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June 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, June 20, 2001 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice-Chairperson
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Lisa Twardowski, Student Trustee

Others Present:
Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney
Elin Arnold, LaSalle-Peru High School Board Member
Ron Hammers, LaSalle-Peru High School Board Member
Jeff Senica, LaSalle-Peru High School Board Member

CLOSED SESSION
It was moved by Mr. Shea and seconded by Mr. Franklin to convene a closed session for the purpose of 1) the purchase or lease of real property and collective negotiating matters.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mrs. Paul, seconded by Mr. Debo and carried unanimously, the regular meeting resumed.

CONSENT AGENDA
It was moved by Mr. Franklin and seconded by Mr. Debo that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the May 16 and June 6, 2001 Board Meetings and the Approval of Bills in the Education Fund - $274,290.09; Operation and Maintenance Fund - $136,160.03; Operation & Maintenance Fund (Restricted) - $114,158.82; Auxiliary Fund - $167,253.35; Restricted Fund - $216,106.04; Liability, Protection & Settlement Fund - $24,616.29 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reminded everyone of the IVCC Foundation Golf Outing to be held at Spring Creek golf course on Saturday, June 30 at 8 a.m. Golfers and sponsorships are welcome.

PERSONNEL – FACULTY APPOINTMENT – DAVID M. GORDON, ECONOMICS INSTRUCTOR
It was moved by Mrs. Paul and seconded by Mr. Debo to approve the appointment of David M. Gordon as Instructor in Economics assigned to the Division of Social Sciences and Public Service for the 2001-2002 academic year, with placement on the salary schedule at step F-8 - $47,550.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT – SHARON TROTTER-MARTIN, ENGLISH INSTRUCTOR
It was moved by Mr. Phalen and seconded by Mr. Shea to approve the appointment of Sharon Trotter-Martin as Instructor in English assigned to the Division of Humanities and Fine Arts for the 2001-2002 academic year, with placement on the salary schedule at step B-3 - $34,100.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT – FRANCIE A. SKOFLANC, GRAPHIC ARTS TECHNOLOGY INSTRUCTOR
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the appointment of Francie A. Skoflanc as Instructor in Graphic Arts Technology assigned to the Division of Humanities and Fine Arts for the 2001-2002 academic year, with placement on the salary schedule at step A-8 - $36,950.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT-AMANDA P. BIGELOW, POLITICAL SCIENCE/HISTORY/INTERNATIONAL EDUCATION INSTRUCTOR
It was moved by Mr. Debo and seconded by Mrs. Sweeden to approve the appointment of Amanda P. Bigelow as Instructor in Political Science/History/International Education assigned to the Division of Social Sciences and Public Service for the 2001-2002 academic year, with placement on the salary schedule at step C-5 - $37,650.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

RATIFICATION OF SERVICE EMPLOYEES UNION CONTRACT
It was moved by Mr. Shea and seconded by Mrs. Sweeden to ratify the contract between the Service Employees International Union Local 138 and Illinois Valley Community College No. 513 as negotiated.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – OFFICE FURNITURE
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to authorize the Business Office to seek bids to purchase furniture to equip five (5) faculty offices at an estimated cost of $2,600 per office, for an estimated total of $13,000.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – MULTI YEAR CONTRACT FOR PURCHASING COPIES
It was moved by Mr. Shea and seconded by Mrs. Sweeden to authorize the Business Office to seek bids for purchasing copies.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST/BID APPROVAL – FALL 2001 CLASS SCHEDULE
It was moved by Mr. Debo and seconded by Ms. Twardowski to authorize the Business Office to seek bids for the printing and distribution of 86,000 copies of the Fall 2001 class schedule at an estimated cost of $23,000 and grant the Business Office authorization to accept the lowest and most responsible bid, assuming the bid is within the estimated cost.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – VENDING SERVICES/LUNCH SERVICE
It was moved by Mrs. Paul and seconded by Ms. Twardowski to authorize the Business Office to accept the proposal of Kutters Tri-City Vending, Peru, Illinois, to provide vending services based on the recommendations of their references, their presentation, and the variety of food selection.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Sweeden and seconded by Mrs. Paul to authorize the Business Office to accept the proposal of Subway, Oglesby, Illinois to serve daily lunches.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

HORTICULTURE CERTIFICATE PROGRAM
It was moved by Mr. Debo and seconded by Mrs. Sweeden to approve the proposed Horticulture Certificate Program to be submitted to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

SURS – PRE-TAX PURCHASE OF SERVICE CREDIT
It was moved by Mr. Franklin and seconded by Mr. Phalen to approve the Resolution, approved by the IRS, that would allow IVCC’s SURS participants to participate in the pre-tax purchase of service credit through payroll deduction.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

FY2003 RAMP – COMMUNITY INSTRUCTIONAL CENTER
It was moved by Mr. Debo and seconded by Mr. Franklin to authorize the staff to proceed with submission of the updated RAMP proposal request for the Community Instructional Center in the total amount of $15,224,276, including the College’s match portion of $3,806,069 to the Illinois Community College Board. The updated RAMP proposal represents a 5% increase in funding due to inflation.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

FY2003 RAMP/BLDG.C – CLASSROOM/LIBRARY REMODELING AND ADDITION
It was moved by Mr. Franklin and seconded by Mrs. Paul to authorize the staff to proceed with submission of the updated RAMP proposal for requesting funds for Building C – Classroom/Library Remodeling and Addition in the total amount of $7,800,609, including the College’s match portion of $1,950,152 to the Illinois Community College Board. The updated RAMP proposal represents a 5% increase in funding due to inflation.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PREVAILING WAGE RESOLUTION
It was moved by Mr. Phalen and seconded by Mr. Franklin to adopt the resolution establishing a policy to require prevailing wages for any public works projects at the College. A copy of the resolution will be provided to all contractors doing work at IVCC.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mr. Shea and seconded by Ms. Twardowski to convene a closed session for the purpose of: 1) the employment and compensation of specific employees and 2) to review minutes of closed sessions.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Shea, seconded by Ms. Twardowski and carried unanimously, the regular meeting resumed at 9:02 p.m.

ELIMINATION OF POSITION
It was moved by Mr. Debo and seconded by Mrs. Sweeden to approve the recommendation to eliminate the part-time clerical position in the Adult Education Program, effective June 30, 2001 as presented.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

COMPENSATION REVIEW
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to authorize the President to implement the recommendations by the consultant for pay adjustments for non-exempt staff over the next two fiscal years.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

APPROVAL OF CLOSED SESSION MINUTES
It was moved by Mr. Franklin and seconded by Mrs. Paul to approve and retain the minutes of the May 16 and June 6, 2001 Closed Session meetings.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Phalen, seconded by Mr. Debo, and carried unanimously to adjourn the meeting at 9:05 p.m.