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January 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, January 17, 2001 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
Harry R. Debo
William H. Franklin, Jr. Vice Chairperson
Kristine A. Paul
H. Todd Phalen
Deborah L. Sweeden, Secretary
Jacob Frost, Student Trustee

Members Absent:
Thomas A. Shea

Others Present:
Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President of Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Mr. Franklin that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the December 20, 2000 Board Meeting and the Approval of Bills in the Education Fund - $72,778.82; Operation and Maintenance Fund - $75,901.49; Operation & Maintenance Fund (Restricted) - $9,580.06; Auxiliary Fund - $65,041.83; Restricted Fund - $126,880.42; Audit Fund - $2,000.00; Liability, Protection & Settlement Fund - $11,406.48 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that enrollments are about even with last year’s spring semester. IVCC will be hosting a program in the Cultural Centre at 7 p.m. on Thursday, January 18 on the former Governor Richard Oglesby’s life. This event is one of a series leading up to Oglesby’s Centennial Celebration in 2002. Dr. Goodnow also reported that IVCC has been selected to receive a $30,000 Special Initiative Grant for Information Technology from the Illinois Community College Board. Through the grant, IVCC will start an innovative program, "IVCC is I.T." to increase awareness of high school students about careers in information technologies. Partnerships with businesses will take place to expand student job shadowing, institute teacher/counselor workshops showcasing information technology career opportunities. Dr. Goodnow recognized Bob Marshall, Harriet Custer, Valery Calvetti and Sue Isermann who worked on the grant application. Dr. Goodnow reminded the Board members of the ACCT Convention to be held October 10-17, 2001 in San Diego, California.

TRUSTEE’S REPORT
Todd Phalen reported the Northwest Region Trustees meeting will be held at Sauk Valley Community College on March 15, 2001. Walt Zukowski will speak on the subject of the changes in the Open Meetings Act and Construction Laws.

APPROVAL TO PREPARE FY 2002 BUDGET
It was moved by Mr. Debo and seconded by Mr. Franklin to approve the Resolution to Designate a Fiscal Year (July, 2001 to June 30, 2002)

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Franklin and seconded by Mrs. Paul to approve the FY 2002 Budget Calendar as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Frost and seconded by Mr. Phalen to approve the Resolution to Designate a Person(s) to Prepare a Tentative Budget.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST – 2001 SUMMER/FALL CLASS SCHEDULE
It was moved by Mr. Debo and seconded by Mrs. Paul to authorize the Business Office to seek bids for the printing of 90,000 copies of the 2001 Summer/Fall Class Schedule at an estimated cost of $21,000.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

APPROVAL OF ADA PROJECTS
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to approve the ADA Project of Room D225 – Lecture Hall in the amount of $33,640.03 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Franklin to approve the ADA Project of Room D223 – Music Room in the amount of $37,510.05 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mrs. Sweeden to approve the ADA Project of Room B216 – Fireplace Lounge in the amount of $5,826.42 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Paul to approve the ADA Project of Building F – Auditorium in the amount of $14,288.50 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

APPROVAL OF COLLEGE CALENDARS (2001-2002 AND 2002-2003)
It was moved by Mr. Franklin and seconded by Mrs. Paul to approve the college calendars for the academic years 2001-2002 and 2002-2003 as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

CONFERRING OF DEGREES AND CERTIFICATES (DECEMBER GRADUATES)
It was moved by Mr. Frost and seconded by Mr. Franklin to authorize the conferring of degrees and/or certificates on the December, 2000 graduates as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

REVIEW OF BOARD POLICY MANUAL – SECTION 1000
The administration reviewed section 1000 of the Board Policy Manual and did not have any recommendations or changes at this time.

CLOSED SESSION
It was moved by Mr. Franklin and seconded by Mr. Frost to convene a closed session for the purpose of discussing the board’s self-evaluation and to review minutes of closed sessions.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Franklin and seconded by Mr. Frost and carried unanimously the regular meeting resumed at 7:37 p.m.

APPROVAL OF CLOSED SESSION MINUTES
It was moved by Mr. Franklin and seconded by Mrs. Paul to approve and release the minutes of the December 20, 2000 Closed Session meeting.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" –Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

 

OTHER
Dr. Goodnow shared information with the Board on the meeting with Robert Newtson, the Governor’s Chief of Staff on securing state funds for the asbestos retrofitting problems.

ADJOURNMENT
It was moved by Mr. Franklin and seconded by Mrs. Paul and carried unanimously to adjourn the meeting at 7:55 p.m.