June 5, 2012 Minutes of Regular Meeting
Board of Trustees of Illinois Valley Community College District No. 513
convened a special session at 7 p.m. on Tuesday, June 5, 2012 in the Board Room
(C307) at Illinois Valley Community College.
Larry D. Huffman
Burkart, Student Trustee
Olivero, Vice Chair
Cheryl Roelfsema, Vice
President for Business Services and Finance
BID RESULTS –
ASBESTOS ABATEMENT – EAST CAMPUS
was moved by Dr. Huffman and seconded by Dr. Driscoll to give CDB the approval
to award the bid of $79,885 by Midwest Service Group of Schererville, Indiana
Asbestos Abatement on the East Campus, as presented; but if it is determined that this is not a valid bid,
CDB would award the project to the next lowest bid of $83,000 by Midway
Contracting Group from Tinley Park. Motion
passed by voice vote.
BID RESULTS –
PHASE 2 OF THE COMMUNITY INSTRUCTIONAL CENTER PROJECT
was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the bid of
Vissering Construction as the general contractor and the CDB approved low bids
of the prime contractors for Phase 2 of the Community Instructional Center
Project for the base bid and alternates #1, #4, and #3 totaling $4,720,264. The alternates include the Maintenance
Building, the addition to the Maintenance Building to double the size, and paving
of the service drive. The entry towers
were excluded from the motion. The question was raised as to why the College
needs to double the size of the Maintenance Building. From Mr. Thompson’s perspective, the amount
of workable space would be even smaller than the current building and this has
been a concern of the facilities department for some time. Other spaces on the campus have been looked
at as possibilities, but Mr. Thompson agreed with doubling the size for more
workable and serviceable space similar to what is in the current building. Mr. Mallery disagreed. He stated the Board has talked in length on various
committees regarding the size of the Maintenance Building. He has heard that the facilities department
would have to move equipment out of the building in order to work on other
equipment. He believes it is more
prudent to use the original size even if it means a little inconvenience
shuttling equipment back and forth. Mr.
Mallery also had a financial concern that if the College uses all the
contingencies for Phases 1 and 2, there will be only $300,000 left for Phase 3. That includes using $1 million for moveable
equipment and he looks at the budget for the project as being $700,000 in the hole. He did not agree with doubling the size of
the Maintenance Building. Motion passed
by voice vote with Mr. Mallery voting “nay.”
TECHNOLOGY STRATEGIC PLAN
was moved by Dr. Huffman and seconded by Mr. Narczewski to approve the
Information Technology Strategic Plan for FY13 and the recommended equipment
and software purchases required to carry out the plan. Purchases to be made according to approved
purchasing practices, contingent on the inclusion in and the adoption of the
FY13 budget. Mr. Narczewski questioned how
many used desktop and laptop computers were donated to the College by State
Farm. The idea of used equipment for a college bothered him. Harold Barnes noted that with the Virtual
Desktop Initiative system the old computers work as good as new. It was also noted that some of the laptops
will go to the PC repair class. Dr.
Corcoran stated this is the first time the College has accepted computer
donations; the College usually donates old equipment. He is very excited about the new building and
the new equipment and couldn’t be more proud of Harold Barnes and Emily
Vescogni managing the technology. The
feedback from the students regarding IVCC’s technology has been very
positive. Motion passed by voice vote.
DEVELOPMENT ADMINISTRATION (EDA) GRANT
It was moved by Dr. Huffman and seconded by Dr.
Driscoll to approve the Resolution of Support and Commitment of Funds to file a
grant application with the U.S. Economic Development Administration in the
amount of $1,572,000. The grant has a
fifty percent match requirement. Dr. Huffman noted this is a chance to leverage
unrestricted funds the Foundation has already received through the capital
campaign to be used for the match. This
match will not be funded from students or taxpayers and this is a good
thing. Dr. Corcoran recognized Kevin
Lindeman from the North Central Illinois Council of Governments who is working
on this grant. Motion passed by voice
In the absence of Leslie Englehaupt, Mr. Thompson
appointed Dr. Huffman as Secretary Pro-Tem.
It was moved by Dr. Driscoll, seconded by Ms.
Burkart and carried unanimously to adjourn the meeting at 7:20 p.m.