July 23, 2008 Minutes of Regular Board Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, July 23, 2008 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
David L. Wilcoxson, Board Chair
Dennis N. Thompson, Vice Chair
Lori E. Scroggs, Secretary
David O. Mallery
Thomas C. Setchell
Deborah L. Sweeden
Cassie Fuller, Student Trustee

Members Absent:
Paula J. Endress

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Interim Vice President for Business Services and Finance
Sue Isermann, Interim Vice President for Academic Affairs
Walt Zukowski, Attorney



It was moved by Dr. Scroggs and seconded by Ms. Fuller to approve the agenda as presented. Motion passed by voice vote.



Cheryl Roelfsema, Interim Vice President for Business Services and Finance, presented the FY09 Tentative Budget. The FY09 budget assumptions were: EAV growth of 3 percent for tax year 2008; $2 per credit hour increase for tuition; and an increase of slightly less than 1 percent in reimbursed credit hours. The budget was prepared with the assumption state funding would be flat. The Governor’s budget cuts decreased IVCC’s state funding by $167,500 - $134,000 in operating funds; $32,600 with the elimination of the P-16 grant; and a $900 decrease in the workforce development grant. The budget council will meet to develop a plan to address the decrease in state funding. The total budget is $33.9 million – up 7.4 percent from last year with a deficit of 9.3 percent due to construction of capital projects.



It was moved by Mr. Thompson and seconded by Mrs. Sweeden to approve the consent agenda as presented. Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes –Board minutes of the June 10, 2008 special meeting; Board minutes of the June 19, 2008 Facilities Committee meeting; and Board minutes of the June 25, 2008 regular meeting.

Approval of the Bills - $1,293,521.80

Education Fund - $894,733.27; Operation and Maintenance Fund - $184,807.36; Operation and Maintenance (Restricted Fund) - $56,529.14; Auxiliary Fund - $45,132.32; Restricted Fund - $104,652.83; Liability, Protection and Settlement Fund - $7,666.88.

Treasurer’s Report


Approved the stipends for the pay periods ending May 31, 2008 and June 14, 2008 as presented.



Dr. Corcoran reported that the College has invited the six area hospital CEOs to the campus on August 12 to thank them for their support of the nursing program and to build on the relationships by searching for ways to better serve their needs in the future. The American Cancer Society’s Cancer Action Network bus was on campus this morning for a one-hour program. Tommy Canale and his mother, Cheryl, are to be commended for the work they have done in the community to promote cancer awareness and collectively fight this deadly disease. The Licensed Practical Nurse pinning ceremony took place on Thursday, July 17. Dr. Corcoran thanked Gloria Bouxsein and the nursing faculty and staff for a job well done. He also reminded the Board of the Massage Therapy Graduation scheduled for 6 p.m. on Friday, July 25 in the Cultural Centre. He thanked the Board members and staff who attend these events to celebrate student success. One of Dr. Corcoran’s goals is to increase the number of students that choose to participate in graduation ceremonies and has enlisted the help of Cassie Fuller and the Student Governmental Association to encourage all faculty and staff to attend. At the August Board meeting Gloria Bouxsein will be presenting on the nursing program and the dental assisting program. At the September Board meeting, Marianne Dzik and Diane Christianson will present an update on the daycare center and the early childcare education program. The Governor’s recent budget vetoes have resulted in approximately $3 million less to Illinois community colleges over FY08 levels. Dr. Corcoran is disappointed in the fact that there is still no state capital plan. Dr. Corcoran and Dr. Marshall recently met to discuss athletics and the expansion of IVCC’s intramural program emerged. A copy of the intramural calendar was distributed to Board members.



Cassie Fuller reported she was unable to attend the IBHE/SAC meeting held on July 19 but will soon be receiving the minutes from that meeting. She will be attending the next IBHE/SAC meeting scheduled for August 8, 9, and 10 at Robert Morris College. The Student Government Association will be meeting to set goals for the upcoming school year. Some ideas are working with World Vision on sponsoring children in Africa, recycling and bringing other options to the campus, and encouraging student involvement in the Student Government Association, graduation, and other activities on campus. The Student Ambassadors are preparing to start the school year in helping with the Fall Preview in August and the evening student assistance week. College Night is scheduled for October 20. Volunteers from various groups on campus will be attending the Special Olympics auction held on August 7 at Celebrations from 5:30 – 9 p.m.

Mr. Wilcoxson reported a Facilities Committee meeting has been scheduled for Thursday, July 31, 2008 at 4:30 p.m. Mr. Mallery will be scheduling a Closed Session Minutes Committee meeting soon.



It was moved by Mr. Setchell and seconded by Mr. Thompson to adopt the resolution approving the FY2009 Tentative Budget and authorize the publication of the Notice of Public Hearing. It was noted that on page 23 of the tentative budget under the Operations and Maintenance Fund (Restricted) the amount under expenditures on the instruction line should be moved to the plant line of the Operations and Maintenance Fund. This did not affect any totals. The motion passed by voice vote.



It was moved by Mr. Thompson and seconded by Ms. Fuller to approve the appointment of Jeffrey A. Spanbauer as the History Instructor assigned to the Division of Humanities, Fine Arts, and Social Sciences for the 2008-2009 academic year, with placement on the salary schedule at Step D-7 - $46,144 as per the 2007-2008 contract agreement. Motion passed by voice vote.





It was moved by Mr. Thompson and seconded by Dr. Scroggs to approve the appointment of Christopher W. Herman as the Director for Student Support Services/Project Success at an annual salary of $49,500. Motion passed by voice vote.



It was moved by Mr. Thompson and seconded by Mrs. Sweeden to accept with regret the resignation of David Gordon, Economics instructor, effective August 14, 2008. Motion passed by voice vote.






Mr. Mallery thanked the Board members, faculty, and staff for their kind words in the passing of his father.

Mr. Setchell had a request from a constituent to post the College’s check register on the website as a PDF file after it has been approved by the Board. The Information Technology department will act upon this request.



It was moved by Mrs. Sweeden and seconded by Mr. Mallery to convene a closed session to discuss 1) collective negotiating matters between the public body and its employees or their representatives; 2) imminent litigation; and 3) closed session minutes.

Student Advisory Vote: "Aye" – Ms. Fuller. Roll Call Vote: "Ayes" – Mr. Setchell, Mrs. Sweeden, Dr. Scroggs, Mr. Thompson, Mr. Mallery, and Mr. Wilcoxson. "Nays" – None, motion carried.

The board recessed at 7:28 p.m. The Board entered closed session at 7:45 p.m.

On a motion by Mr. Mallery, seconded by Dr. Scroggs and carried unanimously, the regular meeting resumed at 11:30 p.m.



It was moved by Mrs. Sweeden and seconded by Dr. Scroggs to approve and retain the closed session minutes of April 23, 2008; May 13, 2008; May 28, 2008; June 10, 2008; June 25, 2008; and July 15, 2008 meetings. Motion passed by voice vote.



It was moved by Mrs. Sweeden and seconded by Dr. Scroggs to authorize the President of the college to enter into the agreements recommended by the administration and discussed in closed session. Motion passed by voice vote.



It was moved by Mr. Wilcoxson, seconded by Ms. Fuller, and carried unanimously to adjourn the meeting at 11:33 p.m. Motion passed by voice vote.