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December 2000 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, December 20, 2000 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
Harry R. Debo
William H. Franklin, Jr. Vice Chairperson
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Deborah L. Sweeden, Secretary
Jacob Frost, Student Trustee

Others Present:
Jean Goodnow, President
Harold Barnes, Director of Information & Technology Services
Francis Brolley, Director of Public Information
Robert Marshall, Vice President of Student Services
Frank Papke, Vice President of Business Services & Finance
Walt Zukowski, Attorney

PUBLIC HEARING
This being the time and place published for a Public Hearing on the 2000 Tax Levy, Jimmie D. Lansford, Chairperson, called for questions and/or comments from the audience. Since there were no questions and/or comments, the regular meeting was called to order.

CONSENT AGENDA
It was moved by Mr. Franklin and seconded by Mrs. Paul that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the November 15, 2000 Board Meeting and the Approval of Bills in the Education Fund - $148,477.14; Operation and Maintenance Fund - $78,282.86; Operation & Maintenance Fund (Restricted) - $13,152.18; Auxiliary Fund - $57,875.22; Restricted Fund - $176,729.42; Liability, Protection & Settlement Fund - $9,139.64 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that spring enrollment credit hours are down by 2%, which could have been caused by the delay of the spring schedule from the printer. Dr. Goodnow reported on the success of the IVLEAD program directed by Mary Lou Meader. IVLEAD trains young business people to be our community leaders of the future. She expressed her gratitude to area business leaders who participated in the Business/Labor Economic Development Day on December 19 – Jim Conness, Jerry Galas, Clyde Ray, Gary Dahl, Gary Grabowski, Bill Franklin, Barb Koch, Kris Paul and Jerry Corcoran.

Ron Groleau, Chair of the Division of Natural Sciences and Mathematics, and Lauri Carey, Agriculture Instructor, informed the Board on the great strides they have made in the agriculture program. On the advice of consultant, Penny Wittler from the University of Illinois, a needs assessment from our district, and from members of the agriculture advisory committee, IVCC has hired an agriculture instructor, evaluated the needs assessment, made modifications and additions to the ag curriculum, recruited at district high schools and businesses and made aggressive attempts to market the program. Enrollment has started to increase and IVCC is offering two horticulture courses and a diesel technology course this spring.

TRUSTEE’S REPORT
Todd Phalen reported the next ICCTA trustees meeting will be held in Champaign on January 12 & 13. The regional meeting will be held sometime in March with Walt Zukowski speaking on the subject of the changes in the Open Meetings Act and construction laws. Todd will keep the Board informed on the date and location of this meeting.

APPROVAL OF 2000 TAX LEVY
It was moved by Mr. Shea and seconded by Mr. Debo to approve the resolution for the 2000 tax levy and authorize the district to finalize/execute/file the attached documents with the appropriate governmental agencies.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mrs. Paul and seconded by Mr. Shea to approve the appointment of Cheryl I. Hobneck as Laboratory Instructor in Mathematics assigned to the Division of Academic Enrichment for the 2000-2001 academic year, with placement on the salary schedule at step A-8 - $34,200.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mrs. Paul and seconded by Mr. Shea to approve the appointment of Linda G. Mudge as Laboratory Instructor in Mathematics assigned to the Division of Academic Enrichment for the 2000-2001 academic year, with placement on the salary schedule at step A-8 - $34,200.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Shea and seconded by Mrs. Paul to approve the appointment of Jennifer L. Bubb as Laboratory Instructor in Developmental Writing and Study Skills assigned to the Division of Academic Enrichment for the 2000-2001 academic year, with placement on the salary schedule at step A-8 - $34,200.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL
It was moved by Mrs. Sweeden and seconded by Mr. Debo to approve the Cash Farm Lease bid of Mr. Chris Ploch and Mr. Robert Ploch, Peru, Illinois at $90 per acre for a total of $864.00

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

CHANGE ORDER
It was moved by Mr. Debo and seconded by Mr. Phalen to approve the change order for additional associated costs for architectural and engineering changes to complete the rerouting of supply/return duct in Building A in the amount of $58,264 to Randolph & Associates.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

APPOINTMENT TO FOUNDATION BOARD OF DIRECTORS
Mr. Lansford informed the Board that he has appointed Mrs. Kris Paul to the IVCC Foundation Board of Directors as the liaison from the Board. Mr. Franklin is also a liaison on the IVCC Foundation Board of Directors.

CLOSED SESSION
It was moved by Mr. Shea and seconded by Mr. Phalen to convene a closed session for the purpose of discussing the board’s self-evaluation and to review minutes of closed sessions.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Shea and seconded by Mr. Franklin and carried unanimously the regular meeting resumed at 7:42 p.m.

APPROVAL OF CLOSED SESSION MINUTES
It was moved by Mr. Franklin and seconded by Mr. Shea to approve and retain the minutes of the November 15, 2000 Closed Session meeting.

Student Advisory Vote: "Aye" – Mr. Frost. Roll Call Vote: "Ayes" – Mrs. Sweeden, Mr. Franklin, Mr. Phalen, Mr. Debo, Mrs. Paul, Mr. Shea and Mr. Lansford. "Nays" – None, motion carried.

OTHER
Mr. Papke proposed to the Board a payment/purchasing procedure change. The proposed change would discontinue holding checks until the Board meeting. The Board would approve bills that are already paid, except for any bill over $10,000 which would require prior Board approval. This would allow IVCC to take advantage of vendor discounts and improve the College’s credit rating. This procedural change was shared with our auditor, Clifton Gunderson L.L.C. and they confirmed in writing that adequate internal controls are in place to allow this change in the payment process. It was the consensus of the Board to approve these procedural changes.

ADJOURNMENT
It was moved by Mr. Franklin and seconded by Mr. Shea and carried unanimously to adjourn the meeting at 7:43 p.m.