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June 25, 2008 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, June 25, 2008 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
David L. Wilcoxson, Board Chair
Dennis N. Thompson, Vice Chair
Lori E. Scroggs, Secretary
Paula J.Endress
David O. Mallery
Cassie Fuller, Student Trustee

Members Absent:
Deborah L. Sweeden
Thomas C. Setchell

Others Physically Present:
Jerry Corcoran, President
Bob Marshall, Vice President for Student Services
Cheryl Roelfsema, Interim Vice President for Business Services and Finance
Sue Isermann, Interim Vice President for Academic Affairs
Walt Zukowski, Attorney

 

APPROVAL OF AGENDA

It was moved by Mr. Thompson and seconded by Ms. Fuller to approve the agenda as presented.  Motion passed by voice vote.

 

E2C AND PARTNERSHIPS FOR COLLEGE AND CAREER SUCCESS UPDATE

Mark Grzybowski, Recruitment and Dual Credit/Dual Enrollment Coordinator, presented an update on the Early Entry College (E2C) and Partnerships for College and Career Success (PCCS).  These programs are opportunities for high school students to earn college credit while enrolled as juniors or seniors in high school.  E2C courses, typically General Education Core courses, are offered at 50 percent of the IVCC traditional tuition cost to qualifying high school students.  PCCS courses (formerly Tech Prep) are traditionally courses that will “jump start” a student’s future career or begin to lead them on the pathway of earning an A.A.S. degree.  The PCCS courses are offered at no cost to high school students.  Early Entry courses are currently offered at 15 district high schools including: Earlville, Hall, Henry-Senachwine, LaMoille, LaSalle-Peru, Marquette, Mendota, Midland, Ottawa, Princeton, St. Bede, Seneca, Serena, Streator and Woodland, with DePue joining this fall and Putnam County to join in 2009. Partnerships for College and Career Success are offered at 11 district high schools including: DePue, Hall, LaMoille, LaSalle-Peru, L-P Area Career Center, Mendota, Ottawa, Princeton, Putnam County, Seneca and Streator.

 

CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Dr. Scroggs to approve the consent agenda as presented.  Motion passed by voice vote.

 

The following items were approved in the consent agenda:

 

Approval of Minutes –Board minutes of the May 28, 2008 regular meeting; Board minutes of the May 13, 2008 special meeting; and Board minutes of the May 13, 2008 Facilities Committee meeting.

 

Approval of the Bills - $1,379,337.16

Education Fund - $855,719.27; Operation and Maintenance Fund - $104,698.70; Operation and Maintenance (Restricted Fund) - $28,765.00; Auxiliary Fund - $231,775.48; Restricted Fund - $72,952.54; Liability, Protection and Settlement Fund - $85,426.17.

 

Treasurer’s Report

 

Personnel

Approved the stipends for the pay period ending May 17, 2008 as presented.

 

Prevailing Wage Resolution

Adopted the Prevailing Wage Resolution for fiscal year 2009.

 

Proposal Results – Bank Depository for Operating Fund

Approved to accept Peru Federal Savings Bank’s Option 2 for banking services for the College’s Operating Account.

 

Proposal Results – Bank Depository for Trust and Agency Fund

Accepted the proposal from Citizens First National Bank for banking services for the College’s Trust and Agency Accounts.

 

PRESIDENT’S REPORT

Dr. Corcoran reported that ten new emergency call boxes have been installed.  He thanked the security and facilities departments for working on this project and making the campus safer for visitors, students and staff.  The ICCTA Northwest Region meeting will be held on Wednesday, October 15 at Sauk Valley Community College.  Information on the time will be available closer to the date.  At this time Dr. Corcoran just asked the members of the Board to mark the date on their calendar.  The annual College Auction will be held on Saturday, August 9 beginning at 9 a.m.  The American Cancer Society Action Network will bring its educational charter bus to IVCC’s campus on Wednesday, July 23 from 9 a.m. – noon.  Information tents will be set up near the circle with programs being offered to raise everyone’s awareness on what can be done as a nation to fight this serious health condition.  Tommy Canale’s role as spokesperson on this matter is appreciated.  The staff is about to embark upon another environmental scan. The planning cycle calls for this to occur every three years at the beginning of the fiscal year.  The staff will be asking for input from the Board’s planning committee and hopefully the entire Board will be able to join in the discussion.  The ICCTA awards banquet was held on June 5th in Springfield.  Dr. Corcoran thanked the Board for the excellent turnout to share in the well-deserved recognition of Liz Kunkel, Dan Brongel, Bill Taylor, Sue Caley-Opsal, and Wanda Kember.  The budget approved by the House and Senate called for a $15 million (5%) increase for the Illinois Community College System.  Specifically, $10 million for operating funds and $5 million for the student success grant.  Chances are high that the $5 million from the student success grant will be the first to go in the effort to head off the projected $2 billion revenue shortfall and then the $10 million increase to operating funds may go as well.  Last month the State warned that 1/12 of the FY08 funding would be withheld, but Wayne Watson, chancellor of the City Colleges of Chicago reached out to the Rev. Jesse Jackson to assist and final payments to the Illinois Community College System were made.  Dr. Corcoran would like to keep Rev. Jackson on our side supporting Illinois community colleges because of the positive difference the colleges make collectively to students and employers in the State of Illinois.

 

TRUSTEES’ REPORT

Cassie Fuller reported she attended the IBHE/SAC meeting.  Emily Brodzik, president of the IVCC Student Government Association (SGA) was elected vice-chair of the community college subcommittee and Cassie was elected vice-chair of the non-academic subcommittee.  The transferability advisory college readiness concerns are coming to a close.  Ms. Fuller has a copy of this document if anyone would like to read it.  Plans are underway on releasing statements on the Harper College bill and the Veterans’ grant.  Cassie attended the Student Leadership Institute in Springfield and learned a great deal about her role as student trustee.  The next meeting of the SAC meeting will be in September when they will elect officers.  Ms. Fuller has updated the student website to include her biography and her role as a student trustee with links to the ICCB and IBHE websites.  Student activities – PTK has a team for the Relay for Life on August 1 and 2 at Hall High School and the Special Olympics will hold a golf skills challenge in Morris on July 7 in which a few SGA members will participate.  Mr. Mallery attended the ICCTA awards banquet and noted that Liz Kunkel’s parents were present for her award.  The main order of business for the ICCTA board meeting was the election of officers.  Recognition was given to the bill board campaign, chaired by Kathy Wessel and a committee, to bring awareness of the contribution of education that the Illinois Community College System provides.  This campaign was thought to be very successful and part of the reason why the funding was restored.  Another topic was the funding of athletics and bookstores and the challenges that college presidents and boards deal with in trying to find the right funding.  This will be discussed further at the Illinois Presidents Council.  Mrs. Endress was pleased to attend the ICCTA banquet.  She was asked by Sue Caley-Opsal to convey her appreciation to the Board on her nomination for the Outstanding Faculty award and her regrets in not being able to attend the recognition event due to her father’s illness.  Mr. Wilcoxson also noted the recognition event was a success.  It was a pleasure to see Dan Brongel and his wife at the event.  Dan was IVCC’s nomination for the Lifelong Learning award.  Mr. Bill Taylor was unable to attend due to the weather conditions and his plane being delayed.  Mr. Wilcoxson stated the main topic of the trustees’ meeting was “What Makes Successful Presidential Searches.”

 

FY10 RAMP CAPITAL REQUEST – COMMUNITY INSTRUCTIONAL CENTER

It was moved by Mr. Thompson and seconded by Mrs. Endress to approve the updated RAMP request for the Community Instructional Center proposal to the Illinois Community College Board in the amount of $21,764,100, which includes the College’s match portion of $5,441,000.  Motion passed by voice vote.

 

FY10 RAMP CAPITAL REQUEST – RENOVATIONS TO BUILDINGS B, C, AND D

It was moved by Mr. Thompson and seconded by Dr. Scroggs to approve the updated RAMP request for the Renovations to Buildings B, C, and D proposal in the amount of $11,155,000, which includes the College’s match portion of $2,788,700.  Motion passed by voice vote.

 

FY10 RAMP CAPITAL REQUEST – ADDITIONS AND RENOVATIONS TO BUILDINGS C AND G

It was moved by Mr. Thompson and seconded by Mrs. Endress to approve the updated RAMP request for the Additions and Renovations to Buildings C and G proposal in the amount of $15,665,000, which includes the College’s match portion of $3,916,200.  Motion passed by voice vote.

 

FY09 INFORMATION TECHNOLOGY STRATEGIC PLAN

It was moved by Mrs. Endress and seconded by Ms. Fuller to approve the Information Technology Strategic Plan for FY09 and the recommended equipment and software purchases required to carry out the plan.  Purchases to be made according to approved purchasing practices, contingent on the inclusion in and the adoption of the FY09 budget.  Motion passed by voice vote.

 

TECHNOLOGY PURCHASE:  PC UPGRADES – STUDENT AREAS

It was moved by Dr. Scroggs and seconded by Ms. Fuller to approve the purchase of 102 computers from Dell in the amount of $84,150.  Motion passed by voice vote.

 

REQUEST TO OPERATE WITHIN BUDGET DRAFT

It was moved by Mr. Thompson and seconded by Mrs. Endress to authorize the administration to continue the operation of the College by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies and activities for the period July 1, 2008, through budget adoption.  Motion passed by voice vote.

 

TEMPORARY SPECIAL ASSIGNMENTS

It was moved by Dr. Scroggs and seconded by Mrs. Endress to approve the temporary re-assignment of responsibilities for the period of July 1, 2008 through December 21, 2008 as follows: 1) Perkins Grant Coordinator to Marianne Dzik at a stipend of $1,000 for the fall from the Perkins fund; 2) leadership of the IVCC Curriculum Process to Jeannette Mathis at a stipend of $1,500 for the fall semester from the general fund; 3) Co-director of IVCC/SRAVTE PCCS Consortium to Jeannette Mathis at a stipend of $2,500 for the fall semester from Tech Prep grant funds; 4) CurricUNET implementation management to Judy Day at a stipend of $1,500 for the fall semester from the general fund.  Motion passed by voice vote.

 

RESULTS – MCQUAY SCREW CHILLER MAINTENANCE

It was moved by Mr. Thompson and seconded by Dr. Scroggs to accept the proposal from McQuay Factory Service of $49,754.00 for the first year; $51,232.00 for the second year; and $52,753.00 for the third year, pursuant to the terms of the Assured Maintenance Agreement for six (6) McQuay Screw Chillers.  The Board also granted the Business Office permission to take advantage of the five percent (5%) discount offered by paying the annual bill in full within 30 days. Mr. Wilcoxson noted the contract appeared to be full service other than the annual refrigerant replacement coverage on each covered piece of equipment, not to exceed an amount of 10 percent of each unit’s total charge and the agreement did not include power washing of the chiller condensing coils.  The power washing will be done by the IVCC facilities department. 

Motion passed by voice vote. 

 

SUPPORT STAFF MEDICAL LEAVE BANK

It was moved by Dr. Scroggs and seconded by Mrs. Endress to approve the implementation of a medical leave bank for all regular full-time support staff not affected by a labor agreement, effective July 1, 2008.  Motion passed by voice vote.

 

SHERIDAN CORRECTIONAL CENTER CONTRACT POSITIONS

It was moved by Dr. Scroggs and seconded by Mrs. Endress to approve the addition of three new positions, a full-time CWT/Bridge instructor position, a full-time Warehousing instructor position, and a part-time welding instructor position, and the elimination of the full-time Computer Technology A+ instructor position for the FY09 contract with the Illinois Department of Corrections for services provided at the Sheridan Correctional Center.  The new positions are contingent upon the Department of Corrections’ funding.  Motion passed by voice vote.

 

APPOINTMENT OF THE CWT/BRIDGE ISNTRUCTOR AT THE SHERIDAN CORRECTIONAL CENTER

It was moved by Mr. Mallery and seconded by Ms. Fuller to approve the appointment of Mr. Bruce Markwalter to the new CWT/Bridge instructor position contingent upon funding from the Illinois Department of Corrections.  This appointment is contingent upon the Department of Corrections’ funding. Motion passed by voice vote.

 

PUBLIC COMMENT

None.

 

TRUSTEE COMMENT

Mr. Thompson appreciated the information on the Heritage Harbor Ottawa Development and their inquiries to a culinary arts and hospitality programs.  He would like to think that community colleges could be flexible and be able to respond quickly to a potential need.

 

CLOSED SESSION

It was moved by Mrs. Endress and seconded by Mr. Thompson to convene a closed session to discuss 1) collective negotiating matters between the public body and its employees or their representatives; 2) imminent litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Fuller.  Roll Call Vote: “Ayes” – Dr. Scroggs, Mr. Thompson, Mrs. Endress, Mr. Mallery and Mr. Wilcoxson.  “Nays” – None, motion carried.

 

The board recessed at 7:55 p.m.  The Board entered closed session at 8:00 p.m.


 

On a motion by Mr. Thompson, seconded by Mr. Setchell and carried unanimously, the regular meeting resumed at 10:55 p.m.

 

OTHER

It was suggested to convene a closed session at 6 p.m. prior to the regular Board meeting on Wednesday, July 23, 2008.

 

ADJOURNMENT

It was moved by Dr. Scroggs, seconded by Ms. Fuller, and carried unanimously to adjourn the meeting at 10:58 p.m.  Motion passed by voice vote.