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October 2000 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, October 18, 2000 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice Chairperson
Kristine A. Paul
H. Todd Phalen
Deborah L. Sweeden, Secretary

Members Absent:
Harry R. Debo
Thomas A. Shea
Jacob Frost, Student Trustee

Others Present:
Jean Goodnow, President
Harold Barnes, Director of Information & Technology Services
Francis Brolley, Director of Public Information
Harriet Custer, Vice President of Academic Affairs
Robert Marshall, Vice President of Student Services
Frank Papke, Vice President of Business Services & Finance
Larry Rousey, Director of Facilities
Walt Zukowski, Attorney

 

 

CONSENT AGENDA
It was moved by Mr. Franklin and seconded by Mrs. Paul that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the September 20, 2000 Board Meeting and the Approval of Bills in the Education Fund - $155,402.54; Operation & Maintenance Fund –$91,158.33; Operation & Maintenance Fund (Restricted Fund) – $805,480.09; Auxiliary Fund - $162,974.84; Restricted Fund - $226,231.01; Audit Fund, $15,712.00; Liability, Protection & Settlement Fund - $5,814.08 and the approval of the financial reports as presented.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

INTRODUCTION OF IVCC AMBASSADORS
Kelly Conrad introduced the IVCC Ambassadors for the 2000-2001 academic year. Ambassadors serve the college by volunteering their time to a variety of campus related events. They have assisted with the IVCC Foundation Golf Outing, the Woodland Expo, and Fall Preview to name a few and will assist with a number of other events planned for the rest of the year.

NETHERLANDS EXCHANGE
Jane Sack, IVCC counselor, and Jill Urban-Bollis, IVCC psychology instructor introduced Irma Bulkens and Bernie Raaijmakers, faculty exchange members from the Netherlands. They are part of the International Consortium of International Studies Exchange program. As part of the exchange they will be visiting the U.S. for two weeks.

PRESIDENT’S REPORT
Dr. Goodnow reported that IVCC hosted the LaSalle County candidates’ forum October 12. The forum, sponsored by Ottawa’s Business and Professional Women’s organization, received extensive newspaper, radio and public television coverage. IVCC women’s tennis and volleyball teams have qualified for the nationals. Also, the men’s golf team has qualified for the nationals. A record number of students (58) were inducted into Phi Theta Kappa, an international honor society for two-year colleges.

AUTHORIZATION TO PREPARE TAX LEVY
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to adopt the Resolution to Prepare a Tax Levy for calendar year 2000 to be collected in calendar year 2001.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

AUDIT REPORT
Mr. Mark Wysgowski, representative of Clifton Gunderson, gave a brief overview of the Audit Report. It was moved by Mr. Franklin and seconded by Mr. Phalen to approve the Audit Report as presented and place it on file.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – FOREIGN LANGUAGE LAB
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to grant the Business Office permission to accept the bid of Johannsen Associates of Milwaukee, Wisconsin in the amount of $71,073 as the lowest, most responsible bidder for the purchase, installation and testing of the Tandberg System for the Foreign Language Lab and also for the purchase of eight additional student desks in the amount of $4,911. The total amount of this bid is $75,984.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL – OFFICE PANELS, INFORMATION & TECHNOLOGY SERVICES
It was moved by Mr. Phalen and seconded by Mr. Franklin to grant the Business Office permission to accept the bid of Henricksen, Peru, Illinois in the amount of $11,044 as the lowest and most responsible bidder for the purchase and installation of Allsteel Concensys office panels in the Information and Technology Services area.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

 

 

CASH FARM LEASE
It was moved by Mr. Phalen and seconded by Mrs. Sweeden to authorize the Business Office to seek bids for the operation of the College’s farm property.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Sweeden, Mr. Franklin, Mr. Phalen, and Mr. Lansford. "Nays" – None, motion carried.

CAMPUS UPDATE – ACE HARDWARE CHILD CARE CENTER PARTNERSHIP
Mr. Whitson, manager of Ace Hardware and Diane Christianson, IVCC’s Early Childhood Education coordinator reported on the collaborative partnership to operate a corporate day care center at the Ace site in Princeton. It was reported that Ace will construct the child care facility next to their distribution center and IVCC will manage it. The facility will provide day care for the children of Ace team members from 5 a.m. to 7 p.m. Sunday through Friday and will serve children from 6 weeks to 12 years of age with priority given to children of Ace employees and then to children of IVCC faculty, staff and students.

CAMPUS UPDATE – ACCOUNTABILITY PROGRAM REVIEW REPORT
Dr. Harriet Custer, Vice President of Academic Affairs, reported on the Accountability/Program Review Report, which is required annually by the Illinois Community College Board. Nine programs were evaluated this past year as part of this report. Every occupational program is reviewed once every five years. Another part of the report identifies major accomplishments in terms of IVCC’s strategic initiatives and the ICCB’s goals. The report also identifies how well IVCC is reaching both district and statewide performance-based incentive system (PBIS) goals. IVCC was awarded 100 percent of the possible performance-based incentive funding.

 

OTHER
Due to a conflict with another scheduled meeting, the Board Chair is unable to represent the Board at the quarterly Foundation meetings. Mr. Franklin suggested that the Board of Trustees policy be revised to be consistent with the language in the Foundation By-laws. This policy will be rewritten and placed on the agenda for approval at the November Board meeting.

ADJOURNMENT
It was moved by Mr. Phalen, seconded by Mr. Franklin, and carried unanimously to adjourn the meeting at 7:55 p.m.