July 17, 2012 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Tuesday, July 17, 2012 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Dennis N. Thompson, Chair
Melissa M. Olivero, Vice Chair (entered the meeting at 6:47 p.m.)
Michael C. Driscoll
Larry D. Huffman
David O. Mallery
James A. Narczewski (entered the meeting at 6:38 p.m.)
Britney Burkart, Student Trustee

Members Absent:
Leslie-Anne Englehaupt, Secretary

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Lori Scroggs, Interim Vice President for Learning and Student Development
Walt Zukowski, Attorney


In the absence of Leslie Englehaupt, Dr. Michael Driscoll volunteered to serve as Secretary Pro-Tem.



Dr. Jerry Corcoran requested Item 14. – Faculty Appointment-Nursing Instructor be removed from the agenda as the administration has decided to extend the search.  It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda, as amended. Motion passed by voice vote.



Dr. Jerry Corcoran led a moment of silence in honor of Mary J. Schmoeger, Mother of Jeanne Hayden and resident of Oglesby, who passed away on June 23rd at the age of 91.






It was moved by Dr. Huffman and seconded by Ms. Burkart to approve the consent agenda as presented. Motion passed by voice vote.  Dr. Huffman abstained from voting on the June 19, 2012 Board minutes due to his absence at that meeting.


The following items were approved in the consent agenda:


Approval of Minutes – June 19, 2012 Board Meeting


Approval of the Bills - $1,333,830.42

Education Fund - $1,050,856.19; Operations and Maintenance Fund - $57,730.54; Auxiliary Fund - $41,710.79; Restricted Fund - $154,037.21; and Liability, Protection and Settlement Fund - $29,495.69.


Treasurer’s Report



Approved the stipends for the pay periods ending June 2, 2012; June 16, 2012; and June 30, 2012.



Dr. Corcoran reported the slope maintenance project is essentially complete and the work that has been done to repair slopes and ravines on the north side of the campus is very impressive. Although the cost for this project was around $130,000, it was great use of ICCB Capital Renewal funds. Dr. Corcoran congratulated Cheryl Roelfsema, Gary Johnson, the College’s architect and engineers on a job well done.  Dr. Corcoran reported the parking lot repair project began late last week and it is close to being completed.  The administration is very pleased with the results. The administration is also happy with the progress made so far on construction of the Peter Miller Community Technology Center:  over the next month underground electrical work, steel columns and metal decking should be complete; slab on grade should be poured; and precast concrete erection and roofing should begin. Also within the next month the geothermal horizontal loop should be finished. Overall, everyone is seeing lots of change on the campus and there’s a lot of excitement about what these changes will mean in terms of the College’s ability to provide high quality instruction and service in first-class facilities with cutting-edge technology. Dr. Lori Scroggs has provided the following update on two grants that she and her team successfully pursued.

Darden Restaurants Grant (parent company for Red Lobster & Olive Garden) - The IVCC Foundation was invited to apply for a $1,000 grant to improve college access/readiness by Red Lobster Manager, Chris Berger.  Marianne Dzik and Tina Hardy created the program, which includes four workshops with DePue High School Juniors held both at the College and DePue High School.  Workshops include: 1) a review of “college knowledge” info on paying for college along with a tour of IVCC; 2) Career Cruising career exploration and preparation for college placement testing; 3) development of a college readiness plan; 4) learning about Darden Restaurant Careers.

Digital Divide Grant (IL Dept of Commerce & Economic Opportunity). IVCC was awarded $16,000 to improve access to jobs and higher education for populations with limited access to technology. An IVCC team composed of Jamie Gahm and Gail Divan in Continuing Education and Business Services, Joel Torbeck, DWC, Carrie Folken from BEST, Inc., Maria Moreno, Learning Technologies, and Sara Escatel from Adult Education created a program that will be housed at the Streator Community Center and provide staffed computer access for targeted populations, including BEST clients and area GED students. Participants will have computer lab access plus access to no-cost instruction in Understanding Basic Computers, Internet & Email, and Basic Word Processing & Spreadsheets. Courses will emphasize lessons and examples that help participants learn job skills and prepare work or school materials, leading to greater opportunities through employment or enrollment in further college courses.  Reed Wilson and Dr. Corcoran met with Representative Frank Mautino this morning in order to bring him up to speed on the building project and also to say thanks for his influence in IVCC being one of eight community colleges receiving a special grant of $46,500 to help offset the elimination of the Illinois Veteran’s Grant. Dr. Corcoran reminded the Board that the LPN pinning ceremony is scheduled for Wednesday, July 25th at 5 p.m. in the gymnasium. He asked board members to notify Jeanne Hayden if they plan to attend.  Dr. Corcoran was happy to report that Gary Johnson is convalescing well after recent bypass surgery. He asked everyone to continue to keep him in their prayers.






It was moved by Dr. Driscoll and seconded by Dr. Huffman to adopt the Resolution approving the FY2013 Tentative Budget.  Dr. Corcoran noted the $47.2 million budget for fiscal year 2013 included $12.5 million in state funding for the new Peter Miller Community Technology Center.  Without the Community Technology Center project, the budget would contain $34.7 million in revenues, a 2.7 percent decrease, and $36.3 million in expenditures, an .8 percent decrease from 2012.  The deficit budget is the result of not levying for tort expenditures but using existing fund balances and using the auxiliary enterprise fund balances to cover a one-time expenditure for converting the current administrative software system to a Microsoft operating environment.  During challenging economic times the College is able to present an operating budget that is balanced except for the one-time IT expenditure despite the fact of projecting only 12.2 percent versus the standard one-third of the operating fund revenues coming from the state.  Operating revenues total $20.5 million compared to last year’s $22 million, a decrease of more than $1.4 million, or 6.7 percent.  Operating expenditures are $20.9 million compared to $22 million in 2012 a decrease of over $1 million, or 5 percent. For the time being, eleven full-time positions will not be filled.  The focus from this point forward will be on providing only mission-critical services until the state economy turns around.  Mr. Mallery was pleased with the adjustments on the operating side, but thought it a bit unpalatable to spend more than what is generated.  Dr. Corcoran noted the Board and administration deliberately decided to stop levying for Tort to spend down the reserves in this fund to a more appropriate level; it is projected to take another three to four years before this happens.  Dr. Huffman commended the staff in doing a good job in putting the budget together and making the sacrifices needed.  Motion passed by voice vote. 


It was moved by Dr. Huffman and seconded by Ms. Olivero to authorize publication of the Notice of Public Hearing.  Motion passed by voice vote.        



It was moved by Dr. Huffman and seconded by Ms. Burkart to accept the recommendation of the insurance consultant to renew the Student Athletic and Catastrophic Student Athletic insurance coverage with the current carriers at $35,237.  Board members were concerned with the 40 percent increase in premiums.  It was noted the insurance company had a loss of 150 percent over the premiums in student claims.  It was suggested an insurance waiver be provided to the students and their parents where their insurance would be primary and the College’s insurance be secondary.  There also could be a provision that the student and parents be liable for the deductible.  The College will be seeking bids for insurance next year and it was suggested to consider two years instead of three.  Tracy Morris will develop a plan that will cut costs on the student athletic insurance and at the same time be competitive in playing athletics.  She will report back to the Board in three to four months, well before the next recruiting cycle.  Motion passed by voice vote. 



It was moved by Dr. Huffman and seconded by Dr. Driscoll to accept with regret Christine Dove’s resignation effective upon completion of the summer session and wish her luck in her future endeavors.  Motion passed by voice vote.



It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the appointment of Carmen N. Hartford as the Anatomy & Physiology Instructor assigned to the Division of Natural Sciences & Business, with placement on the salary schedule at Step B-2 - $38,580 for the 2012-2013 academic year.  Motion passed by voice vote.



It was moved by Dr. Huffman and seconded by Ms. Olivero to approve the appointment of Shane W. Lange as Automotive Technology Instructor/Program Coordinator assigned to the Division of Career and Technical Programs, with placement on the salary schedule at Step A-4 - $39,386 for the 2012-2013 academic year.  Motion passed by voice vote.  Dean Novak introduced Shane Lange and noted he is working on his master’s degree in science from the University of Massachusetts.  He hopes to complete his degree this time next year.  In addition to his qualifications as a master technician, he almost achieved perfect scores on everything, which is rare. 



It was moved by Dr. Driscoll and seconded by Mr. Mallery to engage the services of American Digital Corporation to update the microcode, firmware, and AIX operating system on the Colleague system hardware for a cost not to exceed $10,000.  Harold Barnes noted the purpose for the consulting services is the software is changing and to satisfy the Federal Government, the College must make this change for the financial aid department.  This is huge for the students in receiving financial aid.  If this system goes down, the College can do nothing – no payroll, no counseling, no admissions, etc.  Mr. Barnes does not want to take that risk.  The Systems Administrator retired last month and his staff cannot be expected to be experts in everything.    Motion passed by voice vote.



It was moved by Dr. Huffman and seconded by Mr. Narczewski to purchase the Hampden Home Efficiency Auditor Training Facility Package from Hampden Engineering Corporation in the amount of $147,500.  Dr. Corcoran noted this is a phenomenal piece of equipment which will make an extraordinary difference in the lives of the faculty and students specifically in the HVAC program.  This equipment meets the eligibility as a sole source.  The package includes the small scale building, curriculum and certification, and 40 hours instructor training as well as a test equipment package.  Dr. Corcoran also noted this piece of equipment is one of the first enhancements made available through the Miller Charitable Trust agreement.  Motion passed by voice vote.



It was moved by Dr. Huffman and seconded by Ms. Olivero to approve the Associate of Applied Science degree in Welding Production Technology and the Associate of Applied Science degree in Welding Construction Technology, as presented.  Motion passed by voice vote.



It was moved by Ms. Olivero and seconded by Dr. Huffman to approve the inactivation of the Medical Coding Certificate and Medical Transcription Certificate effective, December 20, 2012.  Motion passed by voice vote.



It was moved by Dr. Huffman and seconded by Ms. Burkart to approve the inactivation of the School Technology Coordinator Certificate, the Basic Teachers Technology Certificate, and the Advanced Teacher Technology Certificate, effective August 31, 2012.  Dr. Driscoll was disappointed to see a lack of interest in these certificates.  Ms. Isermann explained that these certificates were introduced in the 1980s and 1990s when schools needed a technology coordinator that could take a quick certificate program and instruct teachers on the use of technology in the classroom.  Now teachers that need additional qualifications take graduate credit hours to go on their transcripts.  Schools are hiring people with AAS degrees in computer network administration or bachelor’s degrees in networking.  The schools are raising the bar.   Motion passed by voice vote.






It was moved by Ms. Olivero and seconded by Dr. Huffman to convene a closed session at 7:28 p.m. to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Burkart.  Roll Call Vote:  “Ayes” – Mr. Mallery, Mr. Narczewski, Ms. Olivero, Dr. Driscoll, Dr. Huffman, and Mr. Thompson. “Nays” – None, motion carried.


After a short break, the Board entered closed session at 7:38 p.m.  On a motion by Dr. Driscoll and seconded by Dr. Huffman, the regular meeting resumed at 8:37 p.m.  Motion passed by voice vote.



It was moved by Dr. Huffman and seconded by Ms. Burkart to approve and retain the closed session minutes of the June 19, 2012 meeting.  Motion passed by voice vote.


The contractor for the Peter Miller Community Technology Center wants the administration to submit names of board members that should be included on the plaque in the new building.  There are ten placeholders for board members names on the plaque.  On May 20, 2009, legislation approved the appropriation.  The current seven members of the Board, as well as, Tom Setchell who was here during that period of time, plus two student trustees (Britney Burkart and Brad Cockrel) would fill the ten placeholders.  If the Board was to consider going back to March 2008, four additional board members would be included (David Wilcoxson, Deborah Sweeden, Paul Endress, and Lori Scroggs).  Dennis Thompson would like a broader approach and include the members of the Board that started to save for this project years ago and made significant contributions to the project.  It was suggested members of the board who were serving when the building was dedicated should be on the plaque and if the Board wants to recognize others, another plaque could be purchased at the expense of the College.  Some Board members did not want the College to incur the additional expense. 


Walt Zukowski had sent correspondence to the Oglesby City Attorney on the questions the Board wanted answered before making a decision on the City of Oglesby’s annexation request.    Walt has not received a response.  Dr. Corcoran also asked Dom Rivara if the City would cover the cost of the electricity to the College electronic sign.  He has not received a response. 



It was moved by Ms. Olivero, seconded by Dr. Huffman, and carried unanimously to adjourn the meeting at 8:50 p.m.