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October 22, 2008 Board of Trustees Meeting Agenda

Wednesday, October 22, 2008 – 7 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Campus Update – Early Childhood Education Program and Early Childhood Center

6. Consent Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – September 24, 2008 Board Meeting (Pages 1-8)

6.2 Approval of Bills - $1,544,487.44

6.2.1 Education Fund - $720,503.97

6.2.2 Operation & Maintenance Fund - $162,432.67

6.2.3 Operation & Maintenance (Restricted Fund) - $124,190.00

6.2.4 Auxiliary Fund - $331,151.96

6.2.5 Restricted Fund - $186,943.82

6.2.6 Audit Fund – $16,000.00

6.2.7 Liability, Protection & Settlement Fund – $3,265.02

6.3 Treasurer’s Report (Pages 9-27)

6.3.1 Financial Highlights (Page 10)

6.3.2 Balance Sheet (Pages 11-12)

6.3.3 Summary of FY09 Budget by Fund (Page 13)

6.3.4 Budget to Actual Comparison (Pages 14-21)

6.3.5 Budget to Actual by Budget Officers (Page 22)

6.3.6 Statement of Cash Flows (Page 23)

6.3.7 Investment Status Report (Page 24)

6.3.8 Check Register - $5,000 or more (Pages 25-26)

6.3.9 Check Register – Voided Checks (Page 27)

6.4 Personnel - Stipends for Pay Periods Ending September 20, 2008 and October 4, 2008 (Pages 28-47)

6.5 Bid Results – Industrial Maintenance Equipment Support Materials (Page 48)

6.6 Intergovernmental Agreement for Use of the IVCC Track (Pages 49-53)

7. President’s Report

8. Trustees’ Report

9. Resolution Authorizing Preparation of the 2008 Tax Levy (Pages 54-55)

10. Faculty Tenure Recommendations (Pages 56-62)

10.1 Ryen Nagle (Pages 57-58)

10.2 Paul Leadingham (Pages 59-60)

10.3 Charles Kwiatkowski (Pages 61-62)

11. Transfer of Funds – Small Business Development Center (Page 63)

12. Student Support Services - Project Success - Local Match (Pages 64-65)

13. Removal of Constitution Requirement Request (Page 66)

14. Academic Calendars for 2009-2010 and 2010-2011 (Pages 67-81)

15. Intergovernmental Agreement with the City of Ottawa – Ottawa Canal TIF District (Pages 82-87)

16. Intergovernmental Agreement with the City of Streator – TIF District II (Pages 88-95)

17. Reinstatement of College Employees Assigned to the Sheridan Correctional Center (Page 96)

18. Faculty Contract – Sheridan (Page 97)

19. New Position – Assessment Center Coordinator (Pages 98-103)

20. Public Comment

21. Trustee Comment

22. Items for Information (Pages 113-131)

22.1 Staff Retirement – Mary Schorn, Cashier (Page 113)

22.2 Staff Appointment – Anthony R. Mertes, Truck Driver Training Trainer Specialist/Site Facilitator (Page 114)

22.3 Staff Appointment – Monica M. Near, Employer Specialist, Dislocated Workers Center (Page 115)

22.4 Retirement Extension – Jan Phillips, Continuing Education Program Development Professional (Page 116)

22.5 Sabbatical Leave Report – Amanda Bigelow (Pages 117-118)

22.6 Fiscal Year 2008 Comprehensive Annual Financial Report (Page 119)

22.7 American Chemical Society Student Organization-Outstanding Award (Page 120)

22.8 Display Case Renovation – Phase II (Pages 121-122)

22.9 Employees of the Month – Sheridan Correctional Center (Page 123)

22.10 IVCC Team Receives Innovative Solutions Awards (Pages 124-125)

22.11 Change Order – New Construction Parking Lot (Pages 126-128)

22.12 Change Order – Computer Server Room Renovations (Pages 129-131)

23. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) imminent litigation; and 3) closed session minutes.

24. Athletic Program Restructuring Plan (Pages 104-112)

25. Employee Termination

26. Crescent Ridge, LLC Appeal to the Illinois Property Tax Appeal Board (Pages 132-135)

27. Approval of Closed Session Minutes

28. Other

29. Adjournment