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November 16, 2010 Board of Trustees Meeting Agenda

Tuesday, November 16, 2010 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Public Comment

6. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed

6.1 Approval of Minutes – October 19, 2010 Board Meeting (Pages 1-6)

6.2 Approval of Bills - $1,442,491.79

6.2.1 Education Fund - $904,737.51

6.2.2 Operations & Maintenance Fund - $80,816.62

6.2.3 Operations & Maintenance (Restricted Fund) - $211,274.90

6.2.4 Auxiliary Fund - $49,247.99

6.2.5 Restricted Fund - $186,930.28

6.2.6 Liability, Protection & Settlement Fund – $9,484.49

6.3 Treasurer’s Report (Pages 7-24)

6.3.1 Financial Highlights (Pages 8-9)

6.3.2 Balance Sheet (Pages 10-11)

6.3.3 Summary of FY11 Budget by Fund (Page 12)

6.3.4 Budget to Actual Comparison (Pages 13-20)

6.3.5 Budget to Actual by Budget Officers (Page 21)

6.3.6 Statement of Cash Flows (Page 22)

6.3.7 Investment Status Report (Page 23)

6.3.8 Check Register - $5,000 or more (Page 24)

6.4 Personnel - Stipends for Pay Periods Ending October 9, 2010 and October 23, 2010 (Pages 25-29)

6.5 Request For Proposal Results – LCD Projectors (Pages 30-31)

6.6 Request For Proposal – Sound System (Pages 32-38)

7. President’s Report

8. Committee Reports

9. Resolution Approving 2010 Tentative Tax Levy (Pages 39-45)

10. IRC 403(b) Third Party Administrator (Page 46)

11. Modification to 457(b) Deferred Compensation Retirement Plan (Page 47)

12. Slope Maintenance Capital Project Application Approval Process (Pages 48-54)

13. Funding for CDB Project No. 810-046-702 (Pages 55-56)

14. Staff Appointment – Tracy L. Morris, Associate Vice President for Student Services (Pages 57-58)

15. Staff Appointment – Connie Skerston, Interim Director of Admissions and Records (Pages 59-60)

16. Information Items (Pages 61-82)

16.1 Staff Resignation – Chris Lesniak, Utility Position (Page 61)

16.2 Change Order #1 – Biology Lab Renovation Building A (Pages 62-64)

16.3 Student Activities Budget – 2010-2011 (Pages 65-66)

16.4 North Central Illinois Council of Governments – Economic Development District (Pages 67-68)

16.5 Certification of Registration – IVCC Logo (Pages 69-70)

16.6 Early Childhood Education Center – Jackson School Building (Page 71)

16.7 University of Illinois Extension Office Location (Page 72)

16.8 Ottawa Center Survey Results (Pages 73-81)

16.9 Thank you – Community Players of Streator, Inc. (Page 82)

17. Trustee Comment

18. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters between the public body and its employees or their representatives;
3) imminent litigation; and 4) closed session minutes

19. Employee Termination

20. Other

21. Adjournment