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May 27, 2010 Board of Trustees Meeting Agenda

Thursday, May 27, 2010 – 6:30 p.m. – Board Room (C307)

1. Call to Order

2 .Pledge of Allegiance

3. Roll Call

4 .Approval of Agenda

5. Public Comment

6. Campus Update – Information Technology Strategic Plan (E. Vescogni & H. Barnes)

7. Consent Agenda Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1  Approval of Minutes – April 8, 2010 Facilities Committee Meeting and April 22, 2010 Board Meeting (Pages 1-11)

7.2  Approval of Bills - $1,690,346.91

7.2.1 Education Fund - $920,556.68

7.2.2 Operations & Maintenance Fund - $146,268.55

7.2.3 Operations & Maintenance (Restricted Fund) - $297,910.81

7.2.4 Auxiliary Fund - $49,550.10

7.2.5 Restricted Fund - $275,482.88

7.2.6 Liability, Protection & Settlement Fund – $577.89

7.3 Treasurer’s Report  (Pages 12-29)

7.3.1 Financial Highlights (Pages 13-14)

7.3.2 Balance Sheet (Pages 15-16)

7.3.3 Summary of FY10 Budget by Fund (Page 17)

7.3.4 Budget to Actual Comparison (Pages 18-25)

7.3.5 Budget to Actual by Budget Officers (Page 26)

7.3.6 Statement of Cash Flows (Page 27)

7.3.7 Investment Status Report  (Page 28) 

7.3.8 Check Register - $5,000 or more (Page 29)

7.4 Personnel - Stipends for Pay Periods Ending April 24, 2010 and May 8, 2010 (Pages 30-32)

7.5 Bid Results (Pages 33-37)

7.5.1 Asphalt Pavement Repair, Sealing, and Markings (Pages 33-34)

7.5.2 Security Surveillance System – Ottawa Center (Pages 35-36)

7.5.3 Parking Lot and Roadway Lighting Control (Page 37)

7.6 Bid Request – Heating Water Main Replacement Between Buildings C and G (Pages 38-67)

7.7 Request for Purchase – Ottawa Center Furniture (Pages 68-70)

7.8 Request for Proposals - Ottawa Center Signage (Pages 71-78)

8. President’s Report

9. Committee Reports

10. Community Instructional Center Project Design Development (Pages 79-81)

11. Protection, Health, and Safety Projects for Tax Year 2010 (Pages 82-104)

12. Staff Resignation – Dr. Manuel Gomez, Dean of Humanities, Fine Arts and Social Sciences (Pages 105-106)

13. Staff Resignation – Juletta L. Patrick, Dean of Student Development (Pages 107-108)

14. Staff Appointment – Robert C. Mattson, Director of Institutional Research (Pages 109-110)

15. New Full-time Positions – English Instructor and CNA Instructor (Pages 111-118)

16. New Paramedic Certificate (Pages 119-120)

17. FY2011 Information Technology Strategic Plan (Pages 121-138)

18. Memorandum of Understanding – Providing Early Childhood Education Services (Pages 139-141)

19. Agreement between Marquette Academy and Illinois Valley Community College (Pages 142-146)

20. Wind Turbine Construction Feasibility Study Agreement (Pages 147-157)

21. Information Items (Pages 158-177)

21.1 Staff Appointment – Dawn Watson, Administrative Assistant III, Business Services and Finance (Page 158)

21.2 Staff Appointment – Merrilee Biggs, Payroll & Benefits Coordinator (Page 159)

21.3 Staff Appointment – Sheri Mitchum, PC/Audio-Visual Specialist (Page 160)

21.4 Staff Appointment – Eric Pinter, Head Baseball Coach (Page 161)

21.5 Staff Resignation – Christine Torri, ECE Classroom Teacher (Page 162)

21.6 Change Order - Restroom Modifications (Pages 163-165)

21.7 Faculty Sabbatical Experience – Dr. Richard Mangold, Psychology Instructor (Pages 166-167)

21.8 North Central Illinois Council of Governments – Thank You Letter (Page 168)

21.9 Commendation – Rho Omega Chapter of the Phi Theta Kappa Honor Society (Page 169)

21.10 Illinois Valley Area Chamber of Commerce Support Letter for the Community Technology Center (Page 170)

21.11 Illinois River Area Chamber of Commerce Support Letter for the Community Technology Center (Page 171)

21.12 Illinois Student Assistance Commission – Student Financial Aid Administered for 2008-2009 (Pages 172-175)

21.13 Illinois Clean Energy Grant (Page 176)

21.14 Note from Forrest “Woody” Miller, College Baseball Umpire (Page 177)

22. Closed Session - 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and 2) closed session minutes.

23. President’s Contract

24. Vice Presidents’ Contracts

25. FY11 Compensation for Employees not Affected by Negotiated Labor Agreements

26. Part-time Faculty Pay Scale

27. Closed Session Minutes – April 27, 2010

28. Semi-Annual Review of Closed Session Minutes

29. Authorization for Destruction of Verbatim Recordings of Closed Session Meetings

30. Other

31. Adjournment