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December 1999 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, December 15, 1999 in Room C307 at Illinois Valley Community College.

Members Present:
Jimmie D. Lansford, Chairperson
Deborah L. Sweeden, Secretary
Harry R. Debo
Kristine A. Paul
H. Todd Phalen
Thomas A. Shea
Al Steinz, Student Trustee

Members Absent:
William H. Franklin, Jr., Vice Chairperson

Others Present:
Jean Goodnow, President
Harold Barnes, Director of Computer Services
Francis Brolley, Director of Public Information
Robert Marshall, Vice President of Student Services
Larry Rousey, Director of Facilities
Francis Zeller, Vice President of Business Services & Finance
Walt Zukowski, Attorney

AMEND AGENDA
It was moved by Mrs. Sweeden and seconded by Mrs. Paul to amend the agenda to include item 10 c. - Personnel-Staff Appointment - Frank Papke, Vice President of Business Services and Finance.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" –-None, motion carried.

CONSENT AGENDA
It was moved by Mr. Shea and seconded by Mrs. Sweeden that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the November 16 and 29, 1999 Board Meetings and the Approval of Bills in the Education Fund - $96,176.87; Operation & Maintenance Fund; $59,493.08; Operation & Maintenance Fund (Restricted Fund); $31,876.78; Bond and Interest Fund - $523,648.13; Auxiliary Fund - $129,937.64; Restricted Fund - $141,576.11; Audit Fund - $20,500.00 Liability, Protection & Settlement Fund - $3,168.72.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" - None, motion carried.

FINANCIAL REPORTS
It was moved by Mrs. Sweeden and seconded by Mr. Steinz to approve the Financial Reports.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

 

CAMPUS UPDATE - DATATEL
Shirley Peaster, Datatel Consultant, reviewed the progress of the Datatel project. She complimented the IVCC employees on their successful accomplishments.

PRESIDENT’S REPORT
Dr. Goodnow reported that the College had two new phone numbers - 223-IVCC and 220-IVCC. She informed the Board members that IVCC’s First Responders program received an innovation award from the Illinois Council of Community College Administrators. The College received a check from Advantage Logistics in the amount of $4,249.05 - a one-time allotment based on the overall tax rate of the college in a TIF agreement approved in April of 1996. Dr. Goodnow reminded the Board of the Valentine’s Ball on February 12 at Celebrations 150.

1999 TAX LEVY
It was moved by Mr. Debo and seconded by Mr. Shea to approve the Tax Levy Resolution as presented.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mr. Shea and seconded by Mr. Phalen to approve the Certificate of Tax Levy as presented.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the Certificate of Compliance with the Truth in Taxation Act as presented.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

LASALLE COUNTY CONTRACT
It was moved by Mrs. Paul and seconded by Mr. Debo to approve the two-year contract with LaSalle County as presented.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL - ADDITIONAL CONTRACT-FUNDED POSITION FOR LASALLE COUNTY
It was moved by Mr. Debo and seconded by Mr. Phalen to approve the additional contract-funded position for LaSalle County.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL - FACULTY APPOINTMENT
It was moved by Mrs. Sweeden and seconded by Mr. Steinz to approve the appointment of Gina R. Elias as Computer Networking Instructor assigned to the Division of Business and Engineering, with placement on the salary schedule at step D-13, $43,350.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PERSONNEL - STAFF APPOINTMENT
It was moved by Mrs. Paul and seconded by Mr. Shea to approve the appointment of Frank Papke as Vice President of Business Services and Finance at an annual salary of $76,000.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL - COMPUTER SERVICES AIR CONDITIONING UNIT
It was moved by Mr. Shea and seconded by Mrs. Sweeden to grant the Business Office permission to accept the bid of Fleming Hanson Sales, Downers Grove, IL in the amount of $23,680, as the lowest and most responsible bidder for the purchase and delivery of a twenty-ton downdraft air-conditioning unit with a roof-mounted condenser unit.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL - COMPUTER PRINTING SUPPLIES
It was moved by Mr. Shea and seconded by Mr. Phalen to grant the Business Office permission to accept the bids of Liberty Office Supplies, Ottawa, IL in the amount of $3,534.50; EnPointe Technologies, Oak Brook, IL in the amount of $29,457.10; Cardinal Cartridge, Elmhurst, IL in the amount of $53.94; and U.S. Office Products, Morton, IL in the amount of $688.90 as the lowest and most responsible bidders for the Computer Printing Supplies for a total cost of $33,734.44.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL - RENOVATION OF BUILDINGS D & E SWING SPACE
It was moved by Mr. Shea and seconded by Mr. Steinz to grant the Business Office permission to accept the bids of Fox River Lumber Company, Inc., Ottawa, IL in the amount of $91,029 for all general contracting work; the Du-Mont Company, Peoria, IL in the amount of $108,700 for all mechanical work; and Halm Electrical Contracts, Ottawa, IL in the amount of $118,299 for electrical work as the lowest and most responsible bidders for the Renovation of Buildings D & E Swing Space for a total cost of $318,028.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BID APPROVAL - INTERIOR REMODELING OF LRC-D201, LOUNGE E203, C326, C327 AND C328.
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to grant the Business Office permission to accept the base bid of Bishop Brothers, Peoria, IL in the amount of $232,600.00 for the Interior Remodeling of LRC-D201, Lounge E203, C326, C327 and C328.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

 

RANDOLPH AND ASSOCIATES CONTRACT
It was moved by Mr. Shea and seconded by Mr. Phalen to authorize the administration to enter into a mutually agreed upon contract with Randolph and Associates.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PEPPER CONSTRUCTION CONTRACT
It was moved by Mr. Shea and seconded by Mr. Debo to authorize the administration to enter into a mutually agreed upon contract with Pepper Construction

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

PROCESS OPERATIONS TECHNOLOGY CERTIFICATE
It was moved by Mrs. Paul and seconded by Mr. Debo to approve the proposed Process Operations Technology Certificate to be submitted to the Illinois Community College Board.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

BOARD POLICY MANUAL - SECTION VI
It was moved by Mrs. Paul and seconded by Mrs. Sweeden to approve the revised Sexual and Other Harassment Policy (6005) to be included in the Board Policy Manual.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mr. Debo to convene a closed session to discuss (1) Employment/Appointment Matter and (2) Minutes of Closed Sessions.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

On a motion by Mr. Shea, seconded by Mrs. Paul and carried unanimously the regular meeting resumed at 8:28 p.m.

APPROVAL OF MINUTES
It was moved by Mr. Debo and seconded by Mr. Steinz to approve and release the minutes of the November 16 and 29, 1999 Closed Session meetings.

Student Advisory Vote: "Aye"-Mr. Steinz. Roll Call Vote: "Ayes"- Mrs. Sweeden, Mr. Phalen Mr. Debo, Mrs. Paul, Mr. Shea, and Mr. Lansford. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mr. Steinz, and carried unanimously to adjourn the meeting at 8:30 p.m.