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May 21, 2013 Board Agenda

Tuesday, May 21, 2013 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – April 16, 2013 Board Meeting and May 7, 2013 Special Meeting (Pages 1-8)

6.2 Approval of Bills - $1,356,731.28

6.2.1 Education Fund - $1,146,138.13

6.2.2 Operations & Maintenance Fund - $66,573.27

6.2.3 Operations & Maintenance (Restricted Fund) - $15,028.90

6.2.4 Auxiliary Fund - $62,161.88

6.2.5 Restricted Fund - $36,169.19

6.2.6    Liability, Protection & Settlement Fund - $30,659.91

6.3 Treasurer’s Report  (Pages 9-29)

6.3.1 Financial Highlights (Pages 10-11)

6.3.2 Balance Sheet (Pages 12-13)

6.3.3 Summary of FY13 Budget by Fund (Page 14)

6.3.4 Budget to Actual Comparison (Pages 15-22)

6.3.5 Budget to Actual by Budget Officers (Page 23)

6.3.6 Statement of Cash Flows (Page 24)

6.3.7 Investment Status Report  (Pages 25-26)

6.3.8 Check Register - $5,000 or more (Page 27)

6.4 Personnel - Stipends for Pay Periods Ending April 6, 2013 and April 20, 2013 (Pages 28-33)

6.5 Bid Request – TESA Micro-Hite 3D Coordinate Measuring Machine (Page 34)

6.6 Bid Results – Exmark Lazer X Mower (Page 35)

6.7 Consortia Purchases – Janitorial Equipment (Page 36)

6.8 Proposal Results – Beverage Service (Pages 37-38)

7. President’s Report

8. Committee Reports

9. Bid Results (Pages 39-42)

9.1 Asphalt Pavement Improvements to Building C and Gymnasium Areas (Page 39)

9.2 Protection, Health, and Safety (PHS Projects) (Facility Door Hardware/Keying Upgrades and Exterior Egress Concrete Replacement (Pages 40-42)

10. Items for Information (Pages 43-53)

10.1 Staff Appointment – Diane Lane, Programmer/Analyst (Page 43)

10.2 Staff Resignation – Toni-Lynn Battaglia, Programmer (Page 44)

10.3 Staff Resignation – Todd Stash, Help Desk Specialist (Page 45)

10.4 Staff Resignation – Nancy Yundt, Administrative Assistant 1, Small Business Development Center (part-time) (Page 46)

10.5 Staff Resignation – Eric Pinter, Head Baseball Coach (Page 47)

10.6 Government Finance Officers Association – Certificate of Achievement for Excellence in Financial Reporting (Pages 48-49)

10.7 Baldrige Performance Excellence Program Commendation – Dr. Lori Scroggs (Page 50)

10.8 TMC Transportation Welcomes IVCC Truck Driver Training Graduate (Page 51)

10.9 National Alliance of Two Year College Athletic Administrators Scholar-Athlete Honorable Mention Award – Katie Nauman (Page 52)

10.10 Bookstore Textbook Rental Program (Page 53)

11. Trustee Comment

12. Closed Session – 1) pending litigation and 2) closed session minutes.

13. Closed Session Minutes – April 16, 2013

14. Other

15. Adjournment