APPROVAL OF AGENDA
It
was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as
presented. Motion passed by voice vote.
PUBLIC COMMENT
None.
SECRETARY
PRO-TEM
In
the absence of Leslie Englehaupt, Dr. Larry Huffman volunteered to serve as
Secretary Pro-Tem.
CAMPUS UPDATE – EMPLOYEE
DEMOGRAPHICS REPORT (GLENNA JONES)
Glenna
Jones, Director of Human Resources, took percentages for each racial or ethnic
group from a Southern Illinois University-Edwardsville 2011 study for the IVCC
district and compared this data with IVCC’s spring 2012 student population and
employee data. In the White,
non-Hispanic category, there was not a significant change over the last three
years in relation to the district, students, or employee population, but there was
a higher percentage of students as compared to the district population and considerably
higher than IVCC’s employee population.
The Black, non-Hispanic category also reflected a higher percentage of
students as compared to the district population and our employee
population. The percentage of the
district population for the Asian, Native Indian/Alaskan Native, Native
Hawaiian/Pacific Islander and two or more races increased significantly and
this could be the result of more accurate data from the 2010 census, with only
a slight increase in student population and slight decrease in employee
population. This category also
fluctuates more because some students and employees choose not to share their
race/ethnicity. IVCC’s employee population
reflects a greater percentage of females than the student and district population. Ms. Jones reviewed the hiring process and how
positions are advertised based on the type of position open. A larger percentage of the FY12 open
positions were filled with minority individuals when compared to FY11. The applicant pool was 7.2 percent minority
and IVCC’s hires were 6.7 percent minority, all from the Hispanic category.
Potential retirees were evaluated and based on the data for full-time employees
who have at least 10 years of service and are age 45 or older, 41 faculty, 47
support staff, and 11 administrators may retire within the next 10 years. Of the 13 employees who retired in FY12, nine
were full-time. Human Resources is also
responsible for the Professional Development activities. The next development event is the employee Professional
Enrichment Day on Friday, October 5.
Upward evaluations are conducted annually in the fall to provide data to
assist in coaching the direct supervisor during his/her mid-year review. Ms. Jones was recently appointed the
College’s Ethics Officer and she is responsible for resolving ethical dilemmas
and providing training to maintain an ethical environment. She is also chair of the newly formed
Wellness Committee which has established goals for the next year and is ready
to kick off the program on October 1 with a variety of activities.
CONSENT AGENDA
It
was moved by Dr. Driscoll and seconded by Dr. Huffman to approve the consent
agenda as presented. Motion passed by voice vote.
The
following items were approved in the consent agenda:
Approval
of Minutes
– August 21, 2012 Board Meeting
Approval
of the Bills
- $1,933,549.16
Education
Fund - $987,923.04; Operations and Maintenance Fund - $189,095.00; Operations
& Maintenance (Restricted Fund) - $40,355.38; Auxiliary Fund - $363,351.86;
Restricted Fund - $52,727.29; Audit Fund - $7,500.00; and Liability, Protection
and Settlement Fund - $292,596.59
Treasurer’s
Report
Personnel
Approved
the stipends for the pay periods ending August 11, 2012 and August 25, 2012
Purchase
Request – Computers to Upgrade the Computer-Aided Drafting Lab
Approved
to purchase 26 Dell computers for the amount of $17,914
Consortium
Purchase – Rock Salt
Approved
to purchase 280 tons of rock salt from Cargill Incorporated Salt Division
through the Illinois Department of Central Management Services at $59.75 per
ton, delivered, for a total of $16,730
Bid
Results – Multi-Purpose Paper
Accepted
the bid of $25,104.42 for multi-purpose paper from Midland Paper
PRESIDENT’S
REPORT
Dr. Jerry Corcoran gave a construction update provided by Cheryl
Roelfsema: Work
on the first floor layout of mechanical piping in the Peter Miller Community
Technology Center is in progress; concrete masonry unit partitions (CMUs) will
be complete by September 24; and metal framing started today. On the second
floor, HVAC duct work began September 7; interior metal framing is in progress;
and mechanical piping and plumbing rough-in has begun. Also, storm water
detention pond excavation could be complete this week; plantings in the pond
and geothermal field will start at the end of September; weather barrier
installation will start next week; precast detailing and caulking is complete;
roofing continues; window framing started September 12; and masonry will be
complete the week of September 24. Overall, the contractor for this project,
George Sollitt Construction Company, is doing a phenomenal job. Phase 2 asbestos abatement in Buildings 5
& 10 is complete and excavation for the maintenance facility will begin Thursday,
September 20. Spirit Day activities held
in the courtyard on September 12 were the best yet. The weather was ideal, the students
had a great time and Dr. Corcoran heard absolutely nothing but good things about
the program from everyone. Mike Phillips will be
presenting a paper to Geological Society Association annual conference
attendees in November. The title of his work is “An expedition to the Capitol:
Working with lawmakers to ensure legislation incorporates the geosciences
perspective.” Dr. Corcoran congratulated Mike on his scholarly work. Fran
Brolley, Donna Swiskoski, and Sue Monroe are planning two outstanding IVCC
Foundation events for Thursday, September 20: from 5 until 6 p.m., the
Foundation will be rededicating the donor wall between Buildings C and E followed
by the annual scholarship recognition event beginning at 6 p.m. in the
gymnasium. In the 4.5 years since being appointed president, Dr. Corcoran has
really enjoyed attending Foundation events and watching special, lifelong
relationships develop between the College’s donors and the beneficiaries of
their generosity. Since being chartered in 1976, the Foundation has awarded
$1.9 million to 3,300 students.
COMMITTEE
REPORTS
A Facilities Committee meeting is scheduled
for Wednesday, October 3 at 6 p.m. and an Audit/Finance Committee meeting is
scheduled for Tuesday, October 9 at 6 p.m.
A Planning Committee meeting will need to be scheduled. It was tentatively set for Thursday, September
27 at 6 p.m. Committee members will
check their calendars and if a majority can attend, Jeanne will send out a
notice. A meeting of the Closed Session
Minutes Committee needs to be scheduled.
Jeanne will contact the committee members and schedule a meeting in
early October so a recommendation can be presented at the October board
meeting.
Board members were reminded to have their
IVCC Board sticker in their car window when attending meetings on campus. It was noted that their stickers are getting
brittle and need to be replaced.
Security will be notified and new stickers will be ordered.
PURCHASE
REQUEST – SQL MIGRATION SERVICES FOR THE UPDATE OF THE COLLEAGUE ADMINISTRATIVE
SYSTEM
It was moved by Dr. Huffman and seconded by
Ms. Olivero to purchase services from Ellucian for the update of the Colleague
administrative system in the amount not to exceed $109,375. Motion passed by voice vote.
PURCHASE
REQUEST – HARDWARE, SOFTWARE, AND SERVICES FOR THE UPDATE OF THE COLLEAGUE
ADMINISTRATIVE SYSTEM
It was moved by Dr. Huffman and seconded by
Ms. Burkart to purchase hardware, software, and services from American Digital
for the update of the Colleague administrative system in the amount of $62,406
and to purchase software from CDW-G for the update of the Colleague
administrative system in the amount not to exceed $15,000. Motion passed by voice vote.
PURCHASE
REQUEST – HARDWARE FOR EXPANSION OF THE VIRTUAL DESKTOP INFRASTRUCTURE (VDI)
PILOT PROJECT TO PRODUCTION
It was moved by Dr. Driscoll and seconded
by Dr. Huffman to purchase hardware from Dell for the expansion of the Virtual
Desktop Infrastructure in the amount of $31,855. Motion passed by voice vote.
BID
RESULTS – CASH FARM LEASE
It was moved by Dr. Huffman and seconded by
Ms. Olivero to accept the bid in the amount of $366.00 per acre from Luke Holly
- Granville, Illinois for the cash lease of 149.48 acres of farmland. Motion passed by voice vote.
ACADEMIC
CALENDARS FOR SUMMER 2013, 2013-2014 AND 2014-2015
It was moved by Dr. Huffman and seconded by
Ms. Burkart to approve the academic calendars for Summer 2013 and academic
years 2013-2014 and 2014-2015, as presented.
The request to modify the Summer 2013 schedule which, was approved by
the Board in 2010, would change the Summer D term from a 4-week term to an
eight-week term that would begin immediately following the conclusion of the
Summer A term. Motion passed by voice
vote.
ECONOMIC
DEVELOPMENT ADMINISTRATION (EDA) GRANT CORRECTION
It was moved by Dr. Driscoll and seconded
by Dr. Huffman to approve the Resolution of Support and Commitment of Funds to
file a grant application with the U.S. Economic Development Administration
(EDA) in the amount of $1,592,000.
Motion passed by voice vote.
RESOLUTION
DESIGNATING DATE, TIME AND PLACE FOR FILING BOARD OF TRUSTEE NOMINATING
PETITIONS
It was moved by Ms. Olivero and seconded by
Dr. Huffman to adopt the following Resolution:
WHEREAS,
an election is to be held in Community College District No. 513 on April 9,
2013, for the election of two trustees to the Board for a full term of six
years each; and,
WHEREAS,
the Election Code and the Public Community College Act direct the Board
Secretary to perform certain functions with respect to the receipt and filing
of nominating petitions and statements of candidacy, or to designate a
representative to perform such functions; and,
WHEREAS,
the Board finds it convenient and necessary to designate a member of the
College staff to represent the Board Secretary in the performance of such
functions, and at the request of and with the concurrence of the Board
Secretary, the Board desires to designate the Secretary to the Board of
Trustees as such representative;
NOW, THEREFORE, BE IT RESOLVED BY
THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 513, COUNTIES OF
LASALLE, BUREAU, PUTNAM, DEKALB, MARSHALL, GRUNDY, LEE, AND LIVINGSTON, as
follows:
Section 1. The
place for receiving and filing nominating petitions and statements of candidacy
for the election to be held on April 9, 2013 is hereby designated as Room
Number C301, Illinois Valley Community College, 515 N. Orlando Smith Road,
Oglesby, Illinois 61348.
Section 2. Pursuant
to the authority conferred by the Public Community College Act, the Board
hereby designates Jeanne Hayden, Secretary to the Board of Trustees of Illinois
Valley Community College, to represent the Secretary in the performance of the
Secretary’s duties with respect to the receipt and filing of nominating
petitions and statements of candidacy.
Section 3. The
designated representative’s office will be open for the receipt and filing of
nominating petitions and statements of candidacy between 8 a.m. and 4:30 p.m.,
Monday through Friday from December 17 through December 21, 2012 and between 8
a.m. and 5 p.m. on Monday, December 24, 2012.
Section 4. The
procedure to be followed by the designated representative of the Secretary for
the receipt and filing of nominating petitions and statements of candidacy
shall be substantially as follows:
a)
The designated
representative of the Secretary shall receive petitions in the order
presented. She will mark upon each the
date and hour received and the numerical order in which they were received. All petitions filed by persons waiting in
line as of 8 a.m. on December 17, 2012, shall be deemed filed as of 8 a.m. Petitions filed by mail and received in the
office of the local election official in the first mail delivery or pickup on
the first day of filing shall be deemed simultaneously filed as of 8 a.m. on
December 17, 2012. All petitions
received thereafter shall be deemed filed in the order of actual receipt.
b)
Where two or
more petitions are received simultaneously at the opening hour of the filing
period, the designated representative of the Secretary shall break ties and
determine the order of filing by means of a lottery, as provided by the
Election Code.
Motion passed by voice vote.
ITEMS
FOR INFORMATION
Dr. Corcoran noted the memo from Dr. Morris
regarding the discontinuation of the IVCC intramural program is due to the
limited number of students participating and the need to reduce athletic
expenses. Since the memo has been
written, the Peru YMCA has contacted the administration regarding opportunities
for partnerships in this area and the matter is being explored.
TRUSTEE
COMMENT
Ms. Britney Burkart attended the ICCB/SAC
meeting in Springfield this past weekend.
She is serving on the outreach committee and they have identified
anti-bullying and suicide prevention as a state-wide awareness and fundraiser. A decision on what activities will be pursued
will take place at their next meeting in November. The Student Government Association has met
and identified goals for the year. They
will begin working on these goals by promoting fundraisers and events across
the campus.
CLOSED
SESSION
It was moved by Ms. Olivero and seconded by Dr.
Huffman to convene a closed session at 7:17 p.m. to discuss 1) the appointment,
employment, compensation, discipline, performance, or dismissal of specific
employees of the public body; 2) pending litigation; and 3) closed session
minutes. Motion carried by voice vote.
Mr. Mallery entered the meeting telephonically at
7:21 p.m.
After a short break, the Board entered closed
session at 7:21 p.m. On a motion by Dr.
Driscoll and seconded by Dr. Huffman, the regular meeting resumed at 8:07 p.m. Motion passed by voice vote.
CLOSED
SESSION MINUTES
It was moved by Dr. Driscoll and seconded by Dr.
Huffman to approve and retain the closed session minutes of the August 21, 2012
meeting. Motion passed by voice vote.
Mr. Mallery indicated he was unable to attend the
ICCTA meetings this past weekend due to work.
It was moved by Ms. Burkart, seconded by Ms.
Olivero, and carried unanimously to adjourn the meeting at 8:10 p.m.