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June 19, 2012 Board Agenda

Tuesday, June 19, 2012 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – May 15, 2012 Board Meeting; June 5, 2012 Audit/Finance Committee Meeting; and June 5, 2012 Special Board Meeting (Pages 1-12)

6.2 Approval of Bills - $1,362,129.66

6.1.1 Education Fund - $871,519.78

6.1.2 Operations & Maintenance Fund - $110,563.92

6.2.3 Operations & Maintenance (Restricted Fund) - $71,608.35

6.2.4 Auxiliary Fund - $199,901.62

6.2.5 Restricted Fund - $68,276.08

6.2.6 Liability, Protection & Settlement Fund - $40,259.91

6.3 Treasurer’s Report  (Pages 13-31)

6.3.1 Financial Highlights (Pages 14-15)

6.3.2 Balance Sheet (Pages 16-17)

6.3.3 Summary of FY12 Budget by Fund (Page 18)

6.3.4 Budget to Actual Comparison (Pages 19-26)

6.3.5 Budget to Actual by Budget Officers (Page 27)

6.3.6 Statement of Cash Flows (Page 28)

6.3.7 Investment Status Report  (Pages 29-30)

6.3.8 Check Register - $5,000 or more (Page 31)

6.4 Personnel - Stipends for Pay Periods Ending May 5, 2012 and May 19, 2012 (Pages 32-35)

6.5 Bid Results – Asphalt Pavement Repair, Sealing, and Marking

6.6 Request for Purchase – Port Fee for Update of Colleague Administrative system (Page 36)

6.7 Community College Education Agreement (Pages 37-42)

6.8 Prevailing Wage Resolution (Pages 43-47)

7. President’s Report

8. Committee Reports

9. Authorization to Continue Payment for Standard Operating Expenditures (Page 48)

10. FY14 RAMP Capital Request – Additions and Renovations to Buildings C and G (Pages 49-50)

11. Appointment of Ethics Officer (Page 51)

12. IBEW Agreement (Pages 52-57)

13. Items for Information (Pages 58-77)

13.1 Staff Appointment – Paul Hartwig, Maintenance (Page 58)

13.2 Staff Resignation – Carolyn Bryant, Assistant Volleyball Coach (Page 59)

13.3     Staff Resignation – Caitlin Downey, Part-time Ottawa Center Information Specialist (Page 60)

13.4     Staff Resignation – Elizabeth Pommier, Academic Support Technologist (Page 61)

13.5     State of Final Completion – Aluminum Wire & Feeder Panel Replacement, Buildings D & E (Page 62)

13.6     Asbestos Property Damage Settlement (Pages 63-73)

13.7     Spring 2012 Graduation (Page 74)

13.8     Arbor Day Foundation – Tree Campus USA Recognition in 2011 (Pages 75-76)

13.9     Thank you from Putnam County Library (Page 77)

14. Trustee Comment

15. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) pending litigation; and 3) closed session minutes.

16. Change in Trainer Specialist/Site Facilitator Position for Truck Driver Training Program

17. Compensation for FY13 – Employees not Affected by a Labor Agreement

18. Increase in Part-time Faculty Pay Scale

19. Vice Presidents’ Contracts

20. President’s Contract

21. Other

22. Adjournment