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August 2001 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, August 15, 2001 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice-Chairperson
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Lisa Twardowski, Student Trustee

Others Present:
Jean Goodnow, President
Francis Brolley, Director of Public Information
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

AMEND AGENDA
It was moved by Mr. Franklin and seconded by Mrs. Paul to amend the agenda to delete agenda item 4 (Closed Session), add 7d.(Staff Resignation), add Emergency Purchase, and add 13 f. (Reorganization and Title Change).

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

CONSENT AGENDA
It was moved by Mr. Shea and seconded by Mr. Debo that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the July 18, 2001 Board Meeting and the Approval of Bills in the Education Fund - $239,290.10; Operation and Maintenance Fund - $17,166.63; Operation & Maintenance Fund (Restricted) - $410,317.00; Auxiliary Fund - $46,869.99; Restricted Fund - $157,608.00; Liability, Protection & Settlement Fund - $4,756.81 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported IVCC will be hosting the e-Bus. This is a converted city bus equipped with 18 computer workstations and one personal computer and is used to overcome the digital divide in urban and rural areas. The Community College Foundation of California uses the bus with schools, libraries, senior homes, low-income housing, workforce development groups and others to provide teacher training, after-school programs, technology training, resume development and job search. It is traveling across the country and stopping at community colleges. The e-bus will be visiting IVCC on September 6. An open house is planned from 11 a.m. to 1 p.m. Dr. Goodnow reported that Jamie Gahm and Mary Lou Meader obtained a Workways grant from the Verizon Foundation in the amount of $10,000. This will allow the Workways publication to be printed in Spanish for our Latino population. A new faculty orientation will be presented this week under the leadership of David Bergsieker. Subway has decided not to provide food service at the College, but Kutter’s Tri-City Vending is ready to serve our students and staff. Dr. Goodnow reminded the Trustees of the ICCTA meeting to be held on September 7th in East Peoria. The National Association of Community College Trustees conference is being held October 10 through the 13th in San Diego, California. Dr. Goodnow introduced Dr. Mary Prentice, the new Division Chair for Social Sciences and Public Service. It was the consensus of the Board to change the November Board Meeting date from Wednesday, November 21 to Tuesday, November 20 due to the Thanksgiving holiday.

PERSONNEL – FACULTY APPOINTMENT – MERRI J. MATTISON, SOCIOLOGY INSTRUCTOR
It was moved by Mrs. Sweeden and seconded by Mr. Phalen to approve the appointment of Merri J. Mattison as Instructor in Sociology assigned to the Division of Social Sciences and Public Service for the 2001-2002 academic year, with placement on the salary schedule at step B-7 - $37,750.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT – RICHARD L. AULT, LABORATORY INSTRUCTOR IN PHYSICAL SCIENCE
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the appointment of Richard L. Ault as Laboratory Instructor in Physical Science assigned to the Division of Natural Sciences and Mathematics for the 2001-2002 academic year, with placement on the salary schedule at step D-8 - $42,300.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – ILLINOIS DEPARTMENT OF CORRECTIONS CONTRACT
It was moved by Mr. Franklin and seconded by Mr. Shea to approve to reinstate the members of the instructional staff at Sheridan Correctional Center, which includes Ken Carothers, Bruce Markwalter, William Reidner, and Steve Swett for FY2002.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – STAFF RESIGNATION, LYNN REHA, DIRECTOR OF ADULT EDUCATION
It was moved by Mrs. Paul and seconded by Mr. Debo to accept with regret the resignation of Lynn Reha, Director of Adult Education, effective September 14, 2001.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – SPRING 2002 CLASS SCHEDULE
It was moved by Mr. Phalen and seconded by Ms. Twardowski to authorize the Business Office to accept the bid of $18,628 from Castle PrinTech, DeKalb, Illinois, as the lowest, most responsible bidder for the printing and distribution of the Spring 2002 Class Schedule.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – OFFICE FURNITURE
It was moved by Mr. Debo and seconded by Mrs. Paul to authorize the Business Office to accept the bid of $8,317.38 from Henricksen & Company, Peoria, Illinois, as the lowest, most responsible bidder for the purchase and installation of Allsteel Concensys office furniture.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

BID REJECTION AND RE-BID – GREENHOUSE
It was moved by Mr. Franklin and seconded by Mrs. Sweeden to authorize the Business Office to reject the bids of International Greenhouse Company for the temporary and permanent structure of a greenhouse.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Franklin to authorize the Business Office to re-bid the greenhouse.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

FY2002 TENTATIVE BUDGET
It was moved by Mr. Debo and seconded by Mrs. Paul to adopt the Resolution approving the Tentative FY2002 Budget.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Sweeden and seconded by Mr. Franklin to authorize publication of the Notice of Public Hearing.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

LIFE SAFETY PROJECTS
Replacement of Kewanee and Iron Fireman Boilers in C Building and Associated HWC Pumps in Adjoining Buildings - $435,000

It was moved by Mr. Franklin and seconded by Mr. Phalen to approve the Life Safety Project of Replacement of Kewanee and Iron Fireman Boilers in C Building and Associated HWC Pumps in Adjoining Buildings in the amount of $435,000 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

Air, Moisture, Infiltration Phase V - $250,000
It was moved by Mr. Shea and seconded by Mrs. Paul to approve the Life Safety Project of Air, Moisture, Infiltration Phase V in the amount of $250,000 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

Replacement of All A/C Units Supplying Gym and Cultural Center - $140,000
It was moved by Mrs. Paul and seconded by Mr. Debo to approve the Life Safety Project of Replacement of All A/C Units Supplying Gym and Cultural Center in the amount of $140,000 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

CONFERRING OF DEGREES AND/OR CERTIFICATES – AUGUST GRADUATES
It was moved by Mr. Franklin and seconded by Ms. Twardowski to authorize the conferring of Degrees and/or Certificates on the August graduates as presented.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

EMERGENCY PURCHASE – GYMNASIUM SEWAGE PUMPS
It was moved by Mr. Debo and seconded by Mr. Franklin to authorize the Business Office to purchase, wire and install two sewage pumps in the lift station in the gym at an estimated cost of $19,700.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Ms. Twardowski and seconded by Mrs. Paul to convene a closed session for the purpose of 1) the purchase or lease of real property and 2) to review minutes of closed sessions.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Shea, seconded by Mr. Franklin, and carried unanimously, the regular meeting resumed at 8:04 p.m.

APPROVAL OF CLOSED SESSION MINUTES
It was moved by Mrs. Paul and seconded by Mr. Phalen to approve and retain the minutes of the July 18, 2001 Closed Session meeting.

Student Advisory Vote: "Aye" – Ms. Twardowski. Roll Call Vote: "Ayes" – Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, Mr. Franklin, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mr. Franklin, and carried unanimously to adjourn the meeting at 9:00 p.m.