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November 1999 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Tuesday, November 16, 1999 in Room C307 at Illinois Valley Community College.

Members Present:
Kristine A. Paul, Chairperson
Jimmie D. Lansford, Vice Chairperson
William H. Franklin, Secretary
Harry R. Debo
Thomas A. Shea
Deborah L. Sweeden

Members Absent:
H. Todd Phalen
Al Steinz, Student Trustee

Others Present:
Jean Goodnow, President
Harold Barnes, Director of Computer Services
Francis Brolley, Director of Public Information
Harriet Custer, Vice President of Academic Affairs
Robert Marshall, Vice President of Student Services
Larry Rousey, Director of Facilities
Francis Zeller, Vice President of Business Services & Finance
Walt Zukowski, Attorney

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Mr. Franklin that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the October 20, 1999 Board Meeting and the Approval of Bills in the Education Fund - $131,494.09; Operation & Maintenance Fund; $62,375.62; Operation & Maintenance Fund (Restricted Fund); $19,313.10; Auxiliary Fund - $119,179.73; Restricted Fund - $132,834.86; Liability, Protection & Settlement Fund - $16,068.12.

Roll Call Vote: "Ayes:" Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Lansford, Mr. Debo and Mrs. Paul. "Nays" - None, motion carried.

REORGANIZATION OF BOARD
It was moved by Mr. Shea, seconded by Mr. Lansford, and carried unanimously that Dr. Goodnow be named Chairperson Pro-Tem for the purpose of reorganizing the Board.

It was moved by Mr. Debo, seconded by Mr. Lansford, and carried unanimously that Mrs. Sweeden be named Secretary Pro-Tem for the purpose of reorganizing the Board.

ELECTION OF OFFICERS
It was moved by Mr. Debo and seconded by Mr. Shea that the Board name Mr. Jimmie D. Lansford its Chairperson.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo and Mrs. Paul. "Nays" – None. "Pass" – Mr. Lansford, motion carried.

It was moved by Mr. Shea and seconded by Mr. Lansford that the Board name Mr. William H. Franklin, Jr. its Vice-Chairperson.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Lansford, Mr. Debo and Mrs. Paul. "Nays" – None. "Pass" – Mr. Franklin, motion carried.

It was moved by Mr. Shea and seconded by Mr. Franklin that the Board name Mrs. Deborah L. Sweeden its Secretary.

Roll Call Vote: "Ayes"- Mr. Shea, Mr. Franklin, Mr. Lansford, Mr. Debo and Mrs. Paul. "Nays" – None. "Pass" – Mrs. Sweeden, motion carried.

BOARD APPOINTMENTS
It was moved by Mr. Debo and seconded by Mrs. Paul that the Board appoint Walter J. Zukowski & Associates as its Attorney.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Shea that the Board appoint Mr. Robert Billings as its Treasurer.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

It was moved by Mr. Debo and seconded by Mrs. Paul that the Board appoint Mrs. Jeanne Hayden as Secretary to the Board.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

DATE AND TIME OF REGULAR MEETINGS
It was moved by Mrs. Sweeden and seconded by Mr. Shea that the Board set the third Wednesday of each month as its regular meeting day, at 7:00 p.m. in Room C-307, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Avenue, Oglesby, Illinois.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

ICCTA REPRESENTATIVES
It was moved by Mrs. Paul and seconded by Mrs. Sweeden that the Board name Mr. H. Todd Phalen as its representative to the Illinois Community College Trustees Association and it was moved by Mr. Franklin and seconded by Mr. Shea that the Board name Mrs. Deborah L. Sweeden as Alternate.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

IVCC FOUNDATION REPRESENTATIVES
It was moved by Mr. Debo and seconded by Mrs. Sweeden that the Board name Mr. Jimmie D. Lansford and Mr. William H. Franklin, Jr. as representatives to the IVCC Foundation Board of Directors.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow informed the Board that IVCC has been selected as an Illinois Virtual Campus Student Support Center. The Illinois Virtual Campus is an online directory of distance education courses and programs offered by Illinois colleges and universities. As a Student Support Center, IVCC will provide local support and technical assistance to distance learners. IVCC’s First Responder Team has been selected as one of the Innovation Award winners and will be recognized at the Illinois Council of Community College Administrators conference this month. Dr. Goodnow asked the Board to review the report on the Trustee Tuition Waivers for the fall semester. She urged the Board members to contact their state representatives and senators and ask them to accept the Governor’s amendatory veto on HB 1766, which provides state matching grants for community college foundations. Dr. Goodnow informed the Board that ICCTA is organizing a legislative "fly-in" for Illinois trustees in Washington D.C. for February 29-March 1, 2000. Dr. Goodnow noted the Madrigal Dinner will be held December 9 through December 12 and the Valentine’s Ball will be held February 12, 2000.

TRUSTEES’ REPORT
Mrs. Deborah L. Sweeden read a proclamation honoring English and journalism instructor Rose Marie Lynch for her selection as the 1999 Illinois Professor of the Year. Ms. Lynch, who also serves as advisor to IVCC’s award-winning student newspaper The Apache, received the prestigious Carnegie Foundation for the Advancement of Teaching award on Oct. 22, 1999.

It was moved by Mrs. Sweeden and seconded by Mr. Franklin that the Board adopt this resolution honoring Rose Marie Lynch as the 1999 Illinois Professor of the Year.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

PERSONNEL - TENURE RECOMMENDATION
It was moved by Mr. Debo and seconded by Mrs. Paul to approve the tenure status of Robert Reese, Business instructor in the Division of Business and Engineering.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

PERSONNEL - FACULTY APPOINTMENT
It was moved by Mr. Shea and seconded by Mr. Franklin to approve the appointment of William J. Reidner as Small Engine Repair Instructor at the Sheridan Correctional Center at an annual salary of $33,500, to be prorated, based on the 1999-2000 contract with the Illinois Department of Corrections.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

 

APPROVAL OF AUDIT
It was moved by Mr. Franklin and seconded by Mrs. Paul to approve the FY99 Audit Report as submitted by Olive, L.L.P. and authorize its submission to the Illinois Community College Board.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

LIFE SAFETY PROJECT
It was moved by Mr. Debo and seconded by Mr. Shea to approve the Life Safety Project of the Fire Line Replacement, Building G and authorize submission of the appropriate resolution to the Illinois Community College Board.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

BID REQUEST - COMPUTER PRINTING SUPPLIES
It was moved by Mrs. Paul and seconded by Mr. Shea to grant the Business Office permission to seek bids for computer printing supplies (toner cartridges, printer ink cartridges, printer ribbons) on an as-needed basis. The estimated cost of this bid if $36,000.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

BID REQUEST - PURCHASE/INSTALLATION OF AUTOMATIC HAND DRYERS
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to grant the Business Office permission to seek bids for the purchase and installation of thirty-four automatic hand dryers. The estimated cost of this bid is $17,000.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

RENEWAL OF 2000 CASH FARM LEASE
It was moved by Mr. Debo and seconded by Mrs. Paul to grant the Business Office permission to renew the Cash Farm Lease with our current tenant, Keith Gehm, at $153 per acre for the year 2000, which includes Addenda I & II. (Farm lease attached and made a part of these minutes.)

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

CAMPUS UPDATES
 

Student Characteristics
Dr. Robert Marshall gave a presentation on the student characteristics for fall semester ’99. The average age of IVCC’s student body is 30 and there is a major increase in the number of part-time students.

Illinois Prairie Internet Consortium
Dr. Harriet Custer gave a presentation on the Illinois Prairie Internet Consortium, which is made up of the following community colleges: Heartland, Lake Land, Parkland, Richland and Danville. Each college is committed to sharing resources and expertise that provide Internet

based instruction. It encourages educators from different institutions to collaborate on the development and delivery of coursework via alternate methods.

Truck Driving Program
Dr. Harriet Custer gave a presentation on exploring a partnership with Lincoln Land Community College of Springfield to offer a four-week course that combines both driving and classroom instruction toward a Class A commercial drivers license. Dr. Custer will bring back additional information and possibly a formal partnership agreement in January for approval by the Board.

Agriculture Program
Dr. Harriet Custer reported on the status of the college’s agriculture program. The College is working with a consultant and an advisory committee to revive the program. Among the new programs being considered are biotechnical applications, landscape design, floral design and ornamental horticulture.

CLOSED SESSION
It was moved by Mr. Debo and seconded by Mrs. Paul to convene a closed session to discuss (1) Employment /Appointment Matter and (2) Minutes of Closed Sessions.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

On a motion by Mrs. Paul, seconded by Mr. Franklin and carried unanimously the regular meeting resumed at 10:12 p.m.

APPROVAL OF MINUTES
It was moved by Mr. Franklin and seconded by Mrs. Paul to approve and retain the minutes of the October 20, 1999 Closed Session meeting.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

SPECIAL MEETING
It was moved by Mr. Shea and seconded by Mr. Franklin to convene a special meeting on Monday, November 29, 1999 at noon in the IVCC Board Room to discuss collective negotiating.

Roll Call Vote: "Ayes"- Mr. Shea, Mrs. Sweeden, Mr. Franklin, Mr. Debo, Mrs. Paul, and Mr. Lansford, "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Debo, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting at 10:15 p.m.