr. Shea to approve the following change to Board Policy 5004:

Change: Computer Services to Information and Technology Services in Policy 5004.

Illinois Valley Community College makes available computing and network resources for students, faculty and staff. The resources administered by the Department of Computer Information and Technology Services exist solely for educational purposes to carry out the legitimate business of the College and the IVCC Foundation. Appropriate use of the resources includes instruction, independent study, authorized research, independent research, and the official work of the offices, departments, recognized student and campus organizations, and agencies of the College.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mrs. Paul and seconded by Mr. Franklin to convene a closed session for the purpose of 1) potential litigation and 2) to review minutes of closed sessions.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Shea, seconded by Mr. Debo, and carried unanimously, the regular meeting resumed at 8:05 p.m.

APPROVAL OF CLOSED SESSION MINUTES
It was moved by Mr. Franklin and seconded by Mr. Shea to approve and retain the minutes of the August 15, 2001 Closed Session meeting.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mr. Franklin, and carried unanimously to adjourn the meeting at 8:10 p.m.