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June 24, 2010 Minutes of Regular Board Meeting

 

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Thursday, June 24, 2010 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
Dennis N. Thompson, Chair
David O. Mallery, Secretary
Michael C. Driscoll
Larry D. Huffman
David S. Zallis, Student Trustee

Members Absent:
Thomas C. Setchell, Vice Chair
Leslie-Anne Englehaupt
Melissa M. Olivero


Others PhysicallyPresent:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Lori Scroggs, Vice President for Planning and Institutional Effectiveness
Walt Zukowski, Attorney


APPROVAL OF AMENDED AGENDA

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the amended agenda (closed session was added) as presented.  Motion passed by voice vote.


PUBLIC COMMENT

None.


CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Mr. Zallis to approve the consent agenda as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – May 12, 2010 Closed Session Minutes Committee Meeting; May 26, 2010 Audit/Finance Committee Meeting; and May 27, 2010 Board Meeting.

Approval of the Bills - $1,262,127.69

Education Fund - $775,336.02; Operations and Maintenance Fund - $73,671.23; Operations and Maintenance (Restricted Fund) - $86,918.00; Auxiliary Fund - $224,965.66; Restricted Fund - $89,371.57; and Liability, Protection and Settlement Fund - $11,865.21.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending May 22, 2010 and June 5, 2010.

Request for Proposal Results – Beverage Services

Authorized the administration to accept Pepsi Beverage Company’s, formerly Pepsi Americas, proposal for beverage services for a term of three years.

Request for Proposal Results – Ottawa Center Exterior/Interior Signage

Authorized the administration to reject bids on the Ottawa Center signage and seek proposals with revised specifications for exterior and interior signage.

Request for Proposal Results – Food Service Provider

Authorized the administration to accept the proposal from Country Catering to provide food service on campus.

Bid Results – Biology Lab Audio/Visual Equipment

Authorized the administration to accept the following bids totaling $10,329.33 for audio-visual equipment for the Biology Lab, Building A:  SDF Professional Computers, Inc., Greenville, NC - $603.83; ACP Direct, Dallas, TX - $1,527.00; Spectacular Solutions, Inc., Tulsa, OK - $2,667.00; and Inter-Pacific, Inc., Wheeling, IL - $5,531.50.

Bid Results – Heating Water Main Replacement Between Buildings C and G

Authorized the administration to accept the bid from JB Contracting in the amount of $68,294 to replace the heating water main between Buildings C and G with no voluntary alternates, per the recommendation of Basalay, Cary & Alstadt.

Bid Results – Multi-purpose Paper

Authorized the administration to accept the bid of $27,589.45 from Midland Paper – Wheeling, IL for multi-purpose paper.

Technology Purchase – Student Computers, Main Campus

Authorized the administration to purchase 24 computers without monitors and 36 computers with monitors from Dell in the amount of $43,939.32.

Technology Purchase – Student and Administrative Computers – Ottawa Center

Authorized the administration to purchase 45 computers and 38 monitors from Dell in the amount of $33,019.73.

Truck Driver Training Agreement – Waubonsee Community College

Authorized the administration to approve the agreement to provide a Truck Driver Training program at Waubonsee Community College, as presented.

 

PRESIDENT’S REPORT

Dr. Jerry Corcoran reported credit hours for the summer session are approximately one percent over this point in time one year ago; however, if the credit hours generated at the Sheridan Correctional Center are subtracted, the College is up four percent over last year. Bob Mattson’s reports indicate less students (2,171, down 4%) taking more credits (10,808, up 4%).  The decrease is mostly from traditional age students (18-20). It’s too early to predict anything regarding fall semester enrollments at this point, however, Sue Isermann reported, that as of today, the unduplicated headcount at the Ottawa Center stands at 289 with registered credit hours at 1,808 out of a possible 2,902; thus, 62% capacity in Ottawa. Overall, IVCC’s enrollments remain positive.

Cheryl Roelfsema, Gary Johnson, and Jerry Corcoran met yesterday with Scott Engstrom, from Ameresco, regarding installation of the meteorological tower scheduled for either late July or August and what to expect over the next 12 months as the feasibility for purchasing a wind turbine for generating power and preparing students for green jobs in the wind energy technician certificate program is determined. The group agreed that a meeting of the board’s facilities committee will take place sometime in the fall, after recording data for several months, so that Mr. Engstrom can share with everyone what has been collected, and look for guidance as to what options are available as the College moves forward.

On June 4th, Dr. Jerry Corcoran attended the ICCTA’s awards luncheon in Springfield where David Mallery was one of the individuals recognized for attending at least 15 seminars during his tenure as a member of the board of trustees.  Representative Bob Pritchard was one of two recipients of the Outstanding Legislator award. And then later that evening, at the awards banquet, Dan Janka was recognized as IVCC’s nominee for the statewide distinguished alumnus award, Mary Black for the outstanding part-time faculty member award, and Dr. David Kuester for the outstanding full-time faculty member award. IVCC was well represented at both events and Dr. Corcoran thanked the honorees and their family members for joining in the celebration.

Jamie Gahm has reported that the Business Training Center recently secured $48,130 in Department of Commerce and Economic Opportunity Employment and Training Grant funds to be used to support district employers in providing employee training that has already occurred in the current fiscal year as well as for six months forward into fiscal year 2011.  Also, during April and May, the Contractor Safety Training Program trained and tested 58 contractors.  The Continuing Education Center's “Road Scholar Program” hosted 50 participants from Tennessee, Wisconsin, Missouri, Michigan, Kentucky and Illinois on a June 13-16 exploration of Illinois River Ecology, Native American History and the history of the Illinois River Valley.

This year’s Heritage Tractor Event was held June 5-9 in Oglesby and Dr. Corcoran received many compliments from Oglesby officials and participants in the program about the way in which IVCC employees went the extra mile to make this event a great success as well as how beautiful the campus looked to the many visitors.  Cheryl Roelfsema and Dawn Watson from the Business Office, Gary Johnson and Scott Curley from Facilities, and Ken Sangston from Safety Services deserve a lot of the credit for doing a fine job on this program and working collaboratively with our friends from the City of Oglesby.

Congresswoman Halvorson held a job hunters boot camp on campus on Saturday, June 12th and several College employees worked with the Congresswoman’s staff to ensure that everything went well.  Dr. Corcoran thanked Joel Torbeck from the DWC, Emily Vescogni and Holly Mathews from Learning Technologies, Kim Stahly from Community Relations, and Dawn Watson from the Business Office for working on the program’s plan and its execution.

Thanks to Sue Monroe for organizing a successful Foundation golf outing last Saturday at Senica's Oak Ridge. A total of 57 golfers played on a beautiful afternoon; the 14th annual event is expected to raise about $8,000. Along with Donna Swiskoski, volunteers included Angie Dunlap and Mark and Liz Grzybowski. Special thanks to Dennis and Linda Thompson for sponsoring the putting contest. (Todd Kiesewetter's 50-foot putt for $5,000 came within a foot of dropping in the hole!)

Dean Michael Gorman extended an invitation to all Board members to attend the therapeutic massage graduation program scheduled for Wednesday, July 21st at 6 p.m., and the LPN pinning ceremony scheduled for Friday, July 23rd at 5 p.m.  Dr. Corcoran asked the board members to let Jeanne Hayden know if they plan to join in the ceremonies.

Dr. Corcoran reported “The Flames Caught Us: Cherry Mine 1909,” an exhibit commemorating the centennial of the Cherry Mine Disaster, will open in IVCC's E-gallery with a 5 to 7 p.m. Monday, July 12 ribbon-cutting ceremony; the exhibit will run through the end of October. It was first displayed from November to March at the Abraham Lincoln Presidential Library in Springfield. Dr. Corcoran thanked Fran Brolley and his staff in community relations for bringing this very moving exhibit to IVCC.

COMMITTEE REPORTS

None.

 

STAFF APPOINTMENT – DR. KATHRYN B. KOTT, DIRECTOR OF NURSING PROGRAMS

It was moved by Dr. Huffman and seconded by Dr. Driscoll to appoint Dr. Kathryn Kott as the Director of Nursing Programs in the Health Professions division at an annual salary of $66,000.  Dr. Kott has been a nursing instructor at IVCC for the past two years.  The administration has been impressed with her interaction with the nursing students and Dean Gorman is looking forward to working with her as Director of Nursing Programs.  Ms. Pam Mammano was thanked for her hard work and performance during her tenure as interim Director of Nursing.  Motion passed by voice vote. 

 

FACULTY APPOINTMENT – JENNIFER L. SAVOIA, NURSING INSTRUCTOR

It was moved by Mr. Mallery and seconded by Dr. Huffman to appoint Jennifer Savoia as the Nursing Instructor assigned to the Division of Health Professions, with placement on the salary schedule at Step B-2 - $38,330, as per the 2010-2011 contract agreement.  Ms. Savoia has eight years of nursing experience.  During the interview process, she had an outstanding lecture and also spoke of the importance of teamwork.  Dean Gorman is looking forward to her assuming her role as an outstanding nursing faculty member.  Motion passed by voice vote.

 

FACULTY APPOINTMENT – ADAM G. OLDAKER, ENGLISH INSTRUCTOR

It was moved by Dr. Driscoll and seconded by Mr. Zallis to appoint Adam Oldaker as the English Instructor assigned to the Division of English, Math and Education, with placement on the salary schedule at Step B-3 - $39,566, as per the 2010-2011 contract agreement.  Dean Dzik thanked the Board for creating this new position.  It was very much needed and has made scheduling so much easier.  Mr. Oldaker has been a part-time instructor for seven semesters teaching English at the Ottawa High School extension site.  Besides teaching at the community college, university, and middle school levels, he has been an editor at Carus for Cricket.  Dean Dzik is looking forward to him joining the staff.  Motion passed by voice vote.

 

FACULTY APPOINTMENT – KEITH R. KING, BIOLOGY INSTRUCTOR

It was moved by Mr. Mallery and seconded by Dr. Huffman to appoint Keith King as the Biology Instructor assigned to the Division of Natural Sciences and Business, with placement on the salary schedule at Step A-5 - $40,418, as per the 2010-2011 contract agreement.  Mr. King is a graduate of IVCC and has taught as a part-time faculty member for five years.  He was promoted head teaching assistant in the biology department at ISU and was rated #1 teaching assistant by his supervisor.  Mr. King is very student oriented and very excited to return to IVCC has a full-time instructor.  Motion passed by voice vote.

 

APPOINTMENT OF INTERIM DEAN OF HUMANITIES, FINE ARTS, AND SOCIAL SCIENCES

It was moved by Dr. Huffman and seconded by Dr. Driscoll to approve the appointment of Michael Pecherek as Interim Dean of the Humanities, Fine Arts, and Social Sciences division, with compensation as noted on the May 27, 2010 memorandum from Dr. Pearce.  Motion passed by voice vote.  Dr. Corcoran is very appreciative that Mr. Pecherek stepped forward to serve in this interim position.

 

APPOINTMENT OF INTERIM DEAN OF STUDENT DEVELOPMENT

It was moved by Mr. Zallis and seconded by Dr. Driscoll to approve the appointment of Jim Stevenson as Interim Dean of Student Development, with compensation as noted on the May 27, 2010 memorandum from Dr. Pearce.  Motion passed by voice vote.  Dr. Corcoran thanked Mr. Stevenson for being a team player in filling this interim position.  Mr. Stevenson retired and returned to IVCC and has been with IVCC for 40 years.

 

ASSOCIATE VICE PRESIDENT FOR STUDENT SERVICES

It was moved by Dr. Huffman and seconded by Mr. Zallis to authorize the administration to replace the former Dean of Student Development position with a new administrative position entitled Associate Vice President for Student Services.  Motion passed by voice vote. 

Mr. Mallery questioned if the items in the job description were tasks already being done by Dr. Pearce.  Dr. Corcoran stated that since the two vice president positions were combined into one, Dr. Pearce has had a lot on his plate.  This new position will help him out and improve communication with the Student Services staff.  Dr. Huffman noted that when a position opens it should be reviewed for possible revision.  

 

FY12 RAMP CAPITAL REQUEST – ADDITIONS AND RENOVATIONS TO BUILDINGS C AND G

It was moved by Dr. Driscoll and seconded by Dr. Huffman to approve the RAMP project capital request for Additions and Renovations to Buildings C and G proposal in the amount of $7,968,900, which includes the College’s match portion of $1,992,300.  Motion passed by voice vote.  Dr. Corcoran noted that by submitting this RAMP request, it holds IVCC’s place in Springfield.  IVCC had three RAMPs – 1) Community Instructional Center - #12 on the list, 2) Renovations to Buildings B, C, and D - #21 on the list, and 3) Additions and Renovations to Buildings C and G - #56 on the list.  RAMPs 1 and 2 were combined and will be completed while the new building project is being built.  The third RAMP has been scaled back because portions of the project will be completed in the new building project. 

 

PREVAILING WAGE RESOLUTION

It was moved by Mr. Mallery and seconded by Dr. Huffman to adopt the Prevailing Wage Resolution for FY2011, as presented.  Motion passed by voice vote.

 

AUTHORIZATION TO CONTINUE PAYMENT FOR STANDARD OPERATING EXPENSES

It was moved by Dr. Huffman and seconded by Dr. Driscoll to authorize to continue the operation of the college by making those expenditures required for normal operations, including salaries, approved contracts, utilities, maintenance, supplies, and regular activities for the period July 1, 2010, through budget adoption.

 

TRUSTEE COMMENT

Mr. Mallery attended the ICCTA Annual Convention in Springfield and attended the seminar on “Illinois Politics.”  He also was able to spend time with all the IVCC honorees who attended the banquet.  He was very appreciative that they took the time to attend the event.

 

CLOSED SESSION

It was moved by Mr. Zallis and seconded by Dr. Driscoll to convene a closed session to discuss 1) imminent litigation and 2) closed session minutes. 

Student Advisory Vote:  “Aye” – Mr. Zallis.  Roll Call Vote: “Ayes” – Dr. Driscoll, Dr. Huffman, Mr. Mallery, and Mr. Thompson. “Nays” – None, motion carried.

 

The Board recessed at 7:08 p.m.  The Board entered closed session at 7:19 p.m.  On a motion by Dr. Huffman and seconded by Dr. Driscoll, the regular meeting resumed at 8:05 p.m.

Student Advisory Vote:  “Aye” – Mr. Zallis.  Roll Call Vote: “Ayes” – Dr. Driscoll, Dr. Huffman, Mr. Mallery, and Mr. Thompson. “Nays” – None, motion carried.

 

CLOSED SESSION MINUTES

It was moved by Mr. Mallery and seconded by Dr. Huffman to approve the closed session minutes of the May 27, 2010 regular board meeting and release all minutes except for the first paragraph.  Motion passed by voice vote.

 

ADJOURNMENT

It was moved by Mr. Zallis, seconded by Dr. Driscoll, and carried unanimously to adjourn the meeting at 8:07 p.m.  Motion passed by voice vote.