September 27, 2012 Planning Committee Meeting
Planning Committee of the Board of Trustees of Illinois Valley Community
College District No. 513 met at 6 p.m. on Thursday, September 27, 2012 in the Board
Room-C307 at Illinois Valley Community College.
Michael C. Driscoll, Committee Chair
Melissa M. Olivero
Others Physically Present:
Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Interim
Vice President Learning and Student Development
Institutional Research Director
The meeting was called to order at 6 p.m. by Dr.
COMMUNITY COLLEGE SURVEY OF STUDENT ENGAGEMENT (CCSSE)
This survey is designed to
provide information on student engagement as a measure of institutional
quality. Research indicates the more a
student is engaged in educational activities, the more likely the student will
reach his/her educational goals. There
are five benchmark categories. Only one
category (Student Effort) increased significantly, while the others are seeing
declines. IVCC is average on many of the
categories, but previously it was above average. The College is trending in the wrong
direction and plans to fix the problems so that it is not below average. The most prominent declines are in the
Academic Challenge and Student-Faculty Interaction benchmarks. Bob Mattson has already shared the questions
in the Student-Faculty Interaction category with the faculty. The results of this survey will be
disseminated within the College to committees and teams, including Strategic Leadership
& Planning and Teaching and Learning, to both celebrate successes and work
towards remedying poor or currently declining results. The results have been discussed in depth with
the deans and Bob Mattson has begun to present them to the instructors in each
division at their division meetings. The
in-service in the spring semester will be devoted to the sum of the feedback
from the separate divisions. Themes and
issues will be identified and prioritized.
From this discussion, the College may need to provide faculty
professional development and look at student support services. Dr. Driscoll suggested generating Key
Performance Indicators for the categories of Academic Challenge and
NATIONAL COMMUNITY COLLEGE BENCHMARKING PROJECT REPORT
The National Community College
Benchmarking Project allows the 267 participating colleges an
compare themselves with others on over 140 measures. At IVCC,
comparisons are made between its
recent history and comparisons with its cohort.
Form 1 is institutional information.
Unemployment for the IVCC district continues to be higher than others,
which partially explains the shift in credits away from transfer courses
technical/career and developmental. Form
2 is the proportion of students that completed a degree or certificate
transferred within three years. IVCC
should tout the percentage of students who have completed, transferred,
completed or transferred in both three- and six-year timeframes. IVCC
sits in the top 15 percent in this
category. Enrollment success rates,
persistence and completion are other big issues. Bob Mattson is
gathering information on the
percentage of students who attend college after completing high school.
IVCC receives over 30 percent of the high
school graduates in the district. Next
month there will be a new high school-to-college success report by ACT
ICCB. Along with this, IVCC has
initiated a high school-to-college report.
It provides how well students did on placement tests and ACT and how
well they did on certain IVCC courses.
These reports were passed out to high school faculty to discuss how the
scores could improve. Institutional Research
is trying to gather information for the last five years to see how many
graduated from high school and how far they went with their education.
The goal is to submit the list of names so
that all high schools will participate.
A lot of them do not want to share this information. They feel they are
sending a lot more students
to college, but only 50 percent are receiving a degree. One high school
is adding this information to
their key performance indicators. Dr.
Driscoll noted that Form 8 – Credit Developmental/Remedial Course
Success Rates is one of the biggest focus areas for IVCC. Enrollee
success rates are all between 60-70
percent. If the College passes too many
students before they are ready, then the completer-rate decreases. The
College is trying to balance both and
enrollee success rates and the completer-success rates. The goal is to
keep the bar high so that the
students have a greater chance in subsequent courses. Marianne Dzik has
a few initiatives to
improve the numbers – MyMathLab and MyMathTest.
The College is hoping to initiative another pilot program of MyMathTest
in a larger or smaller private school.
It was tried in a public school, but the motivation was not there to
follow through. A lab instructor was
available at Marquette Academy and that may be one reason why it was
successful. Two of IVCC’s part-time instructors decided
to do a flex classroom for developmental math.
Instead of the typical lecture class where the professor lectures and
then assigns homework, the students will be assigned homework online and
when they come to class, they will complete the problems with the
instructor. The students are responding
positively. If it is successful, the
instructors will share their techniques.
Form 14A – Market Penetration:
Credit and Non-credit Students – This continues to remain high. IVCC’s
enrollments are decreasing. The high school population is decreasing
the Dislocated Workers Center funding is less. In comparison with other
community colleges, the average decrease in enrollments is around eight
and IVCC is at ten percent. IVCC is at
the lower end of the percentage of the district served. IVCC’s cost per
credit hour is the lowest in
PROGRAM REVIEW REPORT
The Program Review Report was
submitted to the Illinois Community College Board. Programs are reviewed and evaluated on a
five-year cycle. The program coordinator
is the writer and the administration is the editor. There were no programs that were revisited
this year. In the area of best
practices, the Natural Science Lab was highlighted for its major renovation and
how the changes impacted the learning environment and curriculum in this
area. Dr. Driscoll noted that some
programs identified opportunities for improvement while others did not. From an administrative standpoint, Dr.
Driscoll suggested that each program have at least one mandatory reason for
improvement. It was noted the yearly
review with the deans includes input from advisory committees and what their
action plan is for the next year. The
program coordinators did not include this in their report. Dr. Driscoll specifically pointed out the Computer
Numerical Control (CNC) program. The
College is building a Community Technology Center and soon to have state-of-the
art manufacturing equipment donated and the high school students probably have
no knowledge of this. An action plan for
this program would have been marketing the new Center and the new equipment. This is a great opportunity for the College
to reach out and recruit students interested in this program. It was noted that the Program Review Report
was submitted in the beginning or middle of May and written before the College
knew of the donation but his point was well taken and there will be plans to
act on this. Each year the College must
select an academic discipline, a cross-disciplinary program area, and look at
an academic service. This year the
academic discipline was oral and written communication. The narrative was written by two deans since
English is in one division and speech in another. They talked about their disciplines and what
has been done and what is being pursued to address the developmental issues. The speech department talks about the changes
made in the pedagogy of teaching speech.
There is not a lot of change in the content but change in how it is
taught to achieve better outcomes. The
cross-disciplinary program area was in general education. Rick Pearce was the writer and was very
involved in the projects related to the Illinois Articulation Initiative
state-wide. The report looks at general
education assessment and the struggles associated with this because is it a
qualitative assessment vs. quantitative assessment. Grades are a measurement of performance and
the College needs to have measures in regard to students actually learning – a
system of action research in the classroom based on a pre-test, pro-test
situation or putting together a portfolio and assessing the students from the
beginning of the course to the end.
Faculty have some freedom in how they choose to assess. Themes have evolved that faculty may need
development regarding assessment and changes may be needed in the curriculum. Some of this led to the alternative semester
which is being piloted for students who do not place in college-level courses. There is a nation-wide push for
assessment. The academic service that
was reviewed was the admissions, records, and registration area. Mark Grzybowski put together a number of
improvements to actually measure the success of their services. He initiated some restructuring and cross
training so staff have increased availability to take on different tasks for
better customer service and better outcomes.
This area is looking at what kind of information needs to be posted on
the website, and security and student records, all issues of concern. They are also looking at their department
goals to make them more measurable.
At the recent strategy forum the
more the College has these discussions and the more the Institutional Research
department meets with different groups, it helps to enhance communication
across the College. An earnest effort is
being made for people to receive more information.
It was moved by Ms. Olivero, seconded by Dr. Driscoll,
and carried unanimously to adjourn the meeting at 7:49 p.m.