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December 20, 2010 Minutes of Regular Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Monday, December 20, 2010 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Dennis N. Thompson, Chair
Michael C. Driscoll
Larry D. Huffman
David O. Mallery, Secretary (entered the meeting at 6:50 p.m.)
Melissa M. Olivero

Members Absent:
Thomas C. Setchell, Vice Chair
Leslie-Anne Englehaupt
David S. Zallis, Student Trustee

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Walt Zukowski, Attorney

 

PUBLIC HEARING

This being the time and place published for a Public Hearing, Board chair, Dennis N. Thompson, called for questions and/or comments from the audience regarding the proposed property tax levy increase for Illinois Valley Community College District No. 513.  Hearing no questions and/or comments, Mr. Thompson called for a motion to close the Public Hearing.   It was moved by Dr. Driscoll and seconded by Dr. Huffman to close the Public Hearing.  Motion passed by voice vote.

 

SECRETARY PRO-TEM

In the absence of Mr. David Mallery, Ms. Melissa Olivero was appointed secretary pro-tem.

 

APPROVAL OF AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the agenda as presented with the removal of item 8.5 – Request for Proposal Results-Online Academic Catalog Management System. Motion passed by voice vote.

 

PUBLIC COMMENT

None.

CAMPUS UPDATE – HEALTH INSURANCE (Scott James, J.W. Terrill)

Scott James has been contracted by IVCC to be the consultant for the request for proposals for employee medical, prescription, dental and vision insurance.  He plans to create a custom-designed RFP and examine all components of proposed pricing and compare this to current costs. He will conduct a comprehensive review of all plans, contracts, and financials, review plan design alternatives, negotiate aggressive performance and discount guarantees, review vendor strengths and weaknesses and align them with unique needs of IVCC, and monitor the implementation process and create an effective communications strategy.  He proposed a timeline where the RFP would be released soon with proposals due the end of January.  Interviews of the finalists will be conducted late February and early March with a possible recommendation to the Board at the March meeting.

 

CONSENT AGENDA

It was moved by Dr. Huffman and seconded by Ms. Olivero to approve the consent agenda, as presented, with the exception of item 8.5 – Request for Proposal Results-Online Academic Catalog Management Solution.  Motion passed by voice vote.

The following items were approved in the consent agenda:

 

Approval of Minutes – November 10, 2010 Facilities Committee Meeting and November 16, 2010 Board Meeting

 

Approval of the Bills - $990,675.35

Education Fund - $722,014.10; Operations and Maintenance Fund - $69,369.66; Operations and Maintenance (Restricted Fund) - $75,244.09; Auxiliary Fund - $44,484.11; Restricted Fund - $53,258.50; Audit Fund - $7,500.00 and Liability, Protection and Settlement Fund - $18,804.89.

 

Treasurer’s Report

 

Personnel

Approved the stipends for the pay periods ending November 6, 2010, November 20, 2010, and December 4, 2010.

 

Request for Proposal Results – Building G Sound System

Authorized the administration to accept the proposal in the amount of $19,897.76 from Conference Technologies, East Peoria, IL to replace the sound system in the gymnasium.


REQUEST FOR PROPOSAL RESULTS – ONLINE ACADEMIC CATALOG MANAGEMENT SOLUTION

It was moved by Dr. Huffman and seconded by Dr. Driscoll to authorize the administration to accept the proposal from Leepfrog Technologies for the CourseLeaf Online Academic Catalog Management Solution in the amount of $39,980 and the annual support/hosting fee in the amount of $5,800.  Although Leepfrog Technologies did not have the lowest price, their product meets the needs of IVCC much better than Digital Architecture’s product.  CourseLeaf directly interfaces with Datatel and does not require additional IT support.  IT support staff would be needed on an ongoing basis as an interface between the Digital Architecture’s product and Datatel. It was advised to include a statement in the motion - “subject to the administration’s review of the specifications to ensure that IVCC is in compliance with the purchasing act and policies.”  When it was learned that Digital Architecture signed off that the administration was recommending the Leapfrog Technologies’ proposal, the motion remained as first stated. The motion passed by voice vote.

 

PRESIDENT’S REPORT

Dr. Corcoran commended Karen Zeilman, Dr. Jane Sack, Christine Dove, Merri Mattison, and Sue Caley Opsal for coordinating the recent Honorspalooza event for IVCC’s honors students. Student trustee, David Zallis, and a number of his fellow students did a fine job of showcasing their capstone projects.  Dr. Corcoran, his wife, Katherine, and their granddaughter, Katie enjoyed attending the Project Success holiday dinner on December 10th. The turnout was huge. Project Success staff (Chris Herman, Dr. Cynthia Cardosi, and Diane Scoma) went above and beyond in taking care of the students and their families. Dr. Corcoran was pleased that the Project Success grant came through and the program will be with the College for five fiscal years. Dr. Corcoran, his wife, and both of their granddaughters enjoyed the excellent Festival of Flutes program on December 11th coordinated by Sue Gillio.  Fran Brolley, Kim Stahly and David Dodge did a wonderful job with “The Flames that caught us” Cherry Mine Disaster display. Approximately 75 guests attended the December 10th closing ceremony and hundreds more toured the exhibition during its five-month run at IVCC. Dr. Corcoran extended congratulations to Suzanne Porter, IVCC’s food service instructor, for recently being named employee of the month at Sheridan Correctional Center because of “her commitment to her students, pleasant attitude, team work, and dedication to the needs of the institution.”  It was reported that IVCC will end the fall term on a positive note in terms of both headcount and credit hours when compared to last year, with and without the Sheridan numbers.  According to Bob Mattson, enrollment is about where it was one year ago in terms of students signing up for spring semester classes. Enrollments at the Ottawa Center are very positive.

 

COMMITTEE REPORTS

None.

 

2010 TENTATIVE TAX LEVY

It was moved by Ms. Olivero and seconded by Dr. Driscoll to adopt the Tax Levy Resolution, Certificate of Tax Levy, Resolution of Intent, and Notice of Intent to Increase Tax Levy, and the Certificate of Compliance with the Truth and Taxation Act, as presented.  Motion passed by voice vote.

 

FACULTY APPOINTMENT- MS. CHRISTINE A. BLAYDES, CNA INSTRUCTOR

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the appointment of Christine A. Blaydes as the Certified Nursing Assistant Instructor assigned to the Division of Health Professions, with placement on the salary schedule at Step A-7 - $43,110, as per the 2010-2011 contract agreement.  Mr. Michael Gorman, Dean of Health Professions, noted that Ms. Blaydes is a graduate of the IVCC nursing program and a lifelong resident of the Illinois Valley.  The past few months she has worked with Sue Isermann in getting the CNA program up and running at the Ottawa Center.  She will continue to recruit more faculty and promote the success of the CNA program. Dr. Gorman is pleased to have her on board.  Motion passed by voice vote. 

 

STAFF APPOINTMENT – DEAN, DIVISION OF HUMANITIES, FINE ARTS, ANDSOCIAL SCIENCES

It was moved by Dr. Huffman and seconded by Mr. Mallery to approve the appointment of Dr. Jeffrey M. Anderson to the position of Dean of Humanities, Fine Arts, and Social Sciences with an annualized salary of $67,500, effective March 1, 2011.  Dr. Pearce expressed how pleased he was with Mr. Mike Pecherek serving as interim dean.  He noted he has done a fabulous job and brought a very valuable perspective to the table.  He will be able to report back to the faculty on the challenges that face the administration.  Dr. Anderson is currently employed at South University in West Palm Beach, Florida.  He is a native of Illinois and has family in the Chicago area. He is expecting his first child in a month and plans to fill the position as early as possible, but not later than March 1.  Motion passed by voice vote.

 

REQUEST FOR PROPOSALS – EMPLOYEE MEDICAL, PRESCRIPTION, DENTAL, AND VISION INSURANCE

It was moved by Ms. Olivero and seconded by Dr. Driscoll to authorize the administration to seek requests for proposals for medical, prescription, dental, and vision insurance.  Motion passed by voice vote.

 

MASTER PLAN UPDATE AGREEMENT

It was moved by Dr. Huffman and seconded by Ms. Olivero to enter into an agreement in the amount of $28,800 with Demonica Kemper Architects to prepare a facilities master plan and to recommend appropriating monies from the Operations and Maintenance Fund FY2011 contingency to cover the cost of the master plan update.  IVCC is required to submit an updated facilities master plan to the ICCB every five years.  IVCC’s last master plan was adopted by the Board of Trustees in FY2006.  Dr. Huffman was concerned with the cost to update the master plan.  Dr. Driscoll also shared in these concerns.  It was noted the importance of the master plan is to be as current as possible.  The current master plan is significantly different as to the direction the College is moving forward.  The College has had three RAMP documents.  The first RAMP was rolled into the Community Technology Center building and the second RAMP has been terminated because it has been incorporated into the first RAMP. The third RAMP involved moving childcare into Building G, but instead of childcare, massage therapy is being moved into Building G.  Also, the remodeling of the library in the third RAMP has been changed.  This is why there is a major difference in the current master plan. When a college requests funding from ICCB, the next question asked is if the purpose of the funding is in accordance with the master plan. The Board wants to make sure IVCC is in compliance with ICCB. The Board asked the administration to obtain clarification from ICCB on the process of updating the master plan.  It was moved by Mr. Mallery and seconded by Dr. Huffman to table the motion to enter into an agreement with Demonica Kemper Architects to prepare a facilities master plan.  Motion passed by voice vote.

 

SCHEDULE OF REGULAR MEETING DATES

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the following meeting dates for 2011 and provide public notice of this schedule.  All meetings will take place at 6:30 p.m. in Room C307, the Board Room, on the campus of Illinois Valley Community College, 815 North Orlando Smith Avenue, Oglesby, Illinois.  Motion passed by voice vote.

            Tuesday, January 18, 2011                             Tuesday, July 19, 2011

            Tuesday, February 15, 2011                           Tuesday, August 23, 2011

            Tuesday, March 15, 2011                               Tuesday, September 20, 2011

            Tuesday, April 19, 2011                                 Tuesday, October 18, 2011

            Tuesday, May 17, 2011                                  Tuesday, November 15, 2011

            Tuesday, June 21, 2011                                  Tuesday, December 20, 2011

 

SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES

It was moved by Ms. Olivero and seconded by Mr. Mallery to approve the release of the closed session minutes of the May 23, 2007 (Dr. Larry Huffman’s Resignation); June 25, 2009 and May 12, 2010 meetings.  Motion passed by voice vote.

 

TRUSTEE COMMENT

None.

 

CLOSED SESSION

It was moved by Dr. Huffman and seconded by Ms. Olivero to convene a closed session to discuss 1) collective negotiating matters between the public body and its employees or their representatives; 2) imminent litigation; and 3) closed session minutes.

Roll Call Vote: “Ayes” – Mr. Mallery, Dr. Driscoll, Dr. Huffman, Ms. Olivero, and Mr. Thompson. “Nays” – None, motion carried.

 

The Board recessed at 7:50 p.m.  The Board entered closed session at 7:55 p.m.  On a motion by Dr. Huffman and seconded by Dr. Driscoll, the regular meeting resumed at 10:05 p.m.

Roll Call Vote: “Ayes” –Mr. Mallery, Dr. Driscoll, Dr. Huffman, Ms. Olivero, and Mr. Thompson. “Nays” – None, motion carried.

 

CLOSED SESSION MINUTES

It was moved by Ms. Olivero and seconded by Mr. Mallery to approve and retain the minutes of the Closed Session meeting on November 16, 2010.  Motion passed by voice vote.

 

OTHER

The Small Business Development Center (SBDC) grant is moving from a fiscal year to a calendar year and an application for the grant needs to be submitted by January 1.  Currently, the College has been contributing $25,000 to the grant match.  SBDC has asked for more money to meet the requirements of the grant.  An additional $7,250 is needed.  The President’s Council has discussed this and is not comfortable funding the additional amount.  There may be a better way to handle the SBDC.  It was suggested to turn down the state funding and continue giving the Center $25,000 and have the Center conduct workshops and charge an amount necessary to keep the Center open.  The administration will continue to provide $25,000 and see if the State continues to provide the grant.

 

ADJOURNMENT

It was moved by Dr. Huffman, seconded by Mr. Mallery, and carried unanimously to adjourn the meeting at 10:13 p.m.  Motion passed by voice vote.