April 17, 2012 Minutes of Regular Meeting
Board of Trustees of Illinois Valley Community College District No. 513
convened a regular session at 6:30 p.m. on Tuesday, April 17, 2012 in the Board
Room (C307) at Illinois Valley Community College.
Olivero, Vice Chair
Cockrel, Student Trustee (2011-2012)
Burkart, Student Trustee (2012-2013)
Cheryl Roelfsema, Vice
President for Business Services and Finance
Pearce, Vice President for Learning and Student Development
Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney
Dr. Corcoran led a moment of silence for Melvin
Feik who passed away on April 6. Mr.
Feik was the stepfather of board chair, Dennis Thompson.
APPROVAL OF AGENDA
was moved by Dr. Huffman and seconded by Mr. Narczewski to amend the agenda by
moving Agenda Item No. 19 after the Public Comment. Motion passed by voice vote.
Corcoran stated the Board agenda which was prepared a week ago had a
recommendation to eliminate the men’s and women’s tennis programs at the end of
the spring 2012 semester. Since then a
meeting took place with a number of stakeholders interested in the tennis
program. Recommendations were made to
the administration for its consideration.
Community colleges respond to the needs of the community it serves and
the agenda item has changed. The
administration is recommending keeping the tennis program, but eliminating
waivers and eliminating coaches on a paid basis and looking forward to
fundraising to solve this issue. Julie
Milota, a former IVCC tennis player, and a group of local tennis advocates felt
there was a lack of communication between the coaches and the players and
parents. She stated the group liked the
proposed plan and definitely wanted IVCC to keep tennis. Board members apologized for the lack of
communication and was disappointed that local media does not cover and
recognize tennis as a sport at IVCC.
TENNIS PROGRAM –
RECOMMENDATION TO ELIMINATE TUITION WAIVERS AND COACHING SALARIES
was moved by Larry Huffman and seconded by Mr. Narczewski to eliminate tuition
waivers and coaching salaries for Men’s Tennis and Women’s Tennis programs at
the end of the spring 2012 semester and terminate the employment of Head Men’s
Tennis Coach Lukas Burkon and Head Women’s Tennis Coach Bonnie Petersen,
effective May 18, 2012. There were
questions regarding insurance coverage and the employee-employer relationship
with the students. It was suggested to
table the motion until all board members were comfortable with the
recommendation and all questions were answered.
Dr. Larry Huffman then made the motion to table the item until the next
board meeting. The motion was seconded
by Mr. Narczewski and passed by voice vote.
Corcoran recognized Erin Salz as a Coca Cola Community College Academic Team
Silver Scholar. This is only the sixth time
IVCC has had a student make the USA Today’s All-USA Academic Team. She will receive a check for $1,250 from the
Coca Cola Foundation and have her name included in the USA Today April 23rd
edition. There were 1700 nominations for
recognition. An independent panel of
judges considered outstanding academic rigor, grade point average, academic and
leadership awards, and engagement in college and community service in the
selection process. Erin is planning to
transfer to the University of Illinois and major in veterinary medicine. Erin was also the IVCC Foundation’s 21st
presented Brad Cockrel with a resolution honoring him for his service to the
College as a student trustee for the 2011-2012 academic year. Mr. Cockrel described his year as an amazing
experience. He had the opportunity to
meet student trustees from all over the state and one of many lessons he
learned was that people care about your opinion.
CAMPUS UPDATE – SUPPORT
STAFF SERVICE PROJECT, SANDY BEARD
Sandy Beard presented
an overview of the 2011-2012 Support Staff Service Project. Each year the Support Staff selects an organization
that can benefit from IVCC’s support.
This year the Illinois Valley Food Pantry was chosen. Monetary and food donations were collected
through an Easter basket distribution, cookout, cereal and macaroni and cheese
drive, penny wars, zombie photo contest and raffles, food for fines, craft
fair, food fight, great book giveaway, and lasagna dinner. Total monetary donations were $4,754.78 and
total pounds of food collected were 2,128.
Sandy thanked everyone who participated in any way to make this year’s
project a success.
was moved by Dr. Huffman and seconded by Ms. Olivero to approve the consent
agenda as presented. Motion passed by voice vote.
following items were approved in the consent agenda:
– March 20, 2012 Board Meeting; April 3, 2012 Facilities Committee Meeting; and
April 3, 2012 Audit/Finance Committee Meeting.
of the Bills
Fund - $965,507.21; Operations and Maintenance Fund - $89,562.84; Operations
and Maintenance (Restricted Fund) $198,775.97; Auxiliary Fund - $40,493.79;
Restricted Fund - $308,928.30; and Liability, Protection and Settlement Fund -
the stipends for the pay periods ending March 10, 2012 and March 24, 2012.
Results – Exmark Lazer X Mower
the bid from Smith’s Sales and Service as the lowest, most responsible bid for
an Exmark Lazer X Mower in the amount of $6,178.
Dr. Corcoran reported the process of pouring foundations for the
Peter Miller Community Technology Center has begun. Ameren has scheduled an electrical tie-in for Sunday,
April 29 –power will be shut down to the
entire campus that day. Steel erection for the new building is scheduled to
start the week of May 21. Three rigs are drilling in the geothermal field at
the rate of one well per day, per rig. An
estimated 192 wells will be drilled. Dr. Corcoran noted if anyone would like to follow
the chronology of events and always be apprised of what’s ahead, he encouraged them
to visit a link at the college’s homepage which the IVCC staff has developed
with pictures, videos and even a live webcam. He thanked Carey Burns, Kim
Stahly, David Dodge, Fran Brolley and Cheryl Roelfsema for their fine work on
that project. Last week’s Student Government Association elections
yielded the following results: Omar Aburomi was elected student body president;
Toni Kessel, vice president; Britney Burkart, student trustee; Steffan O’Brien
secretary; Nick Finney, treasurer; and Delaney Ridley, Brandon Harmon, and
Hailee Brayton as programming board members. Dr. Corcoran congratulated all of
the candidates for demonstrating their leadership abilities by stepping forward
to serve. He is looking forward to
working with the new officers over the next fiscal year. The Phi Theta Kappa induction ceremony was
held on March 21 and 78 students were inducted into the honor society in
addition to the 56 last fall for a grand total of 260 active participants. Dr.
Corcoran thanked Chairman Dennis Thompson and Dr. Larry Huffman for attending
the program and representing the board of trustees as well as Iner Anderson
from the Foundation Board of Directors for being there. Eric Schroeder and Dr. Corcoran will be
attending the PTK Banquet and Recognition Ceremony on April 18 in Springfield
where students Oliver Kah and Erin Salz will be recognized for their fine
scholastic work. Oliver is from Cameroon and has been accepted to Bradley
University where he’ll be majoring in social work. The building trades expo was held on March 23 and IVCC had
nearly 900 students visit the campus and learn more about a number of careers. Dr.
Corcoran thanked Jim Conness from the Electrical Workers and representatives of
10 trades for working with the Area Career Center, IVCC faculty and staff on
this important annual event. A representative from Interactive
Health Solutions (IHS) was on campus on March 23 to present an award
to IVCC for being recognized as one of the healthiest companies in America. Out
of 1,700 that IHS works with, IVCC was included in a group of 70 based on
overall participation in the wellness program and low-risk health-assessment
scores. The I-Read Volunteer Tutor Appreciation event was held on March 26 and
Angie Dunlap, Sara Escatel, Carol Wheeler, Cindy Lock and Chris Warren were
commended for a job well done in organizing the program. Dr. Corcoran believes the
program has approximately 70 dedicated volunteers. The annual staff recognition event is
scheduled for Friday, April 20. Ninety-five employees will be recognized for
years of service, recently being awarded tenure, excellence in teaching and
distinguished service. Regarding the distinguished service award, there were
four nominees for recognition this year, Sue Harding, Sandy Kosciewicz, Judy
Day, and Dawn Lockwood with Sue Harding ultimately being awarded the
honor. Dr. Corcoran congratulated all
four outstanding employees. The
Professional Development Committee and Human Resources organized the annual
support staff development day which was well received by 90 support staff on
March 28. The theme for the day was “What’s Your Passion?” Twelve of the fifteen breakout session topics
were presented by IVCC faculty, staff and administrators. Last night’s Alpha Delta Nu Nursing Honor
Society induction ceremony was coordinated by Professors Margie Francisco and
Pam Mammano under the watchful eye of Nursing Program Director Bonnie Campbell.
It was a very nice ceremony with 20 students recognized for their academic
achievements. Dr. Corcoran congratulated the Nursing Program faculty and staff
for a job well done. Dr. Corcoran will
be attending Lobby Day scheduled for Wednesday, May 2. Dr. Corcoran reported George Needs, Human
Resources Specialist, submitted his resignation, effective May 4 to further his
career goals for the betterment of his family.
Dr. Corcoran wished him nothing but the best.
Dr. Huffman reported the Audit/Finance Committee
met on Tuesday, April 3, 2012 and supported the recommendations of the
administration on the proposals for the audit services and banking
services. A budget update was provided
on this year’s current budget and where the estimated amounts did not meet the
actual and the reasons why. A budget
update and the budget parameters were also given for next year’s budget and the
College is basically looking at a budget of $1.1 million below this year’s
budget levels. The administration,
faculty, and staff are looking at everything and that is why the recommendation
came forward regarding the tennis program.
When 77 percent of the budget is salaries and benefits, there is not
much to cut. The Board will have tough
decisions ahead but must act in the best interest of the College.
Mr. Mallery reported the Facilities Committee met
on Tuesday, April 3, 2012. The committee
was directed to prioritize the four alternates in the bid documents to utilize
the Phase 2 funds. The four alternates
were: 1) Construction of the Maintenance
Building; 2) Addition to the Maintenance Building; 3) Replace/pave service
drive to Maintenance Building; and 4) Entry towers for additions to the
Welding/Auto Shop. A recommendation to
accept the bids will be decided by the whole Board. Phase 1 was $1.2 million over budget and the
College reduced the contingency by 5 percent.
Mr. Mallery is still concerned that when the project gets to Phase 3,
there will not be enough money to complete the renovations in the main
buildings. Mr. Mallery noted that Paul
Basalay reported the construction has had surprises – some positive and some negative
– and it looks like the 5 percent will be enough to cover Phase 1. A brick paved entryway was discussed as part
of the Community Technology Center capital campaign. This gives stakeholders in the community who
are less fortunate to make a large donation to the capital campaign an
opportunity to have their named embossed on one of the pavers. The
committee also discussed the University of Illinois Extension program and its
location on the IVCC campus. The
Extension office will rent space currently being occupied by the financial aid
office. The capital campaign committee
hopes to reach out to prospective donors to cover the cost of this
RESIGNATION – DR. RICHARD R. PEARCE, VICE PRESIDENT FOR LEARNING AND STUDENT
It was moved by Dr. Huffman and seconded by Ms.
Olivero to accept with regret the resignation of Dr. Richard R. Pearce, Vice
President for Learning and Student Development, effective May 19, 2012. Dr. Corcoran thanked him for his outstanding
service and wished him nothing but the best on his new appointment. Motion passed by voice vote.
RETIREMENT – DANIEL J. O’CONNOR, AUTOMOTIVE TECHNOLOGY INSTRUCTOR
It was moved by Dr. Huffman and seconded by Dr.
Driscoll to accept Dan O’Connor’s request for retirement effective May 31, 2012
and wish him a long, happy, and healthy retirement. Dr. Corcoran noted that the
reputation of the auto program is outstanding in the community and Dan has done
a great job. Motion passed by voice
RETIREMENT – DOUGLAS L. STOCKLEY, COMPUTER INSTRUCTOR
It was moved by Mr. Mallery and seconded by Dr.
Huffman to accept Douglas L. Stockley’s request for retirement effective June
15, 2012 and wish him a long, happy, and healthy retirement. Dr. Corcoran commended Doug Stockley’s
contribution to the reputation of the College.
Motion passed by voice vote.
LEAVE REQUEST – STEVE ALVIN
It was moved by Ms. Olivero and seconded by Ms.
Englehaupt to approve the sabbatical leave for Steve Alvin for spring semester
2013. Said leave to be governed by the
conditions stipulated in the agreement between the American Federation of
Teachers Local 1810 and the Board of Trustees of Illinois Valley Community
College District No. 513. Dr. Corcoran
wished Steve nothing but the best and he looks forward to his return. Motion passed by voice vote.
PROPOSAL RESULTS – AUDIT SERVICES
It was moved by Dr. Huffman and seconded by Dr.
Driscoll to accept the proposal of McGladrey & Pullen, LLP for audit
services, as presented. Motion passed by
PROPOSAL RESULTS – BANKING SERVICES
It was moved by Dr. Driscoll and seconded by Mr.
Thompson to accept the proposal of Centrue Bank for banking services for the
College’s operating account, as presented.
Dr. Huffman noted the Audit/Finance Committee supported the
recommendation of Centrue Bank because it offered the best interest rate and
the lowest fees. Motion passed by voice
vote with Dr. Huffman and Mr. Mallery abstaining.
TAX APPEAL RESOLUTION
It was moved by Dr. Huffman and seconded by Mr.
Mallery to adopt the Resolution authorizing the filing of a complaint to the
Property Tax Appeal Board, as presented.
The objection is to set the equalized assessed valuation (EAV) of the
LaSalle Nuclear Power Station at $704,000,000 versus the $504,000,000 set by
the LaSalle County Board of Review. An
independent appraisal authorized by 11 taxing bodies affected by the plant’s
EAV set the LaSalle Station’s EAV at $704,000,000. Motion passed by voice vote.
ENGINEERING PROPOSAL – WEST RAVINE EROSION CONTROL
It was moved by Mr. Mallery and seconded by Dr.
Huffman to accept the proposal of Chamlin & Associates to perform civil engineering
services to investigate and analyze the integrity of the dam on the west ravine
at a cost of $22,900. Dr. Driscoll noted
that this is a cost effective way of finding the best solution to a maintenance
problem that needs attention. He
commended the administration for their action.
This is an investigative report and a recommendation will be made to the
whole board at a later date based on data.
Motion passed by voice vote.
It was moved by Ms. Olivero and seconded by Dr.
Huffman to approve the assignment of athletic tuition waivers by credit hour
and that the Board set the allowable credit-hour total as outlined, to go into
effect immediately. Board members were
concerned with the change if coaches were actively recruiting. Rick Pearce informed the Board that the
coaches are well aware of the pending recommendations and have been directed to
honor the tuition waivers that have been promised. A list of these students has been provided to
the administration by the coaches. Rick
Pearce prepared a comparison of the cost of athletic waivers under the current
guidelines to the proposed guidelines.
Waivers can only be applied to the student-athlete’s unmet financial
needs. Therefore, the actual cost of
athletic waivers varies from semester to semester and year to year. Changing the number of tuition waivers to
credit hours allows the coaches to better utilize the tuition waivers. Motion passed by voice vote with Ms.
Englehaupt voting naye.
It was moved by Mr. Narczewski and seconded by Dr.
Huffman to convene a closed session at 8:17 p.m. to discuss 1) the appointment,
employment, compensation, discipline, performance, or dismissal of specific
employees of the public body; 2) pending litigation; and 3) closed session
minutes. Motion passed by voice vote.
After a short break, the Board entered closed
session at 8:25 p.m. On a motion by Dr.
Driscoll and seconded by Ms. Englehaupt, the regular meeting resumed at 8:55 p.m. Motion passed by voice vote.
Dr. Corcoran received a letter from the City of
Oglesby requesting Illinois Valley Community College to consider annexing
property which it currently owns into the corporate limits of the City of
Oglesby. The primary objective of the City is for the Oglesby Electrical
extend electrical service to the College. The City believes they can provide electrical
service at a rate lower than the current electrical provider, but there is a
question as to whether the City can provide power at a lower rate. It was noted that the College could consider
purchasing electricity from the City of Oglesby without annexing. There was consensus of the Board that there
is no benefit to annex at this time.
A special Board meeting to approve Phase 2 bids of
the Community Instructional Center Project was scheduled for Tuesday, May 29,
2012 at 5:30 p.m. in the Board Room. Dr.
Driscoll, Dr. Huffman, Mr. Mallery, Ms. Olivero, and Mr. Thompson indicated
Mr. Thompson asked Dr. Driscoll to introduce the
Board of Trustees at the IVCC Commencement on May 19. Dr. Driscoll accepted.
OF DUTIES ASSIGNED TO ATHLETIC DIRECTOR AND REDUCTION FROM FULL-TO PART-TIME
STATUS OF TOMMY CANALE
It was moved by Dr. Huffman and seconded by Mr.
Narczewski to recommend the reduction of Retention Coordinator/Advisor duties
and responsibilities from the Athletic Director position, effective July 1,
2012. Motion passed by voice vote.
It was moved Dr. Huffman and seconded by Dr.
Driscoll to recommend a reduction from full- to part-time status of Tommy
Canale, effective July 1, 2012. Motion
passed by voice vote.
It was moved by Dr. Driscoll, seconded by Mr.
Cockrel, and carried unanimously to adjourn the meeting at 9:10 p.m. Motion passed by voice vote.