June 5, 2012 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a special session at 7 p.m. on Tuesday, June 5, 2012 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Dennis N. Thompson, Chair
Michael C. Driscoll
Larry D. Huffman
David O. Mallery
James A. Narczewski
Britney Burkart, Student Trustee  

Members Absent:
Melissa M. Olivero, Vice Chair
Leslie-Anne Englehaupt, Secretary             

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance


It was moved by Dr. Huffman and seconded by Dr. Driscoll to give CDB the approval to award the bid of $79,885 by Midwest Service Group of Schererville, Indiana for Asbestos Abatement on the East Campus, as presented; but if it is determined that this is not a valid bid, CDB would award the project to the next lowest bid of $83,000 by Midway Contracting Group from Tinley Park.  Motion passed by voice vote.


It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the bid of Vissering Construction as the general contractor and the CDB approved low bids of the prime contractors for Phase 2 of the Community Instructional Center Project for the base bid and alternates #1, #4, and #3 totaling $4,720,264.  The alternates include the Maintenance Building, the addition to the Maintenance Building to double the size, and paving of the service drive.  The entry towers were excluded from the motion. The question was raised as to why the College needs to double the size of the Maintenance Building.  From Mr. Thompson’s perspective, the amount of workable space would be even smaller than the current building and this has been a concern of the facilities department for some time.  Other spaces on the campus have been looked at as possibilities, but Mr. Thompson agreed with doubling the size for more workable and serviceable space similar to what is in the current building.  Mr. Mallery disagreed.  He stated the Board has talked in length on various committees regarding the size of the Maintenance Building.  He has heard that the facilities department would have to move equipment out of the building in order to work on other equipment.  He believes it is more prudent to use the original size even if it means a little inconvenience shuttling equipment back and forth.  Mr. Mallery also had a financial concern that if the College uses all the contingencies for Phases 1 and 2, there will be only $300,000 left for Phase 3.  That includes using $1 million for moveable equipment and he looks at the budget for the project as being $700,000 in the hole.  He did not agree with doubling the size of the Maintenance Building.  Motion passed by voice vote with Mr. Mallery voting “nay.”



It was moved by Dr. Huffman and seconded by Mr. Narczewski to approve the Information Technology Strategic Plan for FY13 and the recommended equipment and software purchases required to carry out the plan.  Purchases to be made according to approved purchasing practices, contingent on the inclusion in and the adoption of the FY13 budget.  Mr. Narczewski questioned how many used desktop and laptop computers were donated to the College by State Farm. The idea of used equipment for a college bothered him.  Harold Barnes noted that with the Virtual Desktop Initiative system the old computers work as good as new.  It was also noted that some of the laptops will go to the PC repair class.  Dr. Corcoran stated this is the first time the College has accepted computer donations; the College usually donates old equipment.  He is very excited about the new building and the new equipment and couldn’t be more proud of Harold Barnes and Emily Vescogni managing the technology.  The feedback from the students regarding IVCC’s technology has been very positive.   Motion passed by voice vote.



It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the Resolution of Support and Commitment of Funds to file a grant application with the U.S. Economic Development Administration in the amount of $1,572,000.  The grant has a fifty percent match requirement. Dr. Huffman noted this is a chance to leverage unrestricted funds the Foundation has already received through the capital campaign to be used for the match.  This match will not be funded from students or taxpayers and this is a good thing.  Dr. Corcoran recognized Kevin Lindeman from the North Central Illinois Council of Governments who is working on this grant.  Motion passed by voice vote.



In the absence of Leslie Englehaupt, Mr. Thompson appointed Dr. Huffman as Secretary Pro-Tem.



It was moved by Dr. Driscoll, seconded by Ms. Burkart and carried unanimously to adjourn the meeting at 7:20 p.m.