October 3, 2012 Facilities Committee Meeting Committee Meeting Minutes

The Facilities Committee of the Board of Trustees of Illinois Valley Community College District No. 513 met at 6 p.m. on Tuesday, October 3, 2012 in the Board Room (C307) at Illinois Valley Community College.


Committee Members Physically Present:
David O. Mallery, Chair
Dennis N. Thompson

Members Absent:
Leslie-Anne Englehaupt

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Interim Vice President for Learning and Student Development
Gary Johnson, Director of Facilities
Paul Basalay, Architect
Kurt Rimmele, Architect


The meeting was called to order at 6:25 p.m. by Mr. Mallery.


The IVCC Operations Committee and the architect have reviewed three projects identified for the 2012 Tax Year.  It is anticipated that the 2012 PHS levy will generate approximately $1.365 million in revenue.  A listing of potential capital improvement projects that have been prioritized was shared with the Facilities Committee. 


The first PHS project is Building C boiler room upgrades.  The boilers in Building C doubled in size several years ago to save money for the campus.  There is still a boiler in Building A, but the boiler in Building E was removed.  The boiler in Building A is constructed with welded/flanged connections and utilizes gate valves to control water flow through the system.  No issues with system integrity have been encountered.  Piping in Building C boiler room is connected with Gruvlok compression fittings and utilizes butterfly valves to control system water flow.  There have been performance issues with both the fittings and valves.  The safety of the staff and integrity of the boilers are a concern.  The College would like to replace piping and valves in the Building C boiler room to match the proven construction in the Building A boiler room.  The total cost of this project is $656,120.  There was consensus among the committee members to recommend the upgrades to the whole Board.


The second PHS project is facility door hardware/keying upgrades.  The College is incorporating a restricted key/keyway door lock system for increased campus security with the construction of the Community Technology Center and the east campus renovations.  The administration would

like to replace the remainder of the locksets and cylinders throughout the main campus (Buildings A, B, C, D, E, and G) and east campus (Buildings H and J) to match the key/keyway door lock system being used in the CDB project.  This would provide a new level of security.  The keys for the new system will be cut on campus using a computerized keying machine to control duplication.  Card readers will remain for classrooms and entrances.  The keys for the new system will be for offices.  The total cost of this project is $547,239.  There was consensus among the committee members to recommend this project to the whole Board.


The third PHS project is the exterior egress concrete replacement.  The College has concrete emergency stairs located at the exterior of Buildings A, B, D, E, and G.  The stairs, landings, and associated sidewalks are starting to settle, crack, spall, and crumble due to age and years of water infiltration which poses a slip hazard to students, faculty, and staff that use these exits.   The total cost of this project is $162,018.  There was concern regarding the cost of this project.  The architect noted the expense was due to conveying and pumping the concrete around to hard-to- reach places and tying the landings into the existing walls.  The architect did bring in a consultant from Vissering construction to review the project and the estimate. There was consensus among the committee members to recommend this project to the whole Board.


It was suggested to start much earlier on identifying PHS projects so that board members can tour the projects being recommended.  Pictures should then be provided to board members who are unable to take the tour.



Two plaques were presented that will be located inside the main entrance of the Peter Miller Technology Center.  Three plaques were presented to the Audit/Finance Committee and from a cost stand point the committee felt the third plaque was not necessary.  The first plaque is specified in the Capital Development Board project and identifies the two individuals for whom the building is named and also lists the names of current board members, the college president, and attorney.  The second plaque identifies two state legislators, staff members who have contributed to the project, and former board members involved with the planning and design of the project.  This plaque will be paid for from College funds at an estimated cost of $2,500.  There was consensus among the committee members to recommend the two plaques to the whole Board.



It was moved by Mr. Thompson, seconded by Mr. Mallery, and carried unanimously to adjourn the meeting at 6:39 p.m.  Motion passed by voice vote.