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August 21, 2012 Board Agenda (Amended)

Tuesday, August 21, 2012 – 6:30 p.m. – Board Room (C307)

1. Public Hearing

2. Call to Order

3. Pledge of Allegiance

4. Roll Call

5. Approval of Agenda

6. Public Comment

7. Campus Update - “Building Bridges: IVCC Partnerships” – Dr. Tracy Morris

8. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

8.1 Approval of Minutes – July 17, 2012 Board Meeting and August 9, 2012 Audit/Finance Committee Meeting (Pages 1-10)

8.2 Approval of Bills - $1,421,216.04

8.2.1 Education Fund - $1,111,818.45

8.2.2 Operations & Maintenance Fund - $61,184.03

8.2.3 Auxiliary Fund - $142,204.81

8.2.4 Restricted Fund - $67,785.30

8.2.5 Audit Fund - $12,500.00

8.2.6 Liability, Protection & Settlement Fund - $25,723.45

8.3 Treasurer’s Report  (Pages 11-29)

8.3.1 Financial Highlights (Pages 12-13)

8.3.2 Balance Sheet (Pages 14-15)

8.3.3 Summary of FY12 Budget by Fund (Page 16)

8.3.4 Budget to Actual Comparison (Pages 17-24)

8.3.5 Budget to Actual by Budget Officers (Page 25)

8.3.6 Statement of Cash Flows (Page 26)

8.3.7 Investment Status Report  (Pages 27-28)

8.3.8 Check Register - $5,000 or more (Page 29)

8.4 Personnel - Stipends for Pay Periods Ending July 14, 2012, and July 28, 2012 (Pages 30-31)

8.5 Request to Purchase – Radio Advertising Contracts (Page 32)

8.6 Request to Purchase – Fuel for Truck Driver Training Program (Page 33)

8.7 Consortia Purchases – Janitorial Supplies and Elevator Maintenance (Page 34)

8.8 Bid Results – Printing Supplies (Page 35)

9. President’s Report

10. Committee Reports

11. Fiscal Year 2013 Budget – Resolution to Adopt the Budget (Pages 36-37)

12. Insurance Renewal (Pages 38-41)

13. Ethanol Plant Appraisal (Page 42)

13a. Bid Results – Treasurer’s Bond

14. Items for Information (Pages 43-49)

14.1 Staff Retirement – Marydale Stewart, Bookstore Assistant (part-time)(Page 43)

14.2 Staff Resignation – Maria Moreno, Academic Support Technologist (part-time) (Page 44)

14.3 Faculty Retirement – D. Gene Montgomery, Music Instructor (part-time)(Page 45)

14.4 Staff Appointment – Julie K. Milota, Volunteer Head Men’s Tennis Coach (Page 46)

14.5 Staff Appointment – Samantha J. Deters, Assistant Volleyball Coach (Page 47)

14.6 Award for Outstanding Achievement in Popular Annual Financial Reporting (Page 48)

14.7 GED Employment Terminations (Page 49)

15. Trustee Comment

16. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.

17. Other

18. Adjournment