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October 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, October 17, 2001 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice-Chairperson
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Lisa Twardowski, Student Trustee

Others Present:
Jean Goodnow, President
Harold Barnes, Director of Information & Technology Services
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mrs. Paul and seconded by Mr. Phalen that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the September 19, 2001 Board Meeting and the Approval of Bills in the Education Fund - $242,892.41; Operation and Maintenance Fund - $120,365.81; Operation & Maintenance Fund (Restricted) - $203,812.71; Auxiliary Fund - $335,756.11; Restricted Fund - $219,831.00; Audit Fund, $16,080.00; Liability, Protection & Settlement Fund - $5,511.54 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow announced to the Board that IVCC won a pair of bronze medallion of merit awards for marketing initiatives at the National Council for Marketing and Public Relations Conference at Michigan State University. The IVCC American Chemical Society Student chapter has been selected to receive an outstanding award for its chapter activities conducted during the 2000-01 academic year. Dr. Goodnow read a letter from a company who was extremely impressed with the quality of trained individuals who have completed the IVCC truck Driving Program. Dr. Goodnow reported that Gloria Bouxsein, Director of Nursing, has been working with St. Mary’s Hospital in Streator on a partnership with the CNA program. It was reported that faculty, staff and students raised more than $1600 for the American Red Cross to aid victims and families of the September 11 terrorist attacks. The bloodmobile and bone marrow registry drive conducted on campus was a huge success. It was announced that the IVCC Adult Education and Family Literary program has been awarded a grant in the amount of $1730 for instructional equipment and materials for the GED 2002 Online initiative. For the second year in a row IVCC’s Women’s Tennis team has had an undefeated season and are the Region IV champions. This qualifies them for the National Tournament next May in College Station, Texas. Steve Crick, Women’s Tennis Coach, was named Region IV Coach of the Year. A committee consisting of students, faculty, staff, and two alumni has been formed to name a new IVCC mascot. Nominations are open to all at IVCC, as well as the public. Each person may nominate up to four names. Following the nomination period, the committee will meet to determine an election ballot. The mascot election will be scheduled for November 15 and 16. The winning name will be submitted to the Board of Trustees for its consideration at the November 20 meeting.

TRUSTEE’S REPORT
Jean Goodnow, Lisa Twardowski and Jeanne Hayden attended the ACCT national convention and each gave a report of their experiences. Information was collected from other community colleges on passing referendums, fundraising, etc.

PERSONNEL – FACULTY APPOINTMENT-DOUGLAS PLOCH, SMALL ENGINE REPAIR-SHERIDAN
It was moved by Mr. Shea and seconded by Mr. Phalen to approve the appointment of Douglas D. Ploch as the Small Engine Repair Instructor at the Sheridan Correctional Center at an annual salary of $31,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

 

PERSONNEL – APPROVAL OF NEW FULL-TIME FACULTY POSITION – HUMAN SERVICES
It was moved by Mr. Shea and seconded by Mr. Franklin to approve the new full-time position, Instructor and Program Coordinator in Human Services, assigned to the Division of Social Sciences and Public Services and authorize the administration to begin a search to fill this position.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

FY2002 TENTATIVE BUDGET (AMENDED)
It was moved by Mr. Franklin and seconded by Mrs. Sweeden to adopt the resolution approving the Tentative FY2002 Budget (Amended).

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mrs. Paul to authorize publication of the Notice of Public Hearing.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

FY2001 TENTATIVE TAX LEVY
It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve the Tentative Tax Levy Resolution as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Franklin and seconded by Ms. Twardowski to approve the Tentative Certificate of Tax Levy for the year 2001 as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mr. Franklin to approve the Notice of Proposed Property Tax Increase and its publication.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – PRINTING SUPPLIES
It was moved by Mrs. Paul and seconded by Ms. Twardowski to authorize the Business Office to seek bids for printing supplies at an estimated cost of $24,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – WHEEL ALIGNMENT MACHINE
It was moved by Mr. Shea and seconded by Mr. Franklin to authorize the Business Office to seek bids for the purchase of a Wheel Alignment Machine for the Automotive Technology Program at an estimated cost of $11,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – MICROFILM/MICROFICHE READER PRINTER
It was moved by Mrs. Paul and seconded by Mr. Phalen to authorize the Business Office to seek bids for a Microfilm/Microfiche Reader Printer at an estimated cost of $13,000.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – ADA PROJECTS
It was moved by Mr. Debo and seconded by Mrs. Sweeden to authorize the Business Office to accept the bid of $21,730 from D.J. Sickley Construction, LaSalle, IL as the lowest, most responsible bidder for the ADA projects in Room B216 (Fireplace Lounge) and the Auditorium in Building F. Also authorize the Business Office to approve $2,390 (11%) for architectural and engineering fees and $2,173 for contingencies for a total of $4,563. The total cost of this project is $26,293.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – CHAIRS FOR OFFICES AND CLASSROOMS
It was moved by Mrs. Paul and seconded by Mr. Debo to authorize the Business Office to accept the bid of $11,303.87 from Paxtons, Inc., Bloomington, IL as the lowest and most responsible bidder for the purchase, delivery and installation of offices and classroom chairs.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

AUDIT REPORT
It was moved by Mr. Phalen and seconded by Mr. Shea to approve the Audit Report as presented by Mr. Mark Wyzgowski of Clifton Gunderson LLP.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

CAMPUS UPDATE – ACCOUNTABILITY PROGRAM REVIEW REPORT
Dr. Custer presented the annual Accountability Program Review Report.

CLOSED SESSION
It was moved by Mr. Franklin and seconded by Ms. Twardowski to convene a closed session for the purpose of 1) potential litigation; 2) employment and compensation review of specific employees and 3) to review minutes of closed sessions.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Shea, seconded by Mr. Franklin, and carried unanimously, the regular meeting resumed at 8:39 p.m.

CLARIFY MINUTES OF JUNE 20 MEETING
It was moved by Mr. Franklin and seconded by Mr. Shea to clarify the minutes of the June 20 meeting regarding the compensation review such that the Board authorizes the president to implement the recommendations in the attached memo for pay adjustments for non-exempt staff over the next two fiscal years.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

APPROVAL OF CLOSED SESSION MINUTES
It was moved by Mr. Phalen and seconded by Mr. Debo to approve and retain the minutes of the September 19, 2001 Closed Session meeting.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Franklin, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting at 8:42 p.m.