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November 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, November 20, 2001 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice-Chairperson
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Lisa Twardowski, Student Trustee

Others Present:
Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

PUBLIC HEARING- FY2002 AMENDED BUDGET
This being the time and place published for a Public Hearing regarding the FY2002 Amended Budget, Chairperson, Jimmie D. Lansford, called for questions and/or comments from the audience. Since there were none, it was moved by Mr. Franklin and seconded by Mr. Debo to close the Public Hearing.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

PUBLIC HEARING – 2001 TAX LEVY
This being the time and place published for a Public Hearing regarding the 2001 Tax Levy, Chairperson, Jimmie D. Lansford, called for questions and/or comments from the audience. Since there were none, it was moved by Mr. Shea and seconded by Mr. Franklin to resume the regular meeting.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Mr. Franklin that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the October 17, 2001 Board Meeting and the Approval of Bills in the Education Fund - $304,436.99; Operation and Maintenance Fund - $80,538.23; Operation & Maintenance Fund (Restricted) - $524,416.96; Auxiliary Fund - $108,059.80; Restricted Fund - $209,865.68; Liability, Protection & Settlement Fund - $5,626.90 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

REORGANIZATION OF BOARD
It was moved by Ms. Twardowski and seconded by Mr. Debo to name Dr. Jean Goodnow as Chairperson Pro-Tem for the purpose of reorganizing the Board.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Franklin to name Ms. Lisa Twardowski as Secretary Pro-Tem for the purpose of reorganizing the Board.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

ELECTION OF OFFICERS
It was moved by Mr. Debo and seconded by Mr. Lansford that the Board name Mr. William H. Franklin, Jr. its Chairperson.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Ms. Twardowski that the Board name Ms. Deborah L. Sweeden its Vice-Chairperson.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Ms. Twardowski that the Board name Mr. Thomas A. Shea its Secretary.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BOARD APPOINTMENTS
It was moved by Mr. Debo and seconded by Mr. Lansford that the Board appoint Walter J. Zukowski & Associates as its Attorney.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

The Board accepted with regret the resignation of Robert Billings as Treasurer. Mr. Debo suggested a letter be sent to Mr. Billings from the Board of Trustees recognizing 25 years of serving the College as Treasurer. Mr. Debo said Mr. Billings was an excellent asset to the College.

It was moved by Mr. Lansford and seconded by Mrs. Sweeden that the Board appoint Mr. Frank Papke as its Treaurer.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Sweeden and seconded by Ms. Twardowski that the Board appoint Mrs. Jeanne Hayden as Secretary to the Board.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

DATE AND TIME OF REGULAR MEETINGS
It was moved by Mr. Lansford and seconded by Mr. Shea that the Board set the third Wednesday of each month as its regular meeting day, at 7:00 p.m. in Room C307, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Avenue, Oglesby, Illinois.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

ICCTA REPRESENTATIVES
It was moved by Mr. Lansford and seconded by Mr. Debo that the Board name Mr. H. Todd Phalen as its representative to the Illinois Community College Trustees Association.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mr. Debo that the Board name Mrs. Kristine A. Paul as the alternate representative to the Illinois Community College Trustees Association.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

IVCC FOUNDATION REPRESENTATIVES
It was moved by Mr. Lansford and seconded by Mr. Shea that the Board name Mr. William H. Franklin, Jr. and Mrs. Kristine A. Paul as representatives to the IVCC Foundation Board of Directors.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow recognized Mr. Lansford as the outgoing board chairperson with the presentation of a plaque. Plaques were also awarded to former chairpersons Mr. Debo and Mrs. Paul. Dr. Goodnow reported that the Early Childhood Education Center is awaiting results from the National Academy of Early Childhood Program, the accreditation department of the National Association for the Education of Young Children. This is a three-year accreditation. Dr. Goodnow received a letter from Mr. William Novotney, Regional Superintendent of LaSalle County requesting that IVCC provide emergency disaster services by housing students within a 10-mile radius of the nuclear power plant. Illinois Valley Community Hospital and IVCC sponsored a program on biochemical warfare. IVCC has been designated as a safe site for any nuclear disaster. We will be working with key leaders throughout the district to plan for the need of food and water in case of a disaster. Dr. Goodnow reported that Governor George Ryan has asked all state agencies to cut their budgets by 2.1 percent to make up for declining revenue caused in part by the September 11 terrorist attacks. All administrators have been asked to tighten expense funds for travel, materials and supplies. Dr. Goodnow congratulated Mr. Frank Papke and his staff on receiving the Certificate of Excellence in Financial Report Award. This is a national prestigious achievement and reflects their commitment of the highest standards of school system financial reporting.

PERSONNEL – STAFF RETIREMENT JOHN ALLEN, ASSOCIATE VICE PRESIDENT
It was moved by Mr. Lansford and seconded by Mr. Debo to accept John Allen’s retirement effective March 31, 2003, approve his participation in the College’s Voluntary Retirement Plan – Option A, and wish him a long, happy, and healthy retirement.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – STAFF RESIGNATION PAUL CRAWFORD, DIRECTOR OF FINANCIAL AID
It was moved by Mr. Shea and seconded by Ms. Twardowski to accept with regret the resignation of Paul Crawford, Director of Financial Aid effective January 2, 2002.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

FY2002 BUDGET – RESOLUTION TO ADOPT AMENDED BUDGET
It was moved by Mr. Lansford and seconded by Mr. Debo to approve the Resolution to Adopt the FY2002 Amended Budget as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

2001 TAX LEVY
It was moved by Mr. Shea and seconded by Mr. Phalen to approve the Tax Levy Resolution as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mr. Lansford to approve the Certificate of Tax Levy as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Shea to approve the Certificate of Compliance with the Truth in Taxation Act as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Debo to approve the Notice of Intent to Increase Tax Levy as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – WHEEL ALIGNMENT MACHINE
It was moved by Mr. Debo and seconded by Mr. Lansford to authorize the Business Office to accept the bid from Tire Tracks – Joliet, Illinois in the amount of $10,500 for a Hunter Alignment Machine as the lowest, most responsible bid.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – GREENHOUSE
It was moved by Mr. Shea and seconded by Mrs. Sweeden to authorize the Business Office to accept the bid from International Greenhouse-Sidell, Illinois in the amount of $98,632 for the purchase, site preparation, and construction of a permanent greenhouse as the lowest, most responsible bid, authorize the installation of all utilities necessary for the operation of the greenhouse in an amount not to exceed $9,000.00 and authorize the Agricultural Department to consider the option of including a ridge vent in the amount of $4,476.00.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

 

BID APPROVAL – SECURITY/SURVEILLANCE SYSTEM CAMPUS WIDE RE-KEYING
It was moved by Mr. Debo and seconded by Mr. Lansford to authorize the Business Office to accept the bid of $30,550 from Fox River Lumber-Ottawa, Illinois as the lowest, most responsible bidder for the re-keying portion of the Security/Surveillance System – Campus Wide Life Safety Project and authorize the Business Office to approve the A & E Fees of $2,588 (8.47%), Reimbursables of $611 (2%), and Contingencies of $3,055 (10%) for a total of $6,254. The total cost for this project is $36,804.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – HVAC UPGRADES-EAST CAMPUS
It was moved by Mr. Lansford and seconded by Mrs. Sweeden to authorize the Business Office to accept the bid from Illinois Mechanical Services-Peoria, Illinois in the amount of $43,500 for the replacement of ten (10) HVAC units on the East Campus as the lowest, most responsible bid.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

CHANGE ORDER – BUILDING B
It was moved by Mr. Shea and seconded by Ms. Twardowski to approve the change order for Building B and authorize payment to Pepper Construction in the amount of $13,928.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

REQUEST FOR PROPOSALS – TEMPORARY FACILITIES REPLACEMENT
It was moved by Mr. Debo and seconded by Mr. Shea to approve the Request for Proposals on the Temporary Facilities Replacement as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

JOINT EDUCATIONAL AGREEMENT WITH PARKLAND COLLEGE
It was moved by Mr. Lansford and seconded by Mr. Phalen to approve the addendum, which adds the Agricultural Business –Landscape Design, Construction, and Maintenance AAS degree program to our cooperative agreement with Parkland College.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

IVCC MASCOT/NICKNAME
It was moved by Ms. Twardowski and seconded by Mrs. Sweeden to approve "Eagles" as the new IVCC Mascot/Nickname, which was the overwhelming favorite in a community and student election. A total of 279 votes were cast with 56% (157 votes) for Eagles, 29% (81 votes) for Vipers and 15% (41 votes) for Rockies.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

RENEWAL OF 2001 CASH FARM LEASE
It was moved by Mr. Phalen and seconded by Ms. Twardowski to authorize the Business Office to renew the cash farm lease with our current tenant, Keith Gehm, at $153 per acre (129.2 acres) for the year 2002 and authorize the Business Office to renew the cash farm lease with our current tenants, Chris and Roger Ploch, at $90 per acre (9.6) for the year 2002.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

VACTOR MANUFACTURING
It was moved by Mr. Lansford and seconded by Mr. Shea to authorize the administration to execute the release regarding the tax matters in Livingston County as per attached.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 6000
It was moved by Mr. Shea and seconded by Mr. Debo to approve the recommended changes in Board policies 6002 and 6006 as presented.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

Kristine A. Paul entered the meeting at 8:05 p.m.

CAMPUS UPDATES
Mr. Bob Marshall, Vice President for Student Services, gave the annual Student Characteristic Report. The average age of students attending IVCC is 27.7.

Counselor Jim Stevenson shared information from a transfer student survey that shows former IVCC students are performing above average when they continue on to four-year state universities. Actual statistics from students who have transferred show IVCC students are

performing better than other community college transfers and native students at the state’s public four-year colleges.

OTHER
It was moved by Mrs. Paul and seconded by Mr. Debo to approve the resolution urging the Illinois Community College Trustees Association and the Illinois Community College Board to secure a billion dollars in increased capital funding for the Illinois Community College System over the next five years.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mrs. Paul, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Shea to approve a resolution supporting legislation that enables taxing districts to participate in the replacement tax fund at a higher percentage and reduces the taxation on machinery and equipment in Grundy County, Illinois in support of Senate Bill 713.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mrs. Paul, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Debo to accept the request from Mr. Bill Novotney, Regional Superintendent of LaSalle County, that IVCC provide emergency disaster services by housing students within a 10-mile radius of the nuclear power plant in case of an emergency evacuation.

Student Advisory Vote: "Aye"-Ms. Twardowski. Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mrs. Paul, Mr. Franklin, Mr. Phalen, Mr. Debo, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Lansford, seconded by Mr. Shea, and carried unanimously to adjourn the meeting at 8:21 p.m.