April 3, 2012 Facilities Committee Meeting Minutes
Facilities Committee of the Board of Trustees of Illinois Valley Community
College District No. 513 met at 5 p.m. on Tuesday, April 3, 2012 in the Board
Room (C307) at Illinois Valley Community College.
David O. Mallery, Chair
N. Thompson (entered the meeting at 5:15 p.m.)
Board Members Physically
Larry D. Huffman
Others Physically Present:
Pearce, Vice President for Learning and Student Development
Vice President for Business Services and Finance
Director of Facilities
The meeting was called to order at 5 p.m. by Mr. Mallery.
#810-046-016 – COMMUNITY INSTRUCTIONAL CENTER – PHASE 2
bid documents for Phase 2 of the Community Instructional Center Project are due
to be released on April 12, 2012 with bid openings on May 10, 2012 for assigned
contractors and May 17, 2012 for a general contractor. This phase of the project includes the
demolition of the east campus buildings and reconstruction of parts of
Buildings 5 and 10 along with a maintenance facility. Included in the bid documents are four
alternate bids. There were concerns that
additional space was needed for the maintenance building and the Capital
Development Board is acceptable to adding it to the scope, but the money spent
on the addition and the other three alternates will reduce the money available
for Phase 3. The bid documents will list
the alternates and the Board will approve what will be awarded. The administration recommended the following
alternates in order of preference: 1)
Construction of the Maintenance Building; 2) Addition to Maintenance Building;
3) Replace/pave service drive to Maintenance Building; and 4) Entry towers for
additions to Welding/Auto Shop. There
was consensus by the Facilities Committee to include the four alternates in the
above order in the bid documents.
FY14 RAMP CAPITAL REQUEST –
ADDITIONS AND RENOVATIONS TO BUILDINGS C AND G
Community College Capital Resource Allocation Management Program (RAMP) is the
official request of each college for state funding for capital
improvements. The RAMP request for the
Additions and Renovations to Buildings C and G was initially submitted to the
Illinois Community College Board (ICCB) on June 28, 2010 and will be
resubmitted for FY2014, pending Board approval.
The FY2013 total cost of the project was $8,208,000, with the cost share
of $6,156,000 in State funds and $2,052,000 in local funding. The inflation rate for FY2014 has not yet
been released by the ICCB. There was
consensus to recommend the submission of the RAMP request to the Board for
part of the Community Technology Center Capital Campaign, a brick walkway was
proposed as an option for donor recognition.
There would be approximately 1,000 bricks available for donor
names. There would be a concrete
subsurface to help minimize heaving along with proper drainage. The foundation will collect the money as part
of the capital campaign and the money would be used to offset any additional
costs of the walkway. The minimum
donation for a brick would be $100. Mr.
Mallery noted that this gives other stakeholders in the community, who are less
fortunate to make a large donation for naming rights of offices and wings, an
opportunity to participate in the capital campaign. There was consensus by the committee to move
forward with this brick walkway project.
UNIVERSITY OF ILLINOIS
University of Illinois Extension programs are aimed at making life better,
healthier, safer and more profitable for individuals and their
communities. In recent years the
Extension Service has been reorganized and a Bureau, LaSalle, Marshall and
Putnam County Extension district was formed.
Ms. Jill Guynn, the local Extension director, contacted IVCC seeking to
lease space for its operation to reach new audiences and to partner with IVCC
in educational projects. On the IVCC
campus, there will be three educators (family life, development, and community
and economic development) along with Ms. Guynn and a secretary. The space will include four offices and a
meeting room. The Extension will
maintain their other offices in Henry, Ottawa, and Princeton. The financial aid area (which will move to
the new building) would be the most suitable space for the needs of the
Extension. Initial discussions regarding
rent were positive. The University of
Illinois Extension serves approximately 60,000 constituents each year. There was consensus among the Facilities
Committee to move forward with the utilization plan.
WEST RAVINE EROSION CONTROL
Board has had recent discussions on how to proceed with the dam on the west
ravine. Chamlin and Associates provided
a proposal of $22,900 for civil engineering services to investigate and analyze
the integrity of the dam. In order to
move forward with the dam project and do it right, the borings and the
geotechnical report must be completed.
There was consensus among the Facilities Committee to proceed with
Chamlin and Associates’ proposal as presented.
Gary Johnson has been working with the Soil Conservation District to help with
the waterways and terraces on the College’s farm land. Part of the work has a 90 percent
reimbursement under one program and the remaining work has a 60 percent
reimbursement. The cost to the College
would be a little over $5,000. The waterways
have spread out and are too wide and the terraces need to be restructured to
drain correctly. Mr. Mallery asked about
planting trees. The College had enrolled
in this program, but was unable to plant because of the
system. The ground is ready and Mr.
Johnson is investigating to see if the College can obtain trees from the
State. There was consensus among the
Facilities Committee to proceed with the waterways and terraces as soon as
possible so as not to interfere with the farm tenant.
It was moved by Ms. Englehaupt, seconded by Mr.
Thompson, and carried unanimously to adjourn the meeting at 5:33 p.m. Motion passed by voice vote.