October 3, 2012 Facilities Committee Meeting Committee Meeting Minutes
Facilities Committee of the Board of Trustees of Illinois Valley Community
College District No. 513 met at 6 p.m. on Tuesday, October 3, 2012 in the Board
Room (C307) at Illinois Valley Community College.
David O. Mallery, Chair
Dennis N. Thompson
Others Physically Present:
Roelfsema, Vice President for Business Services and Finance
Interim Vice President for Learning and Student Development
Director of Facilities
The meeting was called to order at 6:25 p.m. by Mr.
HEALTH, AND SAFETY PROJECTS FOR TAX YEAR 2012
The IVCC Operations Committee and
the architect have reviewed three projects identified for the 2012 Tax Year. It is anticipated that the 2012 PHS levy will
generate approximately $1.365 million in revenue. A listing of potential capital improvement
projects that have been prioritized was shared with the Facilities
The first PHS project is Building
C boiler room upgrades. The boilers in
Building C doubled in size several years ago to save money for the
campus. There is still a boiler in Building A, but
the boiler in Building E was removed.
The boiler in Building A is constructed with welded/flanged connections
and utilizes gate valves to control water flow through the system. No
issues with system integrity have been
encountered. Piping in Building C boiler
room is connected with Gruvlok compression fittings and utilizes
valves to control system water flow.
There have been performance issues with both the fittings and
valves. The safety of the staff and
integrity of the boilers are a concern.
The College would like to replace piping and valves in the Building C
boiler room to match the proven construction in the Building A boiler
room. The total cost of this project is $656,120. There was consensus
among the committee
members to recommend the upgrades to the whole Board.
The second PHS project is
facility door hardware/keying upgrades. The
College is incorporating a restricted key/keyway door lock system for increased
campus security with the construction of the Community Technology Center and
the east campus renovations. The
like to replace the remainder of
the locksets and cylinders throughout the main campus (Buildings A, B, C, D, E,
and G) and east campus (Buildings H and J) to match the key/keyway door lock
system being used in the CDB project.
This would provide a new level of security. The keys for the new system will be cut on
campus using a computerized keying machine to control duplication. Card readers will remain for classrooms and
entrances. The keys for the new system
will be for offices. The total cost of
this project is $547,239. There was
consensus among the committee members to recommend this project to the whole Board.
The third PHS project is the
exterior egress concrete replacement.
The College has concrete emergency stairs located at the exterior of
Buildings A, B, D, E, and G. The stairs,
landings, and associated sidewalks are starting to settle, crack, spall,
crumble due to age and years of water infiltration which poses a slip
students, faculty, and staff that use these exits. The total cost of
this project is $162,018. There was concern regarding the cost of this
project. The architect noted the expense
was due to conveying and pumping the concrete around to hard-to- reach
and tying the landings into the existing walls.
The architect did bring in a consultant from Vissering construction to
review the project and the estimate. There was consensus among the
members to recommend this project to the whole Board.
It was suggested to start much
earlier on identifying PHS projects so that board members can tour the projects
being recommended. Pictures should then
be provided to board members who are unable to take the tour.
COMMUNITY TECHNOLOGY CENTER RECOGNITION PLAQUES
Two plaques were presented that
will be located inside the main entrance of the Peter Miller Technology
Center. Three plaques were presented to
the Audit/Finance Committee and from a cost stand point the committee felt the
third plaque was not necessary. The first
plaque is specified in the Capital Development Board project and identifies the
two individuals for whom the building is named and also lists the names of
current board members, the college president, and attorney. The second plaque identifies two state
legislators, staff members who have contributed to the project, and former board
members involved with the planning and design of the project. This plaque will be paid for from College
funds at an estimated cost of $2,500.
There was consensus among the committee members to recommend the two
plaques to the whole Board.
It was moved by Mr. Thompson, seconded by Mr. Mallery,
and carried unanimously to adjourn the meeting at 6:39 p.m. Motion passed by voice vote.