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July 10, 2014 Board of Trustees Meeting (Amended)

Thursday, July 10, 2014 – 6 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – June 9, 2014 Closed Session Minutes Committee Meeting; June 9, 2014 Audit/Finance Committee Meeting; and June 12, 2014 Board Meeting (Pages 1-9)

6.2 Approval of Bills - $795,644.97

6.2.1 Education Fund - $655,350.15

6.2.2 Operations & Maintenance Fund - $83,456.54

6.2.3 Auxiliary Fund - $35,549.19

6.2.4 Restricted Fund - $16,243.52

6.2.5 Audit Fund - $4,000.00

6.2.6 Liability, Protection & Settlement Fund - $1,045.57

6.3 Treasurer’s Report (Pages 10-27)

6.3.1 Financial Highlights (Pages 11-12)

6.3.2 Balance Sheet (Pages 13-14)

6.3.3 Summary of FY14 Budget by Fund (Page 15)

6.3.4 Budget to Actual Comparison (Pages 16-22)

6.3.5 Budget to Actual by Budget Officers (Page 23)

6.3.6 Statement of Cash Flows (Page 24)

6.3.7 Investment Status Report (Pages 25-26)

6.3.8 Disbursements - $5,000 or more (Page 27)

6.4 Personnel - Stipends for Pay Period Ending June 14, 2014 (Pages 28-30)

6.5 Purchase Requests (Pages 31-33)

6.5.1 FY2015 Radio Advertising Contracts (Page 31)

6.5.2 Consortia Purchases (Page 32)

6.5.3 Fuel for Truck Driver Training Program (Page 33)

6.6 McQuay Screw Chiller Maintenance (Page 34)

7. President’s Report

8. Committee Reports

9. Fiscal Year 2015 Tentative Budget (Pages 35-37)

10. Staff Appointment – Dr. Robyn Schiffman, Dean of English, Mathematics, and Education (Pages 38-39)

11. Purchase Request – VMware ESX Servers and ESX Disk Array (Page 40)

12. Purchase Request – Network Core and Edge Switches and Installation (Page 41)

13. Proposal Results – Student Athlete and Catastrophic Student Athlete Insurance (Pages 42-44)

14. Bid Results – Asphalt Pavement Repair, Sealing, and Marking (Page 45)

15. Request for Proposal Results – Copier Lease (Page 46)

16. Bid Request – Tree Removal (Page 47)

17. Professional Services Proposal – ADA Parking Lot Design and Parking Lot 1 Reconstruction (Pages 48-51)

18. Semi-annual Review of Closed Session Minutes (Page 52)

19. Items for Information (Pages 53-55)

19.1 Staff Resignation – Bryan Clark, Public Services Librarian (Page 53)

19.2 Interim Staff Appointment – Public Services Librarian (Page 54) 

19.3 IVCC Foundation Tuition Assistance Initiative (Page 55)

20. Trustee Comment

21. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiations; 3) pending litigation; and 4) closed session minutes.

22. Closed Session Minutes – June 9, 2014 Closed Session Minutes Committee Meeting and June 12, 2014 Board Meeting

23. Possible Resolution to Approve the Appeal of Putnam County Parcel Assessments

24. Possible Employee Suspension

25. Other

26. Adjournment