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January 2000 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Monday, January 24, 2000 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
William H. Franklin, Jr., Vice Chairperson
Deborah L. Sweeden, Secretary
Harry R. Debo
Kristine A. Paul
Thomas A. Shea
Al Steinz, Student Trustee

Members Absent:
H. Todd Phalen

Others Present:
Jean Goodnow, President
Harold Barnes, Director of Computer Services
Francis Brolley, Director of Public Information
Harriet Custer, Vice President of Academic Affairs
Robert Marshall, Vice President of Student Services
Francis Zeller, Vice President of Business Services & Finance
Walt Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mr. Franklin and seconded by Mr. Debo that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the December 15, 1999 Board Meeting and the Approval of Bills in the Education Fund - $71,935.26; Operation & Maintenance Fund; $53,693.22; Operation & Maintenance Fund (Restricted Fund); $20,857.29; Bond and Interest Fund - $293.75; Auxiliary Fund - $178,975.71; Restricted Fund - $196,746.00: Liability, Protection & Settlement Fund - $5,624.01. An additional payment of $87,215.53 was added to the Operation & Maintenance Fund (Restricted Fund).

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" - None, motion carried.

FINANCIAL REPORTS
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve the Financial Reports.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" - None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported the 75th anniversary event on reuniting the 1958-59 basketball team was very successful. She thanked Fran Brolley and his committee for all their hard work in planning this event. Enrollment was up 5.89% (3,758 students) over last year at this time and up 2.89% (30,638 credit hours) in semester hours.

Dr. Goodnow reported that IVCC has been asked to do a presentation on its activities with Leadership and Core Values at the Statewide Conference on February 8. The Phi Theta Kappa recognition & ICCB student lobby day will be held on April 4 & 5. Valerie Calvetti and Jane Sack wrote a program "Kick Off Your Kids Career" which was selected as one of 37 out of 100 colleges that applied for this award. This project will be recognized in the 200 Compendium of Illinois Award Winning Educational Innovations publication. The ICCTA Northwest Region meeting will be held on Wednesday, February 9 at Highland Community College beginning at 6:30 p.m. The ICCTA March meeting will be held on March 11 in Bloomington. Dr. Goodnow reminded everyone of the Valentine’s Ball on February 12.

PERSONNEL - STAFF RESIGNATION
It was moved by Mr. Franklin and seconded by Mrs. Sweeden to accept the resignation of Bonnie Grusk as Division Chairperson of Health Professions/Director of Nursing with regret and authorize the process to begin the search to fill this position.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL - SABBATICAL LEAVE REQUEST
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to approve, in accord with the contractual agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District 513, a sabbatical leave of absence for the Fall 2000 semester for Ms. Patricia Cole, sociology instructor assigned to the Division of Social Sciences and Public Service.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST - SUMMER/FALL 2000 CLASS SCHEDULE
It was moved by Mr. Debo and seconded by Mr. Steinz to grant the Business Office permission to seek bids for printing of 87,000 copies of the Summer/Fall 2000 Class Schedule at an estimated cost of $18,000.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST - AUDIT SERVICES
It was moved by Mrs. Paul and seconded by Mr. Debo to grant the Business Office permission to bid the College’s audit services for fiscal years ending June 30, 2000 and June 30, 2001.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BID REQUEST - HEALTH & LIFE INSURANCE
It was moved by Mr. Franklin and seconded by Mr. Debo to grant the Business Office permission to seek alternative bids for the College’s present health and life insurance plans.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL - DEMOUNTABLE PARTITIONS
It was moved by Mr. Shea and seconded by Mrs. Paul to grant the Business Office permission to accept the bid of Henricksen & Company, Inc., Peru, IL in the amount of $91,472.36, as the lowest and most responsible bidder for the demountable partitions.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL - COLLEGE EMERGENCY WARNING SYSTEM
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to grant the Business Office permission to accept the bid of Koener Electric, Inc., Bartonville, IL in the amount of $397,537.00 as the lowest and most responsible bid for the purchase and installation of a College Emergency Warning System in Bldgs. D, E, F, G and East Campus.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

FY2001 BUDGET
It was moved by Mr. Franklin and seconded by Mr. Shea to approve the resolution to designate a fiscal year (July 1, 2000 to June 30, 2001).

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mr. Steinz to approve the FY2001 Budget Calendar.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve the resolution to designate Dr. Jean Goodnow to prepare a tentative budget.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

NEW PROGRAM APPROVAL - TRUCK DRIVING PROGRAM
It was moved by Mrs. Paul and seconded by Mr. Debo to approve the proposed Truck Driving Program to be submitted to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

DECEMBER GRADUATES
It was moved by Mr. Shea and seconded by Mrs. Sweeden to authorize the conferring of degrees and/or certificates on the December, 1999 graduates as presented.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

PARTIAL STUDENT SUPPORT
It was moved by Mr. Franklin and seconded by Mrs. Sweeden to approve the student applying for partial student support.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BANKING AND INVESTMENTS POLICY
It was moved by Mr. Debo and seconded by Mr. Franklin to approve the Banking and Investments Policy as presented.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

BOARD POLICY MANUAL - SECTION I
It was moved by Mrs. Sweeden and seconded by Mr. Franklin to approve the following changes to the Board Policy Manual:

(1) Delete the second paragraph under Policy 1004.

(2) Add the following sentence in Policy 1024: The Freedom of Information Officer for the District is the Vice President of Business Services and Finance.

CAMPUS UPDATE
Robert Halverson - Randolph and Associates and Rich Schuster - Pepper Construction reviewed the building renovation schedule. Bids for the supply and return air ductwork in Building A will go out in February 2000 and the work will take place the summer of 2000. Work on Building B will take place during the fall 2000 and spring 2001 semesters. Building C will be worked on during the summer 2001.

BOARD MEETING TIME CHANGE
It was moved by Mr. Franklin and seconded by Mrs. Paul to change the time of the February 16 Board meeting from 7 p.m. to 5:30 p.m.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mr. Franklin and seconded by Mr. Debo to convene a closed session to discuss (1) Employment/Appointment Matter and (2) Minutes of Closed Sessions.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mrs. Paul, seconded by Mrs. Sweeden and carried unanimously the regular meeting resumed at 9:37 p.m.

CHANGE IN BOARD POLICY 3027
It was moved by Mr. Franklin and seconded by Mrs. Sweeden to delete the sentence, "Grant personnel retiring under this plan must be funded by the grant." in Board Policy 3027 –-Voluntary Retirement Plan.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL - RETIREMENT
It was moved by Mr. Debo and seconded by Mrs. Paul to accept Glenn Wojcik’s retirement effective February 1, 2001, approve his participation in the College’s Voluntary Retirement Plan, and wish him a long, happy and healthy retirement.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

APPROVAL OF MINUTES
It was moved by Mrs. Paul and seconded by Mr. Franklin to approve and retain the minutes of the December 15, 1999 Closed Session meeting.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mr. Franklin, Mr. Debo, Mrs. Paul, Mr. Shea, Mrs. Sweeden, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting at 9:50 p.m.