Board of Trustees of Illinois Valley Community College District No. 513
convened a regular session at 6:30 p.m. on Tuesday, March 19, 2013 in the Board
Room (C307) at Illinois Valley Community College.
Melissa M. Olivero, Vice Chair
Cheryl Roelfsema, Vice
President for Business Services and Finance
Lori Scroggs, Interim
Vice President for Learning and Student Development
Corcoran led a moment of silence in memory of Bob Mueller, who taught
English at LPO and IVCC for 38 years and passed away on March 5, 2013.
APPROVAL OF AGENDA
was moved by Dr. Driscoll and seconded by Dr. Huffman to approve the agenda, as
presented. Motion passed by voice vote.
CAMPUS UPDATE –
ENROLLMENT, RECRUITMENT, AND FINANCIAL AID
Grzybowski, Director of Admissions and Records and Patty Williamson, Director
of Financial Aid highlighted some of the efforts that have been made in
Enrollment, Recruitment, and Financial Aid through the formation of the
Enrollment Task Force. The admissions
personnel have increased their presence in the community by conducting special
promotional events. A Social Media
Marketing Committee has been organized to reach out and engage students through
IVCC social media sites. A
prospective-student-tracking process has been created to simplify the
application process for students by breaking it down into smaller and more
manageable steps. Work on retaining
Early Entry to College (E2C) students through personalized
acceptance letters, promoting IVCC as a viable option for continuing their
education, and highlighting cost savings by attending IVCC and transferring
their coursework are all initiatives to increase enrollment. A webpage devoted
solely to cost savings for students by attending IVCC was developed. Financial Aid has been tracking funding
issues and the affect it has on IVCC students.
Student communication for financial aid issues has been increased
through the use of emails, postcards, and newsletters. The creation of FAFSA Fridays (financial aid
application assistance), increased usability of the WebAdvisor system, and Financial
Aid newsletters have been developed to assist students in tracking their
financial aid progress. A financial aid
extension contract has been developed to help late decision-makers enroll. In regard to the Pell Grant, for two summers
the government instituted a second PELL grant but that ended this past summer
and IVCC saw a significant drop in summer enrollment. The fall and spring semesters have been
was moved by Dr. Huffman and seconded by Ms. Burkart to approve the consent
agenda, as presented. Motion passed by voice vote.
following items were approved in the consent agenda:
– February 7, 2013 Special Board Meeting and February 19, 2013 Board Meeting
of the Bills
Fund - $949,599.78; Operations and Maintenance Fund - $138,323.94; Operations
& Maintenance (Restricted Fund) - $123,330.40; Auxiliary Fund - $45,667.47;
Restricted Fund - $37,709.07; and Liability, Protection and Settlement Fund - $27,033.45
the stipends for the pay periods ending February 9, 2013 and February 23, 2013
Dr. Corcoran reported the construction of the
Community Technology Center continues to move along as planned. Mechanical/electrical/plumbing
insulation and painting is in progress. Some of the first floor drywall will be
completed soon, and stairwell framing and light installation has begun.
Geothermal pumps 1 & 2 start-ups took place on March 18, boilers and boiler
pumps start-ups are scheduled for March 29, and water source heat pump start-up
will occur around April 1. On the east campus, the addition to the auto and
welding facility is progressing nicely and the new maintenance building is
ready for occupancy—in fact, the contractor is waiting on the weather to move
forward with adding gravel to the driveway and then maintenance will begin
moving in. The circle drive drop-off area will close around April 1. The March
8th Career Day Expo held at IVCC was a terrific success. This
program benefits hundreds of students in the area thanks to the partnership
that exists between the College and Starved Rock Associates for Vocational and
Technical Education, Illinois Valley Building and Construction Trades Council,
and the Illinois Valley Labor Management Committee. Dr. Corcoran thanked
Danielle Stoddard and IVCC’s partners in education (Jeannette Maurice and Mary
Stouffer both from SRAVTE) on a job well done. Chris Herman has advised Dr.
Corcoran that the FY12 performance report for Project Success has been received
and his staff did an outstanding job of meeting all performance objectives such
as persistence rate (81%), good academic standing (88%), graduation (56%) and
transfer rates (59%). Overall, 162
participants were well served which places IVCC in a great position for all
future grant-writing competition. Cynthia Cardosi, Diane Scoma, Theresa Bowen
and Mr. Herman were commended for their hard work on behalf of our Project
Success students. Marianne Dzik advised Dr. Corcoran of several updates within the
English, Math and Education division:
from the Honors Program and Sigma Kappa Delta along with sponsors Kim Radek,
Nora Villarreal, and Adam Oldaker attended the play JULIUS CEASAR at the
Chicago Shakespeare Theater on February 27.
Schultz was in charge of organizing the region’s high school math competition
held at IVCC on February 23. Seven high
schools and approximately 180 students participated. IVCC faculty and calculus students assisted.
March 1, the English Department hosted the annual Writing Competition. Randy Rambo chaired this event and was
assisted by English instructors. Six
high schools participated with 15 students taking part in the essay competition
and 16 students in the journalism competition.
February 23rd Irish Night program was a success thanks to Fran
Brolley, Donna Swiskoski and Sue Monroe. The feedback from those in attendance
was fabulous. Dr. Corcoran thanked those who supported the IVCC Foundation’s
top annual fund-raising event. And
finally, both IVCC’s women’s and men’s basketball teams had very successful
seasons. The Lady Eagles ended with a 22 – 9 record and Arnisha Thomas was
named Arrowhead Conference MVP. The
men’s record was 18 – 11 and Alec Schwab was a National Junior College Athletic
Association All-American nominee. Dr. Corcoran congratulated Coaches Cinotte
and Canale and their assistants on their ability to recruit locally and win
Dr. Huffman indicated the Audit/Finance
Committee meeting will be held on Monday, April 1 at 5:30 p.m. in the Board
Mr. Mallery attended the ICCTA Board of
Representatives meeting held in Lombard on March 8 and 9. He noted some community colleges are raising
tuition and using it to offset capital improvements. Lake County has looked into a variable rate
on tuition and is concentrating on high cost programs. Kaskaskia indicated that 70 percent of the
high school students in their district who attend college choose
Kaskaskia. Spoon River keeps their
tuition at 1/3 of Western Illinois University’s tuition. ICCTA is raising their dues by 2 percent largely
due to the City Colleges refusing to pay their dues. ICCTA also approved a loan to the Presidents
Council to continue their operations and meetings. The Governor has recommended a 6.1 percent
decrease in state community college funding in FY2014. In regard to the Affordable Care Act, a labor
group from Oakton College presented their case and believes some colleges are
acting too soon in reducing part-time faculty loads. The IRS is having a meeting on April 23 on
the look-back period. The deadline date
for the nomination of ICCTA awards (Paul Simon Student Essay Contest, Outstanding
Full-time Faculty, Outstanding Part-time Faculty, and Business/Industry
Partnership) is Friday, March 29, 2013.
Monetary Award Program (MAP) applications were suspended on March
1. The Illinois Student Assistance
Commission reported a waiting list of 170,000 students for MAP grants. The strategy is to continue lobbying for MAP
by sharing stories of people, case by case. Mr. Mallery reviewed legislative
issues that were discussed at the meeting.
HB 943 and SB1692 deals with FOIA requests, which would include
foundations and athletic programs. ICCTA
was opposed to these bills because of the impact it would place on the
foundations and athletic programs. There
are two bills in regard to the back-door referendum which will reduce the
required signatures from 10 percent of the voting population to 5 percent. This could make it easier for someone to
collect the appropriate number of signatures to require a referendum. HB 2746 deals with a property tax freeze for
three years. Property tax freezes are
tied to the state university retirement.
ICCTA opposes this bill. ICCTA has proposed a better solution for the
pension plan. SURS has adopted and
agreed to a pension proposal which Mr. Mallery distributed. The plan is a stand-alone plan and would meet
the goal of the State. The State would
be completely relieved of its funding for the pension plan. Some legislators believe this would be a
diminishment of benefits and would not pass the constitutionality test. Dr. Huffman would like to see 10 to 12 years
of fazing in for the college to pick up the funding responsibility. He would propose consideration of giving the
community college the ability to levy a tax for the purpose of funding the
pension plan. Lobby Day is May 1 in
REQUEST – LATERAL FILE CABINETS FOR COMMUNITYTECHNOLOGY
It was moved by Dr. Huffman and seconded by
Dr. Driscoll to authorize the purchase of lateral file cabinets for Phase 1 of
the Community Instructional Center from Henricksen, through the Illinois Public
Higher Education Cooperative, at a cost of $14,498.36. Motion passed by voice vote.
2013 ICCTA OUTSTANDING FACULTY AWARD
NOMINATION – ABHIJEET BHATTACHARYA
was moved Mr. Solon and seconded by Mr. Mallery to nominate Abhijeet Bhattacharya,
Economics Instructor and the 2013 recipient of IVCC’s Stephen Charry Memorial
Award for Teaching Excellence, for the Illinois Community College Trustees
Association’s Outstanding Faculty Award.
Motion passed by voice vote.
OUTSTANDING PART-TIME FACULTY MEMBER AWARD NOMINATION –
was moved by Dr. Huffman and seconded by Ms. Burkart to nominate Cathi Nelson,
Part-time Instructor and Peer Tutoring Coordinator, for the Illinois Community
College Trustees Association’s Outstanding Part-time Faculty Member Award. Motion passed by voice vote.
It was moved by Mr. Solon, seconded by Ms.
Burkart, and carried unanimously to adjourn the meeting at 9:28 p.m.