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March 13, 2014 Board Agenda

Thursday, March 13, 2014 – 6 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – February 6, 2014 Special Board Meeting; February 13, 2014 Board Meeting; and February 21, 2014 Facilities Committee Meeting (Pages 1-10)

6.2 Approval of Bills - $1,469,023.47

6.2.1 Education Fund - $1,033,727.20

6.2.2 Operations & Maintenance Fund - $166,110.97

6.2.3 Operations & Maintenance Fund (Restricted) - $18,886.76 

6.2.4 Auxiliary Fund - $180,608.47

6.2.5 Restricted Fund - $16,597.10

6.2.6 Liability, Protection & Settlement Fund - $53,092.97

6.3 Treasurer’s Report (Pages 11-28)

6.3.1 Financial Highlights (Pages 12-13)

6.3.2 Balance Sheet (Pages 14-15)

6.3.3 Summary of FY13 Budget by Fund (Page 16)

6.3.4 Budget to Actual Comparison (Pages 17-23)

6.3.5 Budget to Actual by Budget Officers (Page 24)

6.3.6 Statement of Cash Flows (Page 25)

6.3.7 Investment Status Report (Pages 26-27) 

6.3.8 Check Register - $5,000 or more (Page 28)

6.4 Personnel - Stipends for Pay Periods Ending February 8, 2014 and February 22, 2014 (Pages 29-34)

6.5 Bid Results – Multi-Purpose Paper (Page 35)

6.6 Purchase Request – Fuel for Truck Driver Training Program (Page 36)

7. President’s Report

8. Committee Reports

9. Staff Appointment – Adam Oldaker, Interim Dean of English, Mathematics, and Education (Pages 37-38)

10. Staff Resignation – Dr. Tracy Morris, Associate Vice President for Student Services (Pages 39-40)

11. Staff Appointment – Interim Associate Vice President for Student Services (Page 41)

12. Sabbatical Leave Request – Diane Christianson, Early Childhood Education Instructor (Pages 42-49)

13. Temporary Special Assignments (Page 50)

14. Dual Credit Tuition Adjustment (Page 51)

15. Interdistrict Cooperative Agreement between Illinois Valley Community College and Heartland Community College (Pages 52-53)

16. Intergovernmental Agreement with the City of Ottawa (Pages 54-59)

17. Community Instructional Center Project – Phase 3 (Page 60)

18. Building C Lobby Renovation Capital Project Application Approval (Pages 61-68)

19. Protection, Health, and Safety Projects (Pages 69-84)

19.1 Building E Accessible Elevator Installation (Pages 71-77)

19.2 Abatement of Asbestos (Pages 78-84)

20. 2014 ICCTA Outstanding Full-time Faculty Award Nomination – Ms. Nora Villarreal, English Instructor (Page 85)

21. 2014 ICCTA Outstanding Part-time Faculty Award Nomination – Ms. Valery Calvetti, Counselor (Page 86)

22. Items for Information (Pages 87-89)

22.1 Staff Resignation – Marla Keef, Accounting Clerk (Page 87)

22.2 Staff Resignation – Kelly Obermiller, Textbook Buyer (Page 88)

22.3 Staff Resignation - Danial Thompson, Truck Driver Training Specialist (Page 89)

23. Trustee Comment

24. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters; 3) probable litigation; 4) pending litigation; 5) lease of real property; and 6) closed session minutes.

25. Closed Session Minutes – February 6 and February 13, 2014 Board Meetings

26. Other

27. Adjournment